How to Create a New Purchase Order

No more going to multiple parties when sending and shipping products. Vagaro has made it simple for you. Manage your inventory more efficiently. Organize your product sales. Easily create, manage, and track Purchase Orders and work with vendors in a much more convenient way with this feature!

In this article, we will go over:

• Creating Purchase Orders
• Managing Purchase Orders

Let's get started!

Creating a Purchase Order

1. Click Settings at the top of the page. Then select Purchase Orders under Things We Sell.

2. Click Create New to create a new order.

3. Enter the Purchase Order. Then select the Vendor you want to use as well as the Brand and Product Types for which you want to create the order.

You can also create an order for Low Quantity Products or items that have a Quantity Less Than a specific quantity you set. Enter a value if you select Quantity less than.

Click Next when you're ready. 

4. Enter the specific amount you want to order in the Order Qty box. Enter this number for each product. You can also enter the Unit Price. The total automatically updates when the quantity and unit price is set.

Notice that there is a Max Qty column. With this feature, the quantity auto-fills to get to the amount that is needed to get to the Max Qty. 

In the example below, the quantity has been set to 50 and there is 4 in stock. Thus, the Order Qty is 46 since this is what's needed to get to the Max Qty. To learn how to set this feature when adding a product, click here.

Click Next at the bottom to continue creating the purchase order. 

5. You have three options when it comes to where you want to ship the Purchase Order: Business Address, Billing Address, and New Address. Click the Change link to send the order to a different vendor.

Click Next when you're ready.

6. Review the order summary. Then click Send PO to send the order to the vendor. 

7. The order has been sent! You're all set! Click Print to get a paper copy. Click No Thanks if you do not want to print a copy.

8. From the main Purchase Order screen, you can view and manage all your purchase orders. You can specifically see all items that were Cancelled, Ordered, and Received.

9. You can also use a variety of filters to search for a specific Purchase Order.

To search by the Vendor that was used, the Employee who created the order, or the Purchase Number, enter the value in the search box  . Then click Search. 

For example, if the vendor's name is Vagaro Support and you're trying to narrow the list to Purchase Orders that were sent to this vendor, enter the name in the search box. Then click Search. 

Click the All Statuses drop-down to find orders that have been Canceled, Ordered, or Received. Click Search when you're finished. 

Managing Purchase Orders

Click this link for more information.