This article will provide an overview of managing your inventory in Vagaro.
With Vagaro's Inventory feature, you can manage both products used in-house (color, shampoo, conditioner, capes, etc.) and products you sell to your customers. If you have the Online Shopping Cart activated, you can sell to customers through your booking page. Using features in Inventory Management, you can edit multiple items simultaneously using the Edit All and Mass Edit functions and keep track of all the products on your list.
What's in this article?
Available for all Vagaro Businesses.
If you want to sell products online, you must activate both the Online Shopping Cart and Credit Card Processing.
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Enter any part of a product name, brand name, vendor name, product type, or barcode ID in the Search box.
Tap the barcode icon to use your device's camera to scan a product's barcode for product selection.
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Select the Inventory Type from the drop-down list and then check the types to use. Tap Done to save the inventory type choices.
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For more options, tap Filter.
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On the filters tab, you can set filters for the Brand and Product Type used in the selected Brand (you must select a Brand first). Also, toggle the switches to include products that have zero inventory or ones that meet the low quantity threshold.
Tap the back arrow to apply these filters. Tap Clear to reset all filter choices.
Search and Advanced Filter options help you to find inventory items in a variety of ways.
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Enter any part of a product name, brand name, vendor name, product type, or barcode ID in the Search box.
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Choose one or more product categories from the Select Products drop-down list.
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Use checkboxes to limit the search to Zero quantity products only, Low quantity products only, or In Stock products only.
These three options are applied to your list immediately.
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In Advanced Filters, you can select a Brand, a Product Type used in the selected Brand (you must select a Brand first), and one or more Vendors (not brand-dependent.)
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Click Search when you've configured the filtering options.
Sort options are only available on the Web version of Vagaro.
Sort the Inventory List:
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Open the Sort drop-down menu. Hover over Inventory and select the sort option.
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In the example below, the products have been sorted by Brand. Notice the items appear in alphabetical order.
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You can also sort the list on any column header by clicking the header. Reverse the sort order by clicking the same heading again. (You'll see up/down arrows on the header to indicate that the list is sorted on this column and in which direction.)
Use your browser's refresh function to reset the list sorting to defaults (Barcode ID.)
Sort Your Online Product List:
Change how your products are displayed on the online booking page or website. Strategically position products to support your sales strategy. Organize items by dragging and dropping them to the desired order or sort them automatically using the Sort feature on the Inventory Management screen.
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Click Sort. Then select Online Products.
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You can change how your products are displayed online on your booking page and website.
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To sort products, click the Sort By drop-down menu, then select Brand, Product Type, or Price (High-Low or Low-High).
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You can also organize the list by selecting and dragging products to a preferred spot. Click Save to finish.
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The changes will automatically update on your Vagaro booking page, website, or widget once you click Save.
Click the Edit drop-down list for a listing of actions you can take on product inventory.
Add a Product - see Adding Products - Vagaro Pro app / Adding Products - Web Version
Add a Product Bundle - see Creating Product Bundles
Subtract a Product - see Add/Subtract Product Quantity
Edit All and Mass Edit - see Mass Edit and Edit All Products
Delete and Undo Delete - see Delete and Restore Products
Use Purchase Orders to place orders with your vendors to restock products you use and sell. Click Purchase Order for these options: Create New or View All purchase orders.
See Purchase Orders to learn about these functions.
The Action menu (3 vertical dots) is found at the end of each product entry row on the inventory list. Click it to reveal options for the selected product.
Note
The Action menu for a product bundle doesn't have the Add or Subtract options. The inventory quantity of a product bundle is based on the quantity in stock of the products in the bundle.
Edit - When you edit a product or product bundle, you're changing the same fields used when you add products or bundles. See these articles:
Add and Subtract - see Add/Subtract Product Quantity.
History - see Product History - Vagaro Pro app / Product History - Web Version.
Create Link - Use this option to create a URL for a link to place on your website that will take customers to your online shopping cart with the product ready to purchase:
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Click Create Link.
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On the Create Link pop-up dialog, click Copy Link to get the code to add to your website.
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Click Test Link for a preview of what your customers will see when they use the link.
Delete - see Delete and Restore Products.
Print a paper copy of your inventory list or export the list to an Excel spreadsheet.
Here's an example of how your list will display as an Excel document.
With Credit Card Processing activated, your customers can buy products through your online booking page.
Vagaro offers competitive credit card processing rates and a wide range of other benefits, including selling services, products, memberships, and gift certificates online. You can also store credit cards, create cancellation and no-show policies, and require credit card payments online. And you can get a FREE Credit Card Reader.
Sign Up for Credit Card Processing
Activate the Online Shopping Cart, in order to make inventory products available to your online customers.
If you need help adding products, email the inventory list in an Excel or CSV format to support@vagaro.com. For remote assistance, send a request to the same email. Put "Inventory Import" in the subject line, so the request gets to the team faster.
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