This article covers signing up for credit card processing in the United States. For other locales, see:
In this article, we will go over:
-
Why Use Vagaro for Credit Card Processing (Next)
Vagaro offers competitive credit card processing rates and a wide range of other benefits, including the ability to sell services, products, memberships, and gift certificates online. You can also store credit cards, create cancellation and no-show policies, and require credit card payments online.
And you can get a FREE Credit Card Reader.
Important
For businesses currently in the free trial, signing up for Credit Card Processing will take you out of the free trial and charge you for a Vagaro subscription.
Employees can apply for a merchant account separate from the business. Commissioned or paid employees do not need their own merchant account; however, self-employed or booth renter employees are recommended to have their own merchant account.
Important
Please sign in to your employee account (not the business owner's account) to apply. Otherwise, the application will be placed under the business owner.
Set your Legal Business Name to your Legal Name.
Follow the steps below to apply for Credit Card Processing as an employee.
Learn how to sign up for Credit Card Processing in just four steps! Expand the boxes below to learn more.
-
Tap More and then Credit Card Processing.
-
Tap Get Started.
-
Select a Monthly Credit Card Processing Volume. See here to learn more about credit card processing rates for small and large businesses.
-
Provide all required information and then tap Submit Application.
There's no credit check, so the approval process is instant. You'll receive an email once the merchant account is approved. Tap the Get Your Free Reader button to order a free reader.
-
Go to → .
-
Click Get Started,
-
Select your business's Monthly Credit Card Processing Volume. See here to learn more about credit card processing rates for small and large businesses.
If your business already has a merchant account setup, you can set up additional merchant accounts for your employees.
-
Provide all required information and then tap Submit Application.
There's no credit check, so the approval process is instant. You'll receive an email once the merchant account is approved. Click the Get Your Free Reader button to order a free reader.
We are required by banking industry regulations and federal law to ask for the Social Security number, date of birth, and full name of all our merchant account holders. We cannot create a merchant account without this information.
Even if you plan to use our merchant services as a business or organization, you must provide your individual name, mailing address, date of birth, and a valid SSN. If you are an LLC and a Private or Public Corporation, then you need the previously mentioned information as well as an EIN.
Federal law requires that all financial institutions verify and record information that identifies each person who opens an account.
The following information is required to activate your Vagaro merchant account:
-
Doing Business As: Name shown on the customer's credit card statement
-
Legal Business Name - Registered with City or State
-
Business Address
-
Months/Years in Business
-
Type of Business
-
What industry do you serve?
-
Full Legal Name
-
US Home Address
-
Phone Number: Shown on the customer's credit card statement
-
Email Address
-
Social Security number (SSN) and Employer Identification Number (EIN): EIN is not required if you are a sole proprietor
-
Date of birth: Current credit card regulations require our customers to be 18 years of age or older to create a merchant account
-
State-Issued ID: Driver's license or ID
-
US-Based Bank Account Information
-
Account Type
Please select the best industry type that fits your service/class offerings.
To take FSA and HSA payments, you must select one of the following industries (from the What industry do you serve? question) when signing up for credit card processing.
You can change your industry type after your merchant account has been created.
Learn more from the Small Business Administration:
Set your legal business name as your legal name if you are a sole proprietor.
Your location and business structure determine how you’ll need to register your business. Determine those factors first, and registration becomes very straightforward.
For most small businesses, registering your business is as simple as registering your business name with state and local governments.
In some cases, you don’t need to register at all. If you conduct business as yourself using your legal name, you won’t need to register anywhere. But remember, if you don’t register your business, you could miss out on personal liability protection, legal benefits, and tax benefits.
Merchants can change the Doing Business As (DBA) on their account, not the legal business name. If you want to change your legal business name on Vagaro, you will need to contact support (support@vagaro.com) with documentation supporting that change.
The Employer Identification Number (EIN) is a unique nine-digit number assigned by the Internal Revenue Service (IRS) to businesses working in the U.S. It's used to identify taxpayers who are required to file various business tax returns.
For the credit card processing application, only Sole Proprietorship business types do not require an EIN.
See How to Apply for an EIN from the IRS website to learn how to apply for an EIN.
When signing up, you must classify how you’ll use our merchant services by selecting your Business Type. Vagaro will use this information to provide you with the best features to help you grow your business.
If you’ve already set your business type and want to change it, send a request to support@vagaro.com.
-
Sole Proprietor (Self-Employed):
Someone who owns and runs a business by themselves; however, if you select Sole Proprietor, this does not mean you have to work alone. Sole proprietors usually have their legal business name set to their legal name.
-
Limited Liability Company (LLC)
A business type that protects business owners from personal responsibility for their business's debts and liabilities while providing better tax advantages than a sole proprietor.
-
Private Corporation (Privately Owned Business)
Your business must file Articles of Incorporation to create a business entity.
-
Public Corporation (Publicly Traded on the Stock Market)
Your business must file Articles of Incorporation to create a business entity.
If your application is denied, do not be alarmed; we are here to help. Our Customer Support team will reach out to every customer whose application is denied. Please be on the lookout for any emails from our team.
There are multiple reasons your application might have been denied. These may or may not include the following:
-
You didn't pass the verification check
You may have entered your Legal Name, Social Security Number, etc., incorrectly, which may have flagged our system to deny your account.
-
You are currently experiencing active bankruptcy
-
You owe money to a third-party payment processor
Once accepted for Credit Card Processing, you can order your Free Credit Card Reader to process payments on any device while providing an easy, safe experience in-store.
To learn more about ordering your credit card reader, see Free Credit Card Reader.
Comments
3 comments
what about if you are using a square reader instead? Can we still use this feature?
Do you have this service in Ontario Canada
Hi Surjeet,
As of this time we do not offer Credit Card Processing outside of the U.S. We are looking to expand to other countries in the future, so stay tuned for further updates.
Please sign in to leave a comment.