Selling products is a great way to boost your business's income. With Vagaro's Inventory feature, you can promote your product line, sell products online, set up drop shipping, or create products for internal use.
If you already have a product list from another software, you can import it into Vagaro. Just organize your product list in an Excel file, then email the file to support@vagaro.com. Vagaro provides an example Excel file on the Inventory Management screen that can help with the import.
Prerequisites: This feature is available for all Vagaro businesses. However, keep in mind that Credit Card Processing and the Online Shopping Cart are required to sell products on your Vagaro Listing Page.
On the Inventory Management screen, you can add a new product to your offerings.
To add a product:
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Go to Inventory Management:
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On the Phone: Go to → → .
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On a Tablet, Pay Desk, or PayPro: At the bottom of the screen, select Inventory.
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Select the Action
menu in the top-right corner, select Add, and then select Product.
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On the Pay Desk or PayPro, select the Action
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Enter the Product ID or Scan
the barcode, then select Next.
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Enter the following details for your product:
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Product Name: The name of your product displayed on your Vagaro Listing Page.
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Brand: The name for a type of product that you can categorize your inventory with on your Vagaro Listing Page. Brands can also help you filter through your products when reporting on product sales, inventory, and stock. When selecting a brand, Vagaro has a prepopulated list of commonly chosen brands, but you can create a new listing if needed. If you do not see your brand on the list, you can create one.
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Category: Categories help categorize the use of the product. For example, if you sell hundreds of products online, customers can easily group by Category to find the product they're looking for. You can also use product Category for inventory reporting, making editing and managing your products easier. Select the category that best describes your product.
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Vendor: The person or company that you work with to supply the products you sell. Assigning a vendor to your product allows you to configure Purchase Orders and Drop Shipping. However, if you do not plan to set up these features within Vagaro, select No Vendor. If you don't see your vendor in the list, you can create one.
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Go to the Pricing section and enter the cost of your product:
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Business Cost: The price to restock this product and purchase from the vendor.
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Selling Price: The price of your product.
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Optionally, enter the following additional information:
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Description: A brief summary of the product you're selling to be shown on your Vagaro Listing Page.
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Additional Details: Additional Details provide collapsable information on the product and allow customers to learn more about your product, like a t-shirt's sizing chart, a lotion's ingredient list, or a product's warranty.
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Upload Images: A photo, gif, or video of the product displayed on your Vagaro Listing Page.
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Variants: Variants organize and categorize products that have different options. For example, you can create a variant for a shampoo that comes in different sizes instead of creating a new product for each option. You can also add multiple variants to the same product, such as color and volume for a nail polish you sell.
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Tax: Applicable tax rates to be charged for this product.
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Points Given and Points to Redeem: The points you'll give the customer for purchasing this product and the points needed to redeem the product for free.
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Inventory: Keep track of your product's current quantity, SKU, storage and display location, and set up drop shipping.
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Product Application: Set how this product is used at your business by marking it as for business use, bundle use, a packaging product, or if it's sold online.
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Select Save.
To add a product:
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Go to Inventory Management:
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On the Web Version: Go to → → .
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On a Tablet: At the bottom of the screen, select Inventory.
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In the Add list, select Product.
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Enter or scan the product's ID or barcode, then select Next. The Add Product screen displays.
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Enter the following details for your product:
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Product Name: The name of your product displayed on your Vagaro Listing Page.
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Brand: The name for a type of product that you can categorize your inventory with on your Vagaro Listing Page. Brands can also help you filter through your products when reporting on product sales, inventory, and stock. When selecting a brand, Vagaro has a prepopulated list of commonly chosen brands, but you can create a new listing if needed. If you do not see your brand on the list, you can create one.
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Category: Categories help categorize the use of the product. For example, if you sell hundreds of products online, customers can easily group by Category to find the product they're looking for. You can also use product Category for inventory reporting, making editing and managing your products easier. Select the category that best describes your product.
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Vendor: The person or company that you work with to supply the products you sell. Assigning a vendor to your product allows you to configure Purchase Orders and Drop Shipping. However, if you do not plan to set up these features within Vagaro, select No Vendor. If you don't see your vendor in the list, you can create one.
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Scroll down to Pricing and enter the cost of your product:
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Business Cost: The price to restock this product and purchase from the vendor.
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Selling Price: The price of your product.
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Optionally, enter the following additional information:
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Description: A brief summary of the product you're selling to be shown on your Vagaro Listing Page.
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Additional Details: Additional Details provide collapsable information on the product and allow customers to learn more about your product, like a t-shirt's sizing chart, a lotion's ingredient list, or a product's warranty.
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Upload Images: A photo, gift, or video of the product that will be displayed on your Vagaro Listing Page.
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Variants: Variants organize and categorize the same product that has different options. For example, you can create a variant for a shampoo that comes in different sizes instead of creating a new product for each option. You can also add multiple variants to the same product, such as color and volume for a nail polish you sell.
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Tax: Applicable tax rates to be charged for this product.
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Points Given and Points to Redeem: The points you'll give the customer for purchasing this product and the points needed to redeem the product for free.
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Inventory: Keep track of your product's current quantity, SKU, storage and display location, and set up drop shipping.
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Product Application: Set how this product is used at your business by marking it as for business use, bundle use, a packaging product, or if it's sold online.
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Select Save.
Brands and vendors allow you to categorize each for customer purchases online, your reporting, and Purchase Orders.
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Brand: A brand is a name that represents a company's product and can help your customers identify items on your Vagaro Listing Page. Brands can also help you filter through your products when reporting on product sales, inventory, and stock.
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Vendor: A person or company that sells products to businesses. Assigning a vendor to your product allows you to configure Purchase Orders and Drop Shipping.
If you don't see a brand or vendor in the list, you can create a new one.
To create a Vendor:
Adding images to your product listings can help improve your business's look and feel, especially online. Under Upload Images, add images of your product. The first image you add to your product will be set to the Default image displayed on your product page.
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The maximum file size is 4 MB. Picture dimensions should be approximately 798px (wide) x 894px (high).
To add an image:
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Begin creating your product.
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Under Product Images, select Upload Images.
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Upload one or more images from your Photo Library or, if you're on the phone, Use Camera to take a photo.
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Select Attach Photo.
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If you're on an iPhone, you can edit out the background of the photo. Select Save to continue.
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Optionally, view or remove images from your product:
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In Product Images, select the Right-Arrow > icon.
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Select the Action
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Select an option:
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Open Preview: See how your product image will look online.
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Set as default: Set this image as the first image shown on your product page.
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Delete: Remove this image from your product.
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Select the Back-Arrow < button to return to the product page.
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Select Save.
To add an image:
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Begin creating your product.
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Under Upload Images, drag and drop files from your computer into the box, or select Choose File and upload an image from your device.
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Optionally, view or remove images from your product:
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Hover over or select the image to be modified.
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Select the Action
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Choose an option:
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Set as Default: Set this image as the first image shown on your product page.
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Edit: Open the Vagaro Editor to crop and add filters and effects to your image.
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Delete: Remove this image from your product.
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Select Save.
Keep track of your products and enable drop shipping at your business.
Under the Inventory section, provide the following information to optimize your product for reporting purposes.
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SKU (Stock Keeping Unit): SA unique number that helps you identify a specific item and variation of a product in your inventory, usually representing a product's price, manufacturer size, or color.
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Purchase Date: When you purchased this product from the manufacturer.
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Storage Location: A word or phrase for where you store this product. Example: Back Room
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Display Location: A word or phrase for where the product is displayed. Example: Front Desk
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Track Product Inventory: Whether to track your product's stock. If you do not want to track this product in your reports, set Track Product Inventory to Do Not Track.
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Quantity: The current stock of your product.
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Low Quantity Warning: The lowest amount of an item before you will receive a notification that a product is low in stock. You will receive a notification within Vagaro when the Quantity reaches the threshold you enter.
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Max Quantity: The maximum product quantity you would like to have in stock. When you create a new purchase order, your order quantity will auto-fill to reach this number based on your current stock.
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Minimum Order Quantity: The minimum amount (in multiples) you can order for Purchase Orders with your Vendor. For example, enter "2" to purchase products in multiples of two.
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When Quantity Reaches 0: Whether this product will be hidden or shown as "Sold Out" on your Vagaro Listing Page.
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The Online Shopping Cart feature lets you sell and even drop-ship your products online within Vagaro. Toggling on the Drop Ship Product option allows you to configure your product for automatic shipment from a vendor to the customer. You won't even need to store your products in-house! The vendor assigned to the product will receive an order request when a customer purchases a product on your Vagaro Listing Page.
Contact your vendor first to ensure they allow drop shipping.
Choose how your product will be used at your business.
Online Shopping Cart is required for this feature. This setting will only display if you have Online Shopping Cart enabled.
Sell products online and allow customers to have them shipped directly to their homes or picked up at your store.
To sell your product online:
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Toggle Sell Products Online.
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Set up your product for shipping.
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You only need to enter the product's dimensions to sell products online for in-house pickup.
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Dimensions (required): Provide the product's length, width, height, and weight.
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Free Ground Shipping: Whether to offer free shipping for your customers. Toggle this option, then enter the cost for Shipping and Handling. Your customers will be able to purchase your products with free shipping; however, your business will pay for shipping.
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Flat Rate Shipping: Whether to set a base shipping price for the customer's first item and additional items added to the cart. Enter your base shipping price in the 1st Item Shipping Price, then enter the other rate in the Additional Item Shipping Price. Now, each additional product added to the cart will have a flat rate for shipping.
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Configure your Online Shopping Cart settings for your online store and shipping products.
Bundle Use Only: Whether this product is part of a product bundle set, meaning it will not be sold separately.
Comments
10 comments
I'm so confused.. I don't use drop shipping, I'm just trying to add hair products that I sell in-house for retail. In the "tax" field.. do I add taxes if I paid taxes purchasing the products (which I dont for my retail products) or is that meaning if I want it to charge the customer tax when they purchase the product from me (which I want so I can pay quarterly taxes)
Hey Lala, for taxes you paid when purchasing the product, enter that amount in Business Cost. For taxes that you want to charge the customer, apply that in the Tax field.
Thank you,
Jamie
Hi I'm confused about importing an excel sheet for products. You said I can find the example excel sheet in inventory management but i cannot find it. I emailed it to the vagaro@support.com anyway and my email got blocked. Any advice would help as i dont want to manually add in hundreds of products if i dont have to. Thank you!
Hi Alma, the Excel sheet may not be displayed because you already have products in your inventory. However, we're more than happy to help. I looked into your account and noticed that you already have an import request with us. A specialist has contacted you back and is waiting for a response. Please check your email or spam folder for an email from us.
If you can't find the email, please email support@vagaro.com with your product list, and we'll help transfer that information.
Feel free to comment here again if you have any questions,
Jamie
3 questions - 1. if I’m adding 8 items to my inventory, do I put how much all 8 cost me in business costs or am I putting the individual costs in business costs?
2. Do I include taxes paid in that same section?
3. Same with selling price…if I added 8 items to that product’s inventory & I typically sell each item for double what I paid, do I double all 8 items or is this meant to show cost & price of each individual?
Hi, Lacey!
1. The business cost specifies how much it costs you to sell one item to your customer. For example, if you paid $5 for a bottle of shampoo and then sold it to your customer for $10, then your business cost for the one item is $5. The Quantity field only states how many of that product you have in stock.
2. If you are required to charge tax on an item, you can select the applicable one(s) from the Tax drop-down list. Go to the Taxes and Fees screen to set up your taxes, which will then appear in that drop-down list.
3. If you are adding 8 items to your inventory, only enter how much it costs for one item. The quantity is only for your reporting so you know how much of that item you have in stock.
Hope that helps!
Hi, I'm trying to clean up my inventory list that was imported across. For some of the products, they have no category that fits. How do I create a new category eg. Facial Exfoliant so that on the website, it will be categorised correctly?
Hi Nicole,
Currently, there isn't a way to create new categories for your products. However, I will chat with our Product Team to see what we can do to help.
Thanks, Jamie
I need to add inventory, but I do not have any QR codes or scan codes. Do I have to use QR codes? Is there another way to upload my inventory to be able to sell through Vargaro?
No, you don't need to use a barcode to add a products to your inventory. You can enter anything you want to that field. When checking out, you can select a product without using a barcode.
Thanks, Jamie
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