Credit card transactions are grouped into daily batches until the cut-off time, after which they are deposited into your bank account the following business day. Transactions made on Fridays, Saturdays, or Sundays are batched together and deposited on Mondays. Any transactions completed after the cut-off time are included in the next day’s batch.
A "batch" is a group of items or processes handled together, similar to baking a batch of cookies. When your transactions are batched, the total revenue generated during the business day is combined into one deposit. This amount, minus credit card processing fees, is then transferred to your bank account.
Vagaro has two batch cut-off times:
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3 PM PST (Default): Transactions batched before 3 PM Pacific Standard Time (PST) on a weekday will be deposited into your account the following business day. Any transactions processed after 3 PM will be deposited in two business days.
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12 AM PST: Transactions batched before midnight (PST) are deposited into your account the following business day. For example, all transactions made from 12:01 AM (PST) until 11:59 PM (PST) on Monday will be deposited on Tuesday. If you prefer this batch cut-off time, you can switch to this cut-off time in your Merchant Account settings.
Tip
Need faster access to your earnings? Instant Payouts let you transfer funds to your bank account instantly, with no more waiting for the next batch deposit on weekends.
Prerequisites: This feature requires Credit Card Processing.
Your funds are deposited into your bank account one business day (varies by financial institution) after the batch cut-off time. Transactions made on Fridays, Saturdays, or Sundays will be batched together and deposited into your bank account the following Monday.
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Batched (3 PM/11:59 PM) |
Deposit Day |
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|---|---|---|
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Monday |
→ |
Tuesday |
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Tuesday |
→ |
Wednesday |
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Wednesday |
→ |
Thursday |
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Thursday |
→ |
Friday |
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Friday |
→ |
Monday |
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Saturday |
→ |
Monday |
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Sunday |
→ |
Monday |
Note
Businesses on the 3 PM schedule can receive funds as early as 10:30 AM local time (dependent on your bank's capabilities for quick processing).
Delays in your deposits may occur if banks are closed on holidays. As a rule of thumb:
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Transactions processed on a holiday are deposited into your bank account after two business days.
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Deposits landing on a holiday will be deposited the following business day.
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2025 |
2026 |
2027 |
2028 |
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|---|---|---|---|---|
|
New Year's Day |
January 1 |
January 1 |
January 1 |
January 1* |
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Martin Luther King Jr. Day |
January 20 |
January 19 |
January 18 |
January 17 |
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Presidents' Day |
February 17 |
February 16 |
February 15 |
February 21 |
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Memorial Day |
May 26 |
May 25 |
May 31 |
May 29 |
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Juneteenth |
June 19 |
June 19 |
June 19* |
June 19 |
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Independence Day |
July 4 |
July 4* |
July 4** |
July 4 |
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Labor Day |
September 1 |
September 7 |
September 6 |
September 4 |
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Columbus Day |
October 13 |
October 12 |
October 11 |
October 9 |
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Veterans Day |
November 11 |
November 11 |
November 11 |
November 11* |
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Thanksgiving Day |
November 27 |
November 26 |
November 25 |
November 23 |
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Christmas Day |
December 25 |
December 25 |
December 25* |
December 25 |
Note
* This holidays fall on a Saturday. The deposit schedule is not affected.
** This holiday falls on a Sunday. All deposits scheduled for Monday will be deposited the following Tuesday.
The following online-only banks are not supported for deposits with Vagaro. If you add any of the banks below, you will not receive your funds. If you already set up deposits using one of the banks below, you must change the bank in your Merchant Account.
You can view your available funds from your Merchant Account, Deposit Report, and Notification Panel . The balance shown includes all transactions made throughout the day, as well as any rent collection payments, after deducting merchant processing fees, Vagaro Capital payments, and customer refunds. Vagaro Pay Later transactions will not display in your balance and will be deposited separately.
The Deposit Balance shown in your account includes funds that have been processed and are ready for transfer. It will be set to zero at the batch time (3 PM PST or 12 AM PST), meaning that your funds have been processed and are on the way! There is also a two-hour processing delay for new credit card transactions. For example, if your balance shows $2,000 at 2:00 PM and you process another $100 at 2:30 PM, that $100 won’t display in your balance until around 4:30 PM. Only funds displayed in your balance can be deposited instantly.
To see available funds:
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Go to your Merchant Account settings:
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On the Vagaro Pro App: Go to → .
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On the Web Version: In the top-right corner, select your profile icon, then select Merchant Accounts.
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Optionally, if the business has multiple Merchant Accounts, you can change the selected account in the Merchant Account list.
Your Deposit Balance is displayed. You can also see your next Scheduled Deposit day or select the Info chip to see all transactions included in your balance.
Comments
25 comments
The batch deposit is dates are not correct at all. My Thursday sales still HAVE NOT been deposited. I have not switched bank accounts, and there are no reported delays. I would like to know what bank merchant services uses
Hi, there. Looking at your transaction list, there was a transaction processed Thursday night after batch cut-off time (3 PM PT or 5 PM CT). The funds will be included in Friday's batch; therefore, you will see the deposit on Tuesday.
For more information about batch scheduling and the cut-off time, you can refer to this article:
https://support.vagaro.com/hc/en-us/articles/230434547-Credit-Card-Batch-Deposit-Schedule
I haven’t received a deposit in over a week . I got a letter in the mail about a B notice . I called and inquired about it . They said they need more identification so i had to provide my tax id address and etc . Turned everything in way before the deadline ( march 20) is when I turned it in April 7th was the deadline and since then I haven’t had a deposit since April 13 !!! Called the merchant service and he pretty much said it does t see anything and couldn’t help me ..
Hi Paris, thanks for taking the time to comment here. Let me look into this further and see how I can assist.
Thank you,
Jamie
Hi Paris,
The exact same thing happened to me. Haven’t been paid since April 14th, and I’ve had all of my b notice information in by April 7th.
Hi, Bri. Someone will reach out to you shortly to assist you. Thank you for your patience.
I also have not been getting my money in a consistent time period as of the last few weeks. Also everything on my end is good to go and checks out.
I am missing a deposit from this past Sunday 4/4/24. It was processed before 3pmPST/6pm EST which means it was batched with Mondays transactions therefore it should've been deposited into my account today. My bank info is correct and my financial institution always deposits my vagaro transactions next business day from the batch (other than holidays) so I am concerned
Hi Marisa,
There is a chance your deposit may be a bit later than usual. If you do not receive your deposit by midnight today, please contact our support team for assistance.
Thanks, Jamie
I have had issues for the past two weeks with transactions not batching accurately and being deposited later than expected. I have my batches set to 1am, so usually get them two days later, but have been getting them up to almost a week late. I was told that they are making changes to the merchant processing system, but am concerned about if this is going to be a temporary issue or if it is what to expect going forward. It's very frustrating trying to keep up with accounting when deposits are not coming through when they are supposed to.
In all the years of being with vagaro, this is the 1st time my Friday deposit did not go in on Monday. Very frustrating that it is not consisteconsistent. When did the batch day/time change?
Hi Kimberly,
Our batch schedule has not changed. The standard for Friday transactions is to deposit on Tuesday. Depending on the financial institution, some businesses may receive their funds earlier than what's shown above. While we can expect that businesses get their funds by the posted deposit days, we can't guarantee consistency with the earlier deposit from your bank.
Thanks,
Jamie
How do I change the account my batch deposits go to?
Hi Sharon, you'll need to go to your Merchant Accounts to change the bank account for deposits. For more information, see this article: https://support.vagaro.com/hc/en-us/articles/24312682363035-Update-Your-Bank-Account-for-Deposits.
Thanks,
Jamie
Hi, I haven’t seen any credit card transactions since Jan 8th. I believe the money is being deposited but I’m not able to verify the correct amounts.
Hi, Christina. Please contact our Support Team to help you verify the amounts. We would be happy to assist you!
https://support.vagaro.com/hc/en-us#contact-support
Not getting your deposit (and only half your deposit) at 1:30 in the afternoon is not okay.. payroll days can be nerve racking bc you know you have funds coming but aren’t there yet.
Hi Summer. I understand how payroll days can be nerve-wracking, but we're here to help you with any questions you have. If you're not getting your deposit, please contact our Support Team, and we can help resolve this.
If you are concerned about receiving half of your deposit, I recommend changing your batch schedule to the midnight cut-off time. This will ensure that all your daily transactions are deposited together instead of splitting up like the 3 p.m. schedule.
https://support.vagaro.com/hc/en-us/articles/18987461205403
Thanks, Jamie
I’ve noticed a lot of my Friday & Saturday funds are not deposited until Tuesday and above is shows Friday-Sunday. My Batch is set at 12am. Any idea when instant deposit will be available? That will be a game changer.
Hi Natasha, can't give you a date quite yet, but the Instant Deposit feature is in the works!
Thanks, Jamie
I haven’t seen either of my first two charges yet, and I had one of them on Wednesday and it hasn’t popped up for Thursday. My batch times are also set to 6pm or 3am (which is what I changed it too if I run late)
Hi Hannah, did you receive your funds? If not, I can look into this for you.
Thanks, Jamie
Hello, I am new to this and I am a little confused as to why a deposits that was made on April 25, 2025, have not been deposited to my account. Also, my first client total payout is shorter than what should be deposited also. I had an onboarding and was told everything was good to go? So my 3 deposits from April 25 and 2 remaining check out payments on May 1, 2025 is not accounted for. The amount Vagaro payment report seems to be short as well. I need assistance understanding this. Thank you!
Hi Ericka, we're here to help. Please contact our support team so they can help you with this. Click here to find out support numbers.
Thanks.
Ok Jamie B. I sure will.
Thank you!
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