Selling products is a smart way to boost your income and upsell customers during their appointments. To help get you started with selling products at your business, Vagaro makes it easy to manage the products you sell by housing everything in one place, from inventory stock tracking to reporting. You can also turn on product tracking so you get helpful notifications, like low-stock alerts and reminders when it’s time to place a purchase order to keep your shelves stocked.
If you already have a product list from another software, you can import it into Vagaro. Simply organize your product list in an Excel file, then email the file to support@vagaro.com. If you have no products added to your inventory, Vagaro provides an example Excel file on the Inventory Management screen that can help with the import.
Prerequisites: This feature is available for all Vagaro businesses.
If you're creating a product but don’t plan to sell it online or track its quantity, there’s no need to fill out all the details about the product. Just add the product name, brand, and price to get you started right away without any extra setup.
To add a product:
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Go to → → → .
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In the top-right corner, select Action
→ → .
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Scan your product's barcode with your camera or enter it in the text box. Select Next to continue.
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Enter your product's details and categorize it:
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Enter the Name of your product so it's easy to identify when checking out customers. This name will also appear on your Vagaro Listing Page if you sell products online.
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In the Brand list, choose from Vagaro's preset brand options or add a new one. Brands help categorize your inventory and make it easier to filter products in reports and on your Vagaro Listing Page.
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In the Category list, choose the categorization that best fits your product. Categories group products by type, which makes it easier for customers to browse and for you to manage inventory and sales reports.
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In the Vendor list, create a new vendor or choose one you've already added. The vendor is the person or company you work with to supply the product. Assigning a vendor allows you to configure Purchase Orders. If you don't have a vendor, select No Vendor.
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Optionally, under Variants, select Add Options to add varieties of the same product.
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Under Pricing, configure the cost of your product and whether you offer points:
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Enter the Business Cost and Selling Price of your product.
Tip
Business Cost isn't the price you're selling the product for; it's what you paid to stock it. Your sales reports will use Business Cost to calculate profit.
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In the Tax list, choose any tax rates that apply to this product.
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Enter the Points Given and Points to Redeem if you have a points system.
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Select Save. Your new product will appear in the Inventory Management screen and can be added to the customer's cart at Checkout.
To add a product:
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Go to Inventory Management:
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On the Web: Go to → → .
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On a Tablet, PayPro, or Pay Desk: Go to Inventory.
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In the top-left corner, select →
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Scan or enter your product's barcode, then select Next:
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With a Barcode Scanner: Plug the scanner into your device, press and hold the power button, and hold it up to the barcode until you hear a beep. The code will appear in the text box.
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Without a Scanner: Manually enter the product ID in the text box.
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On a Tablet or PayPro Mini: Select Scan
, then point your device's camera at the barcode to scan it.
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Enter your product's details and categorize it:
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Enter the Product Name of your product so it's easy to identify when checking out customers. This name will also appear on your Vagaro Listing Page if you sell products online.
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In the Brand list, choose from Vagaro's preset brand options or add a new one. Brands help categorize your inventory and make it easier to filter products in reports and on your Vagaro Listing Page.
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In the Category list, choose the categorization that best fits your product. Categories group products by type, which makes it easier for customers to browse and for you to manage inventory and sales reports.
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In the Vendor list, create a new vendor or choose one you've already added. The vendor is the person or company you work with to supply the product. Assigning a vendor allows you to configure Purchase Orders. If you don't have a vendor, select No Vendor.
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Optionally, under Variants, select Add Options to add varieties of the same product.
-
Under Pricing, configure the cost of your product and whether you offer points:
-
Enter the Business Cost and Selling Price of your product.
Tip
Business Cost isn't the price you're selling the product for; it's what you paid to stock it. Your sales reports will use Business Cost to calculate profit.
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In the Tax list, choose any tax rates that apply to this product.
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Enter the Points Given and Points to Redeem if you have a points system.
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Select Save. Your new product will appear in the Inventory Management screen and can be added to the customer's cart at Checkout.
To take your product sales a step further with Vagaro, edit your product details to include quantity, display location, max stock quantity, SKU, and more. With this tracking in place, you’ll have a clear picture of your stock, access more reporting, and receive helpful alerts when it's time to make a purchase order, making it easier to stay ahead of your inventory and keep your shelves stocked.
To track stock:
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Go to the Inventory Management screen, then create a new product or edit an existing one.
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Under Inventory, enter information as needed:
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SKU (Stock Keeping Unit): A unique number that helps you identify a specific item and variation of a product in your inventory, usually representing a product's price, manufacturer, size, or color.
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Purchase Date: When you purchased this product from the manufacturer.
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Storage Location: A word or phrase for where you store this product. Example: Back Room
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Display Location: A word or phrase for where the product appears. Example: Front Desk
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Turn on Track Product Inventory to track your product's stock:
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Quantity: The current stock of your product.
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Low Quantity Warning: The lowest amount of an item before you will receive a notification that a product is low in stock. You will receive a notification within Vagaro when the Quantity reaches the threshold you enter.
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Max Quantity: The maximum product quantity you would like to have in stock. When you create a new purchase order, your order quantity will auto-fill to reach this number based on your current stock.
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Minimum Order Quantity: The minimum amount (in multiples) you can order for Purchase Orders with your Vendor. For example, enter "2" to purchase products in multiples of two.
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Optionally, under Product Application, turn on For Bundle Use Only to create this product for Product Bundles. Customers will not have the option to purchase this product individually.
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Select Save.
To track stock:
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Go to the Inventory Management screen, then create a new product or edit an existing one.
-
Under Inventory, enter information as needed:
-
SKU (Stock Keeping Unit): A unique number that helps you identify a specific item and variation of a product in your inventory, usually representing a product's price, manufacturer, size, or color.
-
Purchase Date: When you purchased this product from the manufacturer.
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Storage Location: A word or phrase for where you store this product. Example: Back Room
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Display Location: A word or phrase for where the product appears. Example: Front Desk
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Turn on Track Product Inventory to track your product's stock:
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Quantity: The current stock of your product.
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Low Quantity Warning: The lowest amount of an item before you will receive a notification that a product is low in stock. You will receive a notification within Vagaro when the Quantity reaches the threshold you enter.
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Max Quantity: The maximum product quantity you would like to have in stock. When you create a new purchase order, your order quantity will auto-fill to reach this number based on your current stock.
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Minimum Order Quantity: The minimum amount (in multiples) you can order for Purchase Orders with your Vendor. For example, enter "2" to purchase products in multiples of two.
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Optionally, under Product Application, turn on For Bundle Use Only to create this product for Product Bundles. Customers will not have the option to purchase this product individually.
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Select Save.
Comments
10 comments
I'm so confused.. I don't use drop shipping, I'm just trying to add hair products that I sell in-house for retail. In the "tax" field.. do I add taxes if I paid taxes purchasing the products (which I dont for my retail products) or is that meaning if I want it to charge the customer tax when they purchase the product from me (which I want so I can pay quarterly taxes)
Hey Lala, for taxes you paid when purchasing the product, enter that amount in Business Cost. For taxes that you want to charge the customer, apply that in the Tax field.
Thank you,
Jamie
Hi I'm confused about importing an excel sheet for products. You said I can find the example excel sheet in inventory management but i cannot find it. I emailed it to the vagaro@support.com anyway and my email got blocked. Any advice would help as i dont want to manually add in hundreds of products if i dont have to. Thank you!
Hi Alma, the Excel sheet may not be displayed because you already have products in your inventory. However, we're more than happy to help. I looked into your account and noticed that you already have an import request with us. A specialist has contacted you back and is waiting for a response. Please check your email or spam folder for an email from us.
If you can't find the email, please email support@vagaro.com with your product list, and we'll help transfer that information.
Feel free to comment here again if you have any questions,
Jamie
3 questions - 1. if I’m adding 8 items to my inventory, do I put how much all 8 cost me in business costs or am I putting the individual costs in business costs?
2. Do I include taxes paid in that same section?
3. Same with selling price…if I added 8 items to that product’s inventory & I typically sell each item for double what I paid, do I double all 8 items or is this meant to show cost & price of each individual?
Hi, Lacey!
1. The business cost specifies how much it costs you to sell one item to your customer. For example, if you paid $5 for a bottle of shampoo and then sold it to your customer for $10, then your business cost for the one item is $5. The Quantity field only states how many of that product you have in stock.
2. If you are required to charge tax on an item, you can select the applicable one(s) from the Tax drop-down list. Go to the Taxes and Fees screen to set up your taxes, which will then appear in that drop-down list.
3. If you are adding 8 items to your inventory, only enter how much it costs for one item. The quantity is only for your reporting so you know how much of that item you have in stock.
Hope that helps!
Hi, I'm trying to clean up my inventory list that was imported across. For some of the products, they have no category that fits. How do I create a new category eg. Facial Exfoliant so that on the website, it will be categorised correctly?
Hi Nicole,
Currently, there isn't a way to create new categories for your products. However, I will chat with our Product Team to see what we can do to help.
Thanks, Jamie
I need to add inventory, but I do not have any QR codes or scan codes. Do I have to use QR codes? Is there another way to upload my inventory to be able to sell through Vargaro?
No, you don't need to use a barcode to add a products to your inventory. You can enter anything you want to that field. When checking out, you can select a product without using a barcode.
Thanks, Jamie
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