Before you can register customers for a class, the class must be added to the calendar. Once it’s scheduled, you can either register customers yourself or let them book online.
This applies to workshops as well. Workshops are a series of class sessions that a customer joins over time and repeats until the workshop ends. Adding any attendees registers them for all workshop sessions. Workshops have a Repeat icon to show they're repeating on the calendar.
Prerequisites: You must have created at least one class or workshop in your settings.
To schedule a class on your calendar:
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Go to the Calendar
screen, then select the calendar you want to view.
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Go to the day you want to book, select a timeslot, and then select New Class.
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Select Select Class, then choose a class from the list.
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Select Select Instructor, then choose the instructor running the class.
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Optionally, enter the following information about the class:
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Date: The date and time of the class.
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In-House Capacity: The maximum number of attendees who can join the class, or enter "0" if the class is not offered at the employee's location.
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Live Stream Capacity: If you have Vagaro Live Stream, you can enter the maximum number of attendees who can join the class online, or enter "0" if the class is not offered online.
Important
Customers will be required to pay a 100% deposit if they book a virtual class session online.
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Duration: How long the class will last. If the class has a Cleanup Time set, also enter how much time is required to clean up before the next session, then select Apply.
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Resource: If resources are required for the class, you'll need to select one. A resource on Vagaro is a bookable item, such as a room, chair, or piece of equipment, that can be assigned to appointments to manage availability and prevent double booking.
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Class Note: Any comments about the class.
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Select Book. The class is added to the calendar.
To schedule a class on your calendar:
-
Go to the Calendar
-
Go to the day you want to book, select a timeslot, and then select New Class.
-
In the Class Name menu, choose the class to book.
-
In the Instructor menu, choose who will run the class.
-
Optionally, enter the following information about the class:
-
Date and Time: The date and time of the class.
-
In-House Capacity: The maximum number of attendees who can join the class, or enter "0" if the class is not offered at the employee's location.
-
Live Stream Capacity: If you have Vagaro Live Stream, you can enter the maximum number of attendees who can join the class online, or enter "0" if the class is not offered online.
Important
Customers will be required to pay a 100% deposit if they book a virtual class session online.
-
Duration: How long the class will last. If the class has a Cleanup Time set, also enter how much time is required to clean up before the next session, then select Apply.
-
Resource: If resources are required for the class, you'll need to select one. A resource on Vagaro is a bookable item, such as a room, chair, or piece of equipment, that can be assigned to appointments to manage availability and prevent double booking.
-
Class Note: Any comments about the class.
-
-
Select Book. The class is added to the calendar.
To schedule a workshop:
-
Go to the Calendar
-
Go to the day you want to book, select a timeslot, and then select New Class.
-
Select Select Class, then choose a workshop.
-
Select Select Instructor, then choose the instructor running the class.
-
Optionally, enter the following information about the workshop:
-
Date: The date and time of the workshop.
-
In-House Capacity: The maximum number of attendees who can join the workshop, or enter "0" if the workshop is not offered in person.
-
Live Stream Capacity: The maximum number of attendees who can join the workshop online, or enter "0" if the workshop is not offered online.
Important
Customers will be required to pay a 100% deposit if they book a virtual class session online.
-
Duration: How long the workshop will last. If the workshop has a Cleanup Time set, also enter how much time is required to clean up before the next session, then select Apply.
-
Repeat: How often the workshop repeats and when. The repeat schedule will automatically be set based on the workshop you selected, and the End Date can't be changed.
-
Resource: If resources are required for the workshop, verify or select the resource(s) needed to run the workshop.
-
Class Note: Any comments about the workshop.
-
-
Select Book. The class is added to the calendar.
To schedule a workshop:
-
Go to the Calendar
-
Go to the day you want to book, select a timeslot, and then select New Class.
-
In the Class Name menu, choose the workshop.
-
In the Instructor menu, choose who will run the class.
-
Optionally, enter the following information about the workshop:
-
Date and Time: The date and time of the workshop.
-
In-House Capacity: The maximum number of attendees who can join the workshop, or enter "0" if the workshop is not offered in person.
-
Live Stream Capacity: The maximum number of attendees who can join the workshop online, or enter "0" if the workshop is not offered online.
Important
Customers will be required to pay a 100% deposit if they book a virtual class session online.
-
Duration: How long the workshop will last. If the workshop has a Cleanup Time set, also enter how much time is required to clean up before the next session, then select Apply.
-
Repeat: How often the workshop repeats and when. The repeat schedule will automatically be set based on the workshop you selected, and the End Date can't be changed.
-
Resource: If resources are required for the workshop, verify or select the resource(s) needed to run the workshop.
-
Class Note: Any comments about the workshop.
-
-
Select Book. The class is added to the calendar.
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