The Transaction List Report allows you to run detailed reports on all your transactions, create refunds, see current and past transactions, and print and email customer receipts.
-
Navigate to → .
-
Select a date range, service providers, and customers from the basic filters.
-
Click Advanced to add filtering options.
-
Appointments From-To: set a date range of appointments for your report
-
Deposit in Merchant: select a merchant account for your report.
-
Transaction Type: select a type of transaction, like gift certificates, services, etc.
-
Checked Out By: select a specific employee who checked out a transaction.
-
CC Transaction Mode: select how the transaction was charged via credit card.
-
Discount: select discounts applied to a transaction.
-
Barcode, Brand, Product, Product Type: search for a specific product.
-
Check boxes to Show refunded items only and Include Past Employees.
-
Input search filters, then click Run Report.
-
You'll be able to see a list of all your transaction within the date range you selected. Click Export, then PDF or Excel to export, or click Print to make a paper copy.
Click the arrow to expand the summary screen.
The screen is divided into four sections:
Hover over the 
icon to see a pop-up description of the section. Continue reading for more detail on each section.
Total money earned from the different payment types.
|
Description |
How Calculated |
|
|
Cash |
Money earned from cash transactions* |
Total Cash - (Cash Refunds + Cash Change Due) |
|
Credit Card |
Money earned from credit card transactions* |
Total Credit Card payments - (Credit Card Refunds) |
|
Check |
Money earned from check transactions* |
Total check amounts paid |
|
Bank (ACH) |
Rent collection via ACH payments |
Total rent collected by ACH |
|
Vagaro Pay Later |
Money earned from VPL transactions* |
Total VPL payments - VPL refunds |
|
Other Payment Methods |
Money earned from other payment method transactions* |
Total Other payments - other payment refunds |
|
Total |
Total of all categories |
* - including taxes, tips, and fees
Scenario 1: The customer pays $60 for their service plus tax and tip ($50) and receives $10 cash as change. The Money Earned/Cash total includes the $50 service/tax/tip.
Scenario 2 (for Credit Card, Check, and Other Payment Methods): The customer pays $60 for the service ($40,) tax ($5,) and tip ($5) using credit card, check, or another payment method, and receives $10 cash/change due. Money Earned/Cash includes ($10) because it came out as change. Money Earned/[payment method] includes the full $60 payment.
|
Description |
How Calculated |
|
|
Memberships |
Membership discounts or visits used to pay an Amount Due, including refunds. Doesn't include taxes, tips, fees, and shipping. |
Membership visits or discount amount - refunded amounts for items paid for with a membership |
|
Packages |
Package visits are used to pay an Amount Due. |
Total package visits - refunded amounts for items paid using package visits |
|
Gift Cards |
|
Total of gift cards redeemed - refunds issued as gift cards |
|
Total |
Total of all categories |
Memberships and Packages
-
Amount due = $40 ($30 service, $5 tip, $5 tax).
-
The customer pays with a membership visit, which covers the $30 service.
-
Redeemed/Membership includes the $30 for the service.
If the customer receives a refund for the service, $30 is subtracted from Redeemed/Membership.
-
Depending on the payment method, $10 (tax & tip) go into one of the Money Earned categories.
Memberships
-
Amount due = $40 ($30 service, $5 tip, $5 tax).
-
Membership gives 50% off the $30 service.
-
Redeemed/Membership includes $15 for the discounted service.
-
Depending on the payment method, tax, and tip go into one of the Money Earned categories.
Gift card redeemed for cash payment: The customer pays $50 cash and uses a $50 gift card to pay for a $100 charge. Money Earned/Cash includes $50, and Redeemed/Gift Card included $50.
Service-based gift card redeemed: Amount due = $40 ($30 service, $5 tip, $5 tax.) The customer redeems a service-based gift card for the service ($30 value.) Redeemed/Gift Cards includes $30. Money Earned/[payment method] includes $10 for tax and tip.
Refunds by gift card: The customer receives a $50 gift card as a refund. Redeemed/Gift Cards includes ($50).
Total money earned from the different payment types.
|
Description |
How Calculated |
|
|
Opening Balance |
Set by the business each day |
Enteret at the beginning of the day. |
|
Cash Collected |
Total legal tender collected, including taxes, tips, and fees. |
Gross total of cash (bills and coins.) |
|
Cash Refunds |
Total refunds given as cash, displayed as a negative value. |
Total of refunds issued as cash. |
|
Change |
Total legal tender given as change during cash transactions, displayed as a negative value. |
Change given from cash drawer (bills and coins.) |
|
Current Balance |
Total of all categories |
Cash Drawer Example:
The customer pays for an $18 charge with $20 bill and receives $2 in change. Cash Collected includes $20, and Change Given includes $2.
Click the following link to learn how to refund a transaction: Refund a Transaction - Web Version.
-
Select a transaction, open the Action drop-down menu, and click Receipt.
-
Print or Email the receipt.
-
Click Print if you have previously printed on this device. If not, click the up-arrow icon, then select a printer.
For Vagaro Receipt Printers, hover over Add Receipt Printer and click Vagaro Receipt Printer to add a new printer, or you can select an already existing printer.
For all other devices, click Other.
-
Click Send Email, verify or enter Email, and then click Send Email.
-
Comments
0 comments
Please sign in to leave a comment.