When you receive a shipment of products, you'll want to update the quantity of that product in your inventory to maintain an accurate count of what you have in stock. Then, as those products are sold, the product quantity is automatically reduced. You can also subtract quantities at the end of a business day, so you know what products were lost, damaged, expired, or used for business purposes, such as customer appointments. Any changes to your inventory can be tracked in the Product History report.
Prerequisites: This feature is available for all Vagaro businesses, and you must already have products set up in your inventory.
To change the quantity of products;
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Go to → → → .
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Increase a product's stock:
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From your inventory, select the product to go to its Product Details, then in the top-right corner, select Action
→ .
To increase the stock of a Product Variant, select the variant, not the main product. To view a product's variants, select Right-Arrow >, and then select the variant you want to update.
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Next to Quantity, enter the amount you want to add to your current stock, then select Save.
The system will add the number you enter to your quantity.
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Decrease a product's stock:
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From your inventory, in the top-right corner, select Action
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Scan each product's barcode to ring it up.
To manually choose a product, select Select Products Manually, choose the products to be updated, and then select Select [Number] Products.
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Next to each product, enter the Quantity you want to remove from your current stock, then select Next.
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Select the Reason and Date for the removal, enter an optional comment, and then select Save.
The system will remove the number you enter from your quantity.
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Any updates made to the quantity will appear in the item's Product History. Increase the product's quantity will also update the Purchase Date to today's date. If you purchased the product on a different date, you can edit your product to change it.
To change the quantity of products;
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Go to Inventory Management:
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On the Web: Go to → → .
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On a Tablet, PayPro, or Pay Desk: Go to Inventory.
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In the top-left corner, in the Edit list, select Edit All.
Each product in your inventory will become editable, allowing you to update the information for each item.
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Enter the new Quantity for each product.
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When you increase the Quantity of a product, the boxes will turn green, indicating that the product's quantity has increased.
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When you decrease the Quantity of a product, the Subtract Quantity popup will appear. In the popup, select a Reason, update the Date if needed, and then select Save. The box will turn red, indicating that the product's quantity has decreased.
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Select Save.
Any updates made to the quantity will appear in the item's Product History. Increase the product's quantity will also update the Purchase Date to today's date. If you purchased the product on a different date, you can edit your product to change it.
Comments
11 comments
Hi there, I'm trying to find an article that explains how to increase the amounts of multiple products at ONE TIME? I haven't used the Purchase Order feature (and don't want to, as it's easier for me to use my product line's online portal) and when I receive additional inventory, it takes FOREVER to click on each item one at a time to "Add" the new inventory. Please help!
Hi Jennifer,
This link shows you how to Mass Edit your inventory so you can edit multiple items at one time. https://support.vagaro.com/hc/en-us/articles/360008513873
I hope this helps you!
Hi there, I'm just seeing your response now....I've played with this and that article still doesn't help. I have over 100 products that I sell, but when I make an order, it is usually for about 20 individual products, I order 1-3 of each of those 20 items and need to adjust ONLY those 20 items. Where, oh where, is an easy way to do this??? As of now, I have to go to each individual item, click the 3 dots on the Right, click "add", add the amount of inventory for that 1 item that I purchased, then "Save"....19 more times later...zzzzzzzz
There should be a way I can click on the edit box for the 20 particular items, then hit adjust inventory (for JUST those 20!, and then increase by whatever # of them I purchased, then Save. Vagaro is so great at SO many features, this one HAS to exist?! What am I missing? Please help.
Hi Jennifer... I think you can do what you want with Mass Edit on the Inventory page. Select the items to be increased by checking them in the left column, then click the Edit menu and select Mass Edit, then Total Quantity:
The next pop-up box shows that you have selected 5 (in my example) items selected. Increase Quantity is selected by default, so enter the number for the increase, and click Apply.
The next screen shows the items you have selected and the changed Quantity after you add your order quantity. The quantity boxes will be green shaded to show the new ADDED quantity on hand.
Click Save when ready to save your quantity update.
I hope that provides the answer that you need!
Thank you for trying to further solve this issue. I tried your "fix" mutiple times, for example, I checked 4 items to "increase quantity" by "1", the next screen showed more than 20 items, not the 4 I had selected? It had increased all of these random items by "1". Why would it pull up items I had NOT selected? And in my usual purchases that I make, I purchase 1-3 items to adjust, I need to be able to "increase quantity" by whatever amount I purchased. I tried "forcing" the correct amount in the Quantity box, and again it makes you go through a convoluted way of adjusting the inventory. The biggest issue is the random items that were somehow showing up & getting increased by "1" when I never checked them to adjust in the first place??
Hi again, Jennifer... you know, I THOUGHT I saw that happen, but with just one extra item, when I was testing this for you yesterday... but then it didn't happen when I tried to recreate it! Aren't those types of errors FRUSTRATING? (But please know that I'm not making light of what you've been dealing with.)
I'm going to create a support ticket from your response, and someone should be in contact with you. I apologize that I couldn't give you the "fix" in these comments. I'll keep an eye on the ticket, too.
We are in a similar scenario, We use the bar code scanner for a lot of our products. Is here perhaps a way to scan an item and then enter an amount to add to inventory? This would save a ton of time.
Hi Ginger... Sorry, but not that I can tell. You can scan a barcode to find an item in your inventory, but, just like searching on the barcode ID, you still have to use the Inventory Edit function to add to the quantity. I can almost see a feature request in here... just not sure how I would craft the logic!
I'm disappointed to see that 3 years later Jennifer's issue still hasn't been solved. I just tried this solution and the problem still persists. Given I haven't finished putting my inventory in yet I was able to figure out that it was pulling everything with the same "brand" not just the few items I selected. I'm in IT and do software development, this should be an easy fix!
Agree with the above problems about inventory. I've also tried the same suggestions as mentioned above. Still unable to find an easier solution for adding or subtracting inventory. If there are numerous questions about the same problem, I would hope that your development team can figure out a solution…an “easy solution”!
Thank you,
Troy Davis
Yes, the way the inventory works is archaic at best. No one sends emails to suppliers/vendors to make orders. Most things are ordered online. We should be able to make a purchase order based on whatever we want to order and then be able to go back in to that purchase order when it comes in, to check that it was received and then it can update inventory based on what was checked it. Having to pull up each individual product takes way too much time.
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