The Payroll History report is used to show all the payroll cycles that have been marked as "Paid" (or just "Submitted" if Vagaro Payroll has been activated). You can filter the report by year, by quarter (every three months), or for only a selected payroll period. You can also run this report if you need to undo, correct, or rerun a payroll by deleting it and rerunning it in the Payroll report.
Note
Reporting of Payroll Frequencies: When running this report for a specific year, any payroll frequencies that ended in that year will be included. For example, a payroll period from Dec. 27, 2022, to Jan. 3, 2023, will be included in the 2023 report, not 2022.
If you previously used Gusto for payroll processing and migrated to Vagaro Payroll, historical payroll information from before the migration will be visible only on www.gusto.com.
Prerequisites: This feature is available for all Vagaro businesses. In the US, Vagaro Payroll is recommended if you want to pay your employees by direct deposit and withhold their income taxes.
Running this report generates a list of employees who were paid during the selected payroll frequency.
To run the Payroll History report:
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Go to
→ → → . -
Optionally, select the Filters
button in the top-right corner of the screen to filter the contents of the report, then select Run Report:
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Employee Type (Vagaro Payroll only): Select whether the employee is an Employee or Contractor.
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Payroll Type (Vagaro Payroll only): Select whether the payroll was a Regular Payroll or Off-Cycle Payroll.
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Payroll Frequency: Select a frequency to review your payroll for, and then the pay period to review.
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By Year: Choose the year in the Select Year list.
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By Quarter: Select a year in the Select Year and which quarter in the Payroll Duration list.
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By Payroll Period: Select the Payroll Period date range that employees were paid for.
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Business Location: The business that the employee was paid for working at.
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Sort By: Select the criteria to sort the report by.
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Optionally, at any time after running the report, select the Action
menu to perform the following additional tasks:
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Star or Remove Star: Add or remove a bookmark to this report in the Starred at the top of the → menu.
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Print: Print your report if your device is connected to a printer.
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Export PDF or Export Excel: Save the report to a PDF or Excel file.
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To run the Payroll History report:
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Go to
→ → . -
Optionally, at the top of the screen, set the filters for your report, then select Run Report.
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Employee Type (Vagaro Payroll only): Select whether the employee is an Employee or Contractor.
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Payroll Type (Vagaro Payroll only): Select whether the payroll was a Regular Payroll or Off-Cycle Payroll.
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Payroll Frequency: Select a frequency to review your payroll for, and then the pay period to review.
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By Year: Choose the year in the Select Year list.
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By Quarter: Select a year in the Select Year and which quarter in the Payroll Duration list.
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By Payroll Period: Select the Payroll Period date range that employees were paid for.
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Advanced Filters: Optionally, select any additional filters to further refine the report.
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Business Location: The business that the employee was paid for working at.
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Optionally, sort your employees' payroll information by selecting the column headers at the top of the report.
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At the bottom of the screen, you can select:
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Print: Get a hard copy of the report.
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Export: Save the report to an Excel or PDF file (web version only).
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To delete and rerun a payroll:
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Select Delete beside Get Report.
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Select Delete in the confirmation popup.
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Filter and run the Payroll report again.
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Deleting or rerunning a payroll that has been closed and marked as "Paid" is performed in the Payroll History screen, and then rerun the Payroll report.
Payrolls that have been closed and marked as "Paid" can be deleted or rerun if they need to be undone or corrected.
Note
If you are using Vagaro Payroll, submitted payrolls can be cancelled the same day by 4 PM PST. After this cut-off time, contact Vagaro Support, and provide the employee name(s) and payroll amounts to reverse.
If you are using our legacy Gusto integration, contact Gusto Support for assistance.
To delete a payroll that has been marked as "Paid":
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Go to
→ → → . -
In the Filters list, select the following options, then select Get Report:
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Payroll Frequency: Select By Payroll Period.
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Payroll Period: Select the payroll to delete.
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After the report has been generated, select the Filters
button at the top of the screen. A Delete button is displayed below the Payroll Period list.
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Select Delete.
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In the confirmation popup, select Delete.
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To rerun the payroll for the payroll period, go back to the Payroll report.
To delete a payroll that has been marked as "Paid":
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Go to
→ → . -
In the Filters list, select the following options, then select Get Report
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Payroll Frequency: Select By Payroll Period.
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Payroll Period: Select the payroll to delete.
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After the report has been generated, a Delete button appears beside the Get Report button.
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Select Delete.
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In the confirmation popup, select Delete.
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To rerun the payroll for the payroll period, go back to the Payroll report.
This report shows a breakdown of each employee's paychecks for a selected payroll period, including commissions, tips, rent collected, taxes and other deductions, and reimbursements and benefits paid.
Businesses that have activated Vagaro Payroll will see multiple tabs at the top of the report to show what their company paid, the amounts that were taxed and debited from the employee's payroll, and a payroll receipt to confirm the total amount deducted from your business's bank account. Without Vagaro Payroll, businesses will see only the contents of the Employee Payroll tab without any tabs on the screen.
The Employee Payroll tab shows a breakdown of paychecks for employees who earned wages or a salary for a selected payroll frequency. The details include the regular and overtime pay rate and hours worked, total sales, commission amounts, rent collected, and regular and overtime wages.
The following information is shown for each employee:
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Employee: The first and last name of the employee.
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Hourly Rate: The rate that the employee is paid per hour worked.
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Hours Worked: The total number of hours that the employee worked during the payroll period.
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OT Hourly Rate: The rate that the employee was paid for working overtime hours.
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OT Hours Worked: The total number of overtime hours worked during the payroll period.
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Paid Time Off: PTO Hourly Rate and number of PTO Hours Worked.
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Service: The total amount of revenue the employee earned by selling services. When viewing this report by Payroll Period, if the amount is more than $0.00, select the link to view when commissions were earned.
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Classes: The total amount of revenue the employee earned by selling classes. When viewing this report by Payroll Period, if the amount is more than $0.00, select the link to view when commissions were earned.
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Product: The total amount of revenue the employee earned by selling products. When viewing this report by Payroll Period, if the amount is more than $0.00, select the link to view when commissions were earned.
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Service Tiered Revenue: The tiered commission amount earned for selling services. When viewing this report by Payroll Period, if the amount is more than $0.00, select the link to view when commissions were earned.
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Class Tiered Revenue: The tiered commission amount earned for selling classes. When viewing this report by Payroll Period, if the amount is more than $0.00, select the link to view when commissions were earned.
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Product Tiered Revenue: The tiered commission amount earned for selling products. When viewing this report by Payroll Period, if the amount is more than $0.00, select the link to view when commissions were earned.
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Commission by Service: The total amount of commissions earned for selling services. When viewing this report by Payroll Period, if the amount is more than $0.00, select the link to view when commissions were earned.
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Commission by Class: The total amount of commissions earned for selling classes. When viewing this report by Payroll Period, if the amount is more than $0.00, select the link to view when commissions were earned.
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Commission by Attendee: The total amount of commissions earned for the number of customers attending classes. When viewing this report by Payroll Period, if the amount is more than $0.00, select the link to view when commissions were earned.
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Commission by Product: The total amount of commissions earned for selling products. When viewing this report by Payroll Period, if the amount is more than $0.00, select the link to view when commissions were earned.
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Rent Collection: The amount collected from the employee to pay for rent.
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Commission Total: The total, combined amount of commissions earned for services, classes, attendees, and products.
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Hourly Pay: The total amount of regular wages. Calculated as Hourly Rate x Hours Worked.
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OT Pay: The total amount of overtime overtime wages. Calculated as OT Hourly Rate x OT Hours Worked.
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PTO Wages (Vagaro Payroll only): The amount of wages earned during paid time off. Calculated as PTO Hourly Rate x PTO Hours Worked.
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Tips(Vagaro Payroll only): The total amount of tips collected from customers. When viewing this report by Payroll Period, if the amount is more than $0.00, select the link to view when tips were earned.
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Reimbursements (Vagaro Payroll only): The total amount reimbursed to the employee.
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Additional Earnings: The extra amount earned in addition to their hourly wages or salary.
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Gross Pay Total: The total amount earned by the employee
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Deductions: The total amount deducted from the gross pay total for business costs.
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Employee Taxes: The total amount deducted for employee taxes from the gross pay total.
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Employee Benefits: The total amount deducted for employee benefits from the gross pay total.
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Payroll Due: The total amount paid to the employee for the pay period.
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Pay Method: If this line is listed, the employee was paid by direct deposit; select the link to view the employee's pay stub. If no pay method is listed, the employee was paid another way, and a pay stub will be available.
The following information is shown for each employee:
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Employee: The first and last name of the employee.
If you are using Vagaro Payroll, additional tags may also be displayed:
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: This employee was Not Onboarded to Vagaro Payroll yet and cannot be automatically paid.
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: This employee had $0 Pay during this payroll period.
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Pay Rate / Hours Worked: The rate that the employee is paid per hour worked, and the total number of hours worked during the payroll period.
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OT Hourly Rate / OT Hours Worked: The rate that the employee was paid for overtime work, and the total overtime hours worked during the pay period.
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Paid Time Off: PTO Hourly Rate and number of PTO Hours Worked.
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Services: The total amount of revenue the employee earned by selling services. When viewing this report by Payroll Period, if the amount is more than $0.00, select the link to view when commissions were earned.
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Classes: The total amount of revenue the employee earned by selling classes. When viewing this report by Payroll Period, if the amount is more than $0.00, select the link to view when commissions were earned.
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Products: The total amount of revenue the employee earned by selling products.
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Service Tiered Revenue: The tiered commission amount earned for selling services. When viewing this report by Payroll Period, if the amount is more than $0.00, select the link to view when commissions were earned.
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Class Tiered Revenue: The tiered commission amount earned for selling classes. When viewing this report by Payroll Period, if the amount is more than $0.00, select the link to view when commissions were earned.
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Product Tiered Revenue: The tiered commission amount earned for selling products. When viewing this report by Payroll Period, if the amount is more than $0.00, select the link to view when commissions were earned.
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Commission by Service: The total amount of commissions earned for selling services. When viewing this report by Payroll Period, if the amount is more than $0.00, select the link to view when commissions were earned.
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Commission by Class: The total amount of commissions earned for selling classes. When viewing this report by Payroll Period, if the amount is more than $0.00, select the link to view when commissions were earned.
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Commission by Attendee: The total amount of commissions earned for the number of customers attending classes. When viewing this report by Payroll Period, if the amount is more than $0.00, select the link to view when commissions were earned.
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Commission by Product: The total amount of commissions earned for selling products. When viewing this report by Payroll Period, if the amount is more than $0.00, select the link to view when commissions were earned.
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Rent Collection: The amount collected from the employee to pay for rent.
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Commission Total: The total, combined amount of commissions earned for services, classes, attendees, and products.
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Wages: The total amount of money earned during regular hours worked. Calculated as Pay Rate x Hours Worked.
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OT Wages: The total amount of money earned during overtime hours worked. Calculated as OT Hourly Rate x OT Hours Worked.
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PTO Wages (Vagaro Payroll only): The amount of wages earned during the employee's paid time off. Calculated as PTO Hourly Rate x PTO Hours Worked.
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Tips(Vagaro Payroll only): The total amount of tips collected from customers. When viewing this report by Payroll Period, if the amount is more than $0.00, select the link to view when tips were earned.
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Reimbursements (Vagaro Payroll only): The total amount reimbursed to the employee.
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Additional Earnings: The extra amount earned in addition to their hourly wages or salary.
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Gross Pay Total: The total amount earned by the employee
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Deductions: The total amount deducted from the gross pay total for business costs.
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Employee Taxes: The total amount deducted for employee taxes from the gross pay total.
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Employee Benefits: The total amount deducted for employee benefits from the gross pay total.
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Payroll Due: The total amount paid to the employee for the pay period.
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Pay Method: If this line is listed, the employee was paid by direct deposit; select the link to view the employee's pay stub. If no pay method is listed, the employee was paid another way, and a pay stub will be available.
The Company Pays tab shows a breakdown of the benefits and taxes that the company paid for each employee during the selected payroll frequency.
This tab and its information are only available with Vagaro Payroll.
The following information is shown for each employee:
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Employees: The first and last name of each employee that your business paid for.
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Gross Pay Total: The gross amount of money your business paid your employee.
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Payment Method: How each employee received payments from your business.
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Reimbursements: The amount your business reimbursed each employee.
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Company Taxes: The total amount of taxes your business paid for your employees.
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Company Benefits: The total amount of benefits your business paid for each employee.
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Subtotal: The subtotal of all amounts paid by the company for the employee.
The following information is shown for each employee:
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Employees: The first and last name of each employee that your business paid for.
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Gross Pay Total: The gross amount of money your business paid your employee.
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Payment Method: How each employee received payments from your business.
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Reimbursements: The amount your business reimbursed each employee.
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Company Taxes: The total amount of taxes your business paid for your employees.
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Company Benefits: The total amount of benefits your business paid for each employee.
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Subtotal: The subtotal of all amounts paid by the company for the employee.
The Taxed & Debited tab lists the taxes and services that were deducted from your employees' paychecks.
This tab and its information are only available with Vagaro Payroll.
On a phone, this tab contains two sections:
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Taxes: The top half of this screen lists the taxes that your employees and your business owe and are paid directly to their government agencies.
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Tax Description: The name of the tax that was paid during the pay period by your employees and/or your business. All taxes listed in this table depend on the state that your business is located in.
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By Your Employees: The total amount of taxes that were deducted from your employees' paychecks.
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By your Company: The total amount of taxes that were debited from your business's bank account.
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Debited by Gusto: The bottom half of this screen lists the amounts for each service you offer to your employees. Gusto debits these amounts from your business's bank account on your behalf to pay your employees and the government agencies they're owed to.
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Direct Deposit: The total amount that Gusto debited from your business' bank account.
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Reimbursement: The total amount of reimbursements that Gusto debited from your business' bank account.
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Garnishments: The total amount of garnishments that Gusto debited from your business' bank account.
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Taxes (Employee and Employers): The total amount of taxes paid by both employees and your business that were debited from your business's bank account.
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On the web, tablet, Pay Desk, or Paypro, this tab contains two tables:
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Taxes: This table lists the taxes that your employees and your business owe and paid directly to their government agencies.
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Tax Description: The name of the tax that was paid during the pay period by your employees and/or your business. All taxes listed in this table depend on the state that your business is located in.
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By Your Employees: The total amount of taxes that were deducted from your employees' paychecks.
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By your Company: The total amount of taxes that were debited from your business's bank account.
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Debited by Gusto: The bottom half of this screen lists the amounts for each service you offer to your employees. Gusto debits these amounts from your business's bank account on your behalf to pay your employees and the government agencies they're owed to.
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Direct Deposit: The total amount that Gusto debited from your business' bank account.
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Reimbursement: The total amount of reimbursements that Gusto debited from your business' bank account.
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Garnishments: The total amount of garnishments that Gusto debited from your business' bank account.
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Taxes (Employee and Employers): The total amount of taxes paid by both employees and your business that were debited from your business's bank account.
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The Payroll Receipt tab summarizes the total amount debited from your business's bank account for the selected pay frequency, when it was debited, for which pay period, when it was processed, and the bank account that was debited from.
This tab and its information are only available with Vagaro Payroll.
The information on this tab shows a summary of the amounts in the payroll submitted for the selected pay period.
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Gusto transaction number: A unique alphanumeric code, located in the top-right corner of the screen, that identifies this submitted payroll.
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Total: The total amount debited from your business's bank account to pay your employees.
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Pay Date: The date when your employees will receive their paychecks.
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Pay Period: The date range that your employees were paid to work.
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Processed On: The date when this payroll was submitted.
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Paid From: The bank account that the funds were debited from.
The information on this tab shows a summary of the amounts in the payroll submitted for the selected pay period.
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Gusto transaction number: A unique alphanumeric code, located in the top-right corner of the screen, that identifies this submitted payroll.
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Total: The total amount debited from your business's bank account to pay your employees.
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Pay Date: The date when your employees will receive their paycheck.
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Pay Period: The date range that your employees were paid to work.
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Processed On: The date when this payroll was submitted.
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Paid From: The bank account that the funds were debited from.
Comments
3 comments
Is there a way to print the employees payroll after processing it? I can print the report but it's so tiny, I could cut it into tiny strips, but they can't see the categories. I want to be able to show each staff their pay calculations. Or is there a way for them to view it on their own devices after it's processed?
Hi Carrie... there doesn't seem to be a way to do what you want. I might suggest, as a workaround, that you could run the payroll for individual employees without closing it out, print or create a PDF of each report for each employee and then run the entire payroll report in order to close and process. Probably not a great workaround if you have a lot of employees, but that's what I can think of. Consider adding this as a new feature request!
The Gusto integration works great if you are paying your employees as W2. I tried connecting it for contractors and it does not integrate, so I have to enter their pay amounts manually.
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