The Payroll History report shows you all the payroll periods you've submitted and closed out in the past. You can sort the report by year, by quarter (three months), or by your chosen payroll frequency.
Note
Reporting of Payroll Frequencies:
When running a Payroll Report for one year, any payroll frequencies that ended in that year will be included in the report. For example, A payroll period from Dec. 27, 2022, to Jan. 3, 2023, will be included in the 2023 report, not 2022.
Prerequisites: This feature is available for all Vagaro businesses on the web, tablet, and Pay Desk. In the US, Vagaro Payroll is recommended if you want to send your employees direct deposits and withhold their income taxes.
To run the Payroll History report:
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Go to → → .
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Select the Settings
button in the top-right corner.
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Select the Payroll Period field and select one of the following options:
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Filter By Year
Then, select the Select Year field and select the year you want to review.
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Filter By Quarter
Then, select the Select Year and Payroll Duration fields and select the year and quarter you want to review.
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Filter by Payroll Frequency
Then, select the Payroll Duration field and select the payroll period you want to review.
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Select the Sort By field to sort the report by Business Costs, Hourly Pay, Commission, and more.
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Select Run Report.
To run the Payroll History report:
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Go to → → .
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Under Payroll Period, select the period you want to see. You can filter the report By Year, By Quarter, or Payroll Frequency, the same as the frequency set in your Payroll Configuration.
Select here to learn more: Payroll Configuration.
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For Payroll Frequency, use the drop-down menu for Payroll Duration to select a pay period for the report.
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Use the Select Year drop-down menu for By Year to choose what year's payroll to report on.
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For By Quarter, first use Select Year, then Payroll Duration to select which quarter to include in the report.
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Select Run Report.
To run the Payroll History report for multiple locations:
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Go to → → .
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Select the Settings
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Select the Payroll Period field and select one of the following options:
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Filter By Year
Then, select the Select Year field and select the year you want to review.
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Filter By Quarter
Then, select the Select Year and Payroll Duration fields and select the year and quarter you want to review.
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Filter by Payroll Frequency
Then, select the Payroll Duration field and select the payroll period you want to review.
Note
When filtering by Payroll Frequency, you can view multiple businesses' payroll history only if Payroll was originally finalized between those two locations. If Payroll was closed for multiple locations, the payroll date will be followed by the two locations. Example: Fri, Apr 13, 2023 - Thu, Apr 20, 2023, @(Business One), (Business Two).
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Select the Business Location field, select the locations you want to review, and then select Apply.
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Select the Sort By field to sort the report by Business Costs, Hourly Pay, Commission, and more.
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Select Run Report.
To run the Payroll History report for multiple locations:
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Go to → → .
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Under Payroll Period, select the period you want to see. You can filter the report By Year, By Quarter, or Payroll Frequency, the same as the frequency set in your Payroll Configuration.
Select here to learn more: Payroll Configuration.
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For Payroll Frequency, use the drop-down menu for Payroll Duration to select a pay period for the report.
Note
When filtering by Payroll Frequency, you can view multiple businesses' payroll history only if Payroll was originally finalized between those two locations. If Payroll was closed for multiple locations, the payroll date will be followed by the two locations. Example: Fri, Apr 13, 2023 - Thu, Apr 20, 2023 @(Business One), (Business Two).
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Use the Select Year drop-down menu for By Year to choose what year's payroll to report on.
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For By Quarter, first use Select Year, then Payroll Duration to select which quarter to include in the report.
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Expand the Advanced Filters and Business Location drop-down menus, then select the businesses you want to review.
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Select Run Report.
Comments
3 comments
Is there a way to print the employees payroll after processing it? I can print the report but it's so tiny, I could cut it into tiny strips, but they can't see the categories. I want to be able to show each staff their pay calculations. Or is there a way for them to view it on their own devices after it's processed?
Hi Carrie... there doesn't seem to be a way to do what you want. I might suggest, as a workaround, that you could run the payroll for individual employees without closing it out, print or create a PDF of each report for each employee and then run the entire payroll report in order to close and process. Probably not a great workaround if you have a lot of employees, but that's what I can think of. Consider adding this as a new feature request!
The Gusto integration works great if you are paying your employees as W2. I tried connecting it for contractors and it does not integrate, so I have to enter their pay amounts manually.
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