The Payroll report is used to automatically calculate and show businesses how much to pay their employees based on hourly pay, sales and commissions, and rent collected. If you have employees who work at multiple locations, you can run a single report instead of in batches or separately by location. After you've run the report, you can close out the payroll and mark it as Paid. All of your current and past payrolls can be viewed by running the Payroll History report.
An employee's paycheck is also affected by when their commissions are paid out:
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Deposits are considered partial payments for a service or class, so commission will not be paid out to the employee until the appointment is completed. For example, if the weekly pay period runs from December 1 to 7 and a customer pays a deposit on December 6 for an appointment on December 13, the employee will receive commission for that service in the December 8 to 14 pay period.
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Commissions for appointments on client invoices are paid out for the pay period when the invoice is paid, not when the appointment was completed. For example, if you sent a client an invoice for an appointment on December 7, but it wasn't paid until December 9, and your current weekly pay period is from December 1 to 7, then the commission for this service will be included in the next pay period for December 8 to 14.
Prerequisites: This feature is available for all Vagaro businesses. At least one employee profile must already be added and your Payroll Configuration must already be set up. In the US, Vagaro Payroll is recommended to pay your employees by direct deposit and withhold their income taxes.
Unless a business has activated Vagaro Payroll, running the Payroll report is intended only for business reporting purposes in Vagaro and does not include or deduct income taxes, benefits, reimbursements, or transfer funds from your business's bank account to your employees'. After you've paid your employees, remember to close the payroll to mark it as "Paid."
Tip
With Vagaro Payroll, submitted payrolls are automatically marked as "Paid" once your employees' paychecks are deposited into their bank accounts.
To run your payroll report:
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Go to
→ → → .If you have any missed checkouts, a popup will notify you that those employees may not be paid what they are owed for hours they've worked. You can either:
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Acknowledge that you understand that those employees with missing checkouts and check-ins won't be paid for those appointments by selecting the checkbox, then select Run Report.
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Run the Missed Checkouts/Check-Ins report and mark any outstanding appointments by selecting the View Missed Checkouts to resolve any missing time card entries.
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Optionally, select the Filters
button in the top-right corner of the screen to filter the contents of the report, then select Run Report (or Run Payroll with Gusto, if you have the Gusto integration):
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Payroll Closing Date: Select the + and — icons to choose your payroll closing date.
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Service Providers: Select the employees you are paying for the selected payroll closing date.
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Business Location: The business that the employee was paid for working at.
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Include Past Employees: Whether to include employees who no longer work at your business.
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Sort By: Select the criteria to sort the report by.
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Optionally, at any time after running the report, select the Action
menu to perform the following additional tasks:
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Star or Remove Star: Add or remove a bookmark to this report in the Starred at the top of the → menu.
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Print: Print your report if your device is connected to a printer.
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Export PDF or Export Excel: Save the report to a PDF or Excel file.
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In the report, refer to the Payroll Due row in each employee's card to see and pay the amount owed to them, excluding tax deductions.
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After you paid all of your employees, close the payroll and mark it as "Paid":
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In the top-right corner of the screen, select the Filters button.
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At the bottom of the screen, select Payroll Paid.
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In the confirmation popup, select OK.
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To run your payroll report:
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Go to
→ → . -
At the top of the screen, select the following options, then select Run Report (or Run Payroll with Gusto, if you have the Gusto integration):
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Payroll Period: Select the Up
and Down
icons to choose your Payroll Period.
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Employees: Select the service providers you paying for the selected payroll period.
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Advanced Filters: Optionally, select any additional filters to further refine the report.
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Business Location: The business that the employee was paid for working at.
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Include Past Employees: Whether to include employees who no longer work at your business.
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Optionally, sort your employees' payroll information by selecting the column headers at the top of the report.
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At the bottom of the screen, you can select:
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Print: Get a hard copy of the report.
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Export: Save the report to an Excel or PDF file (web version only).
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In the report, refer to the Payroll Due column to see and pay the amount owed to each employee, excluding tax deductions.
Tip
For US businesses, we recommend activating Vagaro Payroll to pay your employees by direct deposit and withhold taxes.
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After you paid all of your employees, close the payroll and mark it as "Paid":
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Select Payroll Paid button beside the report filters.
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In the confirmation popup, select OK.
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When you run the Payroll report on your mobile device, each employee's payroll information is organized into cards. These cards contain details such as the employee's hourly rate, hours worked, business cost, gross sales, and commission. The Payroll Due row, at the bottom of the card, shows the total amount owed to the employee. The Payroll Due total does not include income tax deductions.
Note
Vagaro Payroll (available only for US businesses) is required to calculate and show deductions and benefits, as well as pay your employees by direct deposit.
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Employee: The first and last name of the employee.
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ID: The Employee's card ID for clocking in and out, if added in their employee profile.
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Hours Worked: The total number of hours that the employee worked during the payroll period.
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OT Hourly Rate: The rate that the employee was paid for working overtime hours.
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OT Hours Worked: The total number of overtime hours worked during the payroll period.
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Paid Time Off: PTO Hourly Rate and number of PTO Hours Worked.
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Services: The total amount of revenue the employee earned by selling services. When viewing this report by Payroll Period, if the amount is more than $0.00, select the link to view when commissions were earned.
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Classes: The total amount of revenue the employee earned by selling classes. When viewing this report by Payroll Period, if the amount is more than $0.00, select the link to view when commissions were earned.
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Product: The total amount of revenue the employee earned by selling products. When viewing this report by Payroll Period, if the amount is more than $0.00, select the link to view when commissions were earned.
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Service Tiered Revenue: The tiered commission amount earned for selling services. When viewing this report by Payroll Period, if the amount is more than $0.00, select the link to view when commissions were earned.
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Class Tiered Revenue: The tiered commission amount earned for selling classes. When viewing this report by Payroll Period, if the amount is more than $0.00, select the link to view when commissions were earned.
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Product Tiered Revenue: The tiered commission amount earned for selling products. When viewing this report by Payroll Period, if the amount is more than $0.00, select the link to view when commissions were earned.
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Commission by Service: The total amount of commissions earned for selling services. When viewing this report by Payroll Period, if the amount is more than $0.00, select the link to view when commissions were earned.
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Commission by Class: The total amount of commissions earned for selling classes. When viewing this report by Payroll Period, if the amount is more than $0.00, select the link to view when commissions were earned.
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Commission by Attendee: The total amount of commissions earned for the number of customers attending classes. When viewing this report by Payroll Period, if the amount is more than $0.00, select the link to view when commissions were earned.
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Commission by Product: The total amount of commissions earned for selling products. When viewing this report by Payroll Period, if the amount is more than $0.00, select the link to view when commissions were earned.
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Rent Collection: The amount collected from the employee to pay for rent.
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Commission Total: The total, combined amount of commissions earned for services, classes, attendees, and products.
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Wages: The total amount of money earned during regular hours worked. Calculated as Pay Rate x Hours Worked.
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OT Pay: The total amount of overtime overtime wages. Calculated as OT Hourly Rate x OT Hours Worked.
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PTO Wages (Vagaro Payroll only): The amount of wages earned during paid time off. Calculated as PTO Hourly Rate x PTO Hours Worked.
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Payroll Due: The total amount paid to the employee for the pay period.
The Payroll report generates a table with your employees' payroll information, which is organized into separate rows for each employee. Each row contains details such as the employee's hourly rate, hours worked, gross sales, and commission earned. The final column, Payroll Due, displays the amount you owe each employee. The Payroll Due total does not include income tax deductions.
Note
Vagaro Payroll (available only for US businesses) is required to calculate and show deductions and benefits, as well as pay your employees by direct deposit.
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Employee: The first and last name of the employee. If you added their Employee Card ID for clocking in and out, it is also listed.
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Pay Rate / Hours Worked: The rate that the employee is paid per hour worked, and the total number of hours worked during the payroll period.
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OT Hourly Rate / OT Hours Worked: The rate that the employee was paid for overtime work, and the total overtime hours worked during the pay period.
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Paid Time Off: PTO Hourly Rate and number of PTO Hours Worked.
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Services: The total amount of revenue the employee earned by selling services. When viewing this report by Payroll Period, if the amount is more than $0.00, select the link to view when commissions were earned.
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Classes: The total amount of revenue the employee earned by selling classes. When viewing this report by Payroll Period, if the amount is more than $0.00, select the link to view when commissions were earned.
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Products: The total amount of revenue the employee earned by selling products.
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Service Tiered Revenue: The tiered commission amount earned for selling services. When viewing this report by Payroll Period, if the amount is more than $0.00, select the link to view when commissions were earned.
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Class Tiered Revenue: The tiered commission amount earned for selling classes. When viewing this report by Payroll Period, if the amount is more than $0.00, select the link to view when commissions were earned.
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Product Tiered Revenue: The tiered commission amount earned for selling products. When viewing this report by Payroll Period, if the amount is more than $0.00, select the link to view when commissions were earned.
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Commission by Service: The total amount of commissions earned for selling services. When viewing this report by Payroll Period, if the amount is more than $0.00, select the link to view when commissions were earned.
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Commission by Class: The total amount of commissions earned for selling classes. When viewing this report by Payroll Period, if the amount is more than $0.00, select the link to view when commissions were earned.
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Commission by Attendee: The total amount of commissions earned for the number of customers attending classes. When viewing this report by Payroll Period, if the amount is more than $0.00, select the link to view when commissions were earned.
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Commission by Product: The total amount of commissions earned for selling products. When viewing this report by Payroll Period, if the amount is more than $0.00, select the link to view when commissions were earned.
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Rent Collection: The amount collected from the employee to pay for rent.
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Commission Total: The total, combined amount of commissions earned for services, classes, attendees, and products.
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Wages: The total amount of money earned during regular hours worked. Calculated as Pay Rate x Hours Worked.
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OT Wages: The total amount of money earned during overtime hours worked. Calculated as OT Hourly Rate x OT Hours Worked.
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PTO Wages (Vagaro Payroll only): The amount of wages earned during the employee's paid time off. Calculated as PTO Hourly Rate x PTO Hours Worked.
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Tips: The total amount of tips collected from customers. When viewing this report by Payroll Period, if the amount is more than $0.00, select the link to view when tips were earned.
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Payroll Due: The total amount paid to the employee for the pay period.
Comments
4 comments
It only allows me to select "Paid" to close my payroll if I include all providers. What if I don't wish to select every provider for every payroll?
Hi Aishah. The software only allows you to close out the payroll for all employees, but I will send your feature request to our development team.
How do I set up withholdings in payroll upon employees W4?
Hi Annie. The payroll report is more for record-keeping, so currently, we don't have a way to set up withholdings. I'll send this feedback to our management team.
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