The Timecard feature allows you to clock in and clock out employees as well as stay on top of all employee work hours. It's also synced with the Payroll so timecard entries in Vagaro are also included in the Payroll Report.
In this article, we will go over:
Payroll Configuration
Remember, to use the Timecard feature, you have to first set up payroll. Click this link for more information: Payroll Configuration.
Once you set an hourly rate for at least one employee on the Payroll Configuration page, the time clock icon will appear at the top of the screen. You'll click this icon to scan and swipe time cards so that you can clock in and clock out employees.
Using the Timecard Feature
1. Click Settings at the top of the screen.
2. Click Employee Profiles on the left side of the screen.
3. Find the employee. Then, click Profile.
4. Click the Password & Security tab near the top of the employee's profile page.
5. Place your cursor inside of the Employee Card ID box. Then swipe or scan the employee's timecard. The ID will automatically display. Click here to learn how to purchase timecards from the Vagaro Online Store.
6. Click Save at the bottom of the screen.
7. Now that we've configured and saved the employee's timecard, we can clock them in and out. To get started, click the clock icon at the top of the screen.
8. Swipe or scan the card to clock in the employee.
Comments
41 comments
Why is a card required to use the time clock feature, If the person is already logged in, isn't that sufficient to allow them to clock in.... We don't have a scanner or card reader, but would like to use this feature..... aalternately, have them enter their password, rather than have another number assigned to them....
We need mobile time logging, asap.
#MobileClockIn Please support mobile check-in/out from your mobile phone app!
It really would be nice to be able to use this feature in a way other than the cards or going into time card manually. Although I pay commission in my salon, WA state labor and industries requires that I track employee hours, as you are given a rate to tax on time worked as opposed to income. So at this time I am going in and clocking all my employees in and out myself, in order to do my payroll properly, as it would also be quite costly for me to purchase cards and a reader just for this purpose as I will not be using a merchant account, and I have 2 employees. Truthfully most states must track hours anyway because there are minimum wage and overtime laws you must meet if the commission income does not exceed that amount. Can you even enter hourly of zero just to have it track hours if you did have cards?
I am a booth renter and need the ability to clock in and out without swiping. This will allow me to track my numbers easier. I would like that option
Why is a card required to use the time clock feature, If the person is already logged in, isn't that sufficient to allow them to clock in.... We don't have a scanner or card reader, but would like to use this feature..... alternately, have them enter their password, rather than have another number assigned to them....
Is it true to say that if we are planning to run Vagaro on iPad's only there will be no way to utilize time cards?
As it stands now Chip/PIN readers do not work with desktops, and timecards do not work with mobile.
Can you please add a function that will allow my employees to punch out and punch in for lunch?
Can we get a Mobile App clock-in feature yet? People have been asking for it for 10 years now, obviously it's a necessity. My salon only has an iPad in house in order to clock-in/clock-out with, which is our main source of using vagaro. I don't think an employee should be allowed to manually edit their time card, so that feature will not work as a suitable alternative. Vagaro tracks which devices we sign in to our account on, why not be able to choose desired device to make an "in house" device or save it as the only device allowed to clock-in/out on so employees wont have access to clock in on their phone when they're not in the facility.
Would it be a possibility to add a fingerprint reader instead of the cards? Employees just keep losing or damaging them.
It would also be very nice to have at least the choice to turn off the need for a card, and allow that trust level to be set by the owners.
Thank you for adding the feature to be able to enter time clock entries without the card!
Hey, i do not see a clock icon beside 'log out' on my calendar.
Blackpeony - That means in "Manage Business" --- "Reports" --- "Payroll" --- "Payroll Configuration" you have not entered in their hourly rate. Once you do that the icon will appear.
Hello Alison,
What you are saying in your post already exists. Your employees can clock in manually by going to Reports - Time Card assuming you give them access to the time card report. As for the appointment duration, you can change this by either clicking the edge of the appointment and dragging up or down or you can click on the appointment in the calendar, then select Edit. From there the appointment card will come up and you can change the service length to what you feel it should be.
Is it possible to use the time cards with an ipad camera instead of purchasing the vagaro card reader? I know it can scan product barcodes...
Lori - We purposely do not allow Time Cards to be used with any mobile device because people could just clock in / out from anywhere, including at home. By having it based on computers at the salon only, this is prevented. This restriction was specially added after multiple complaints from businesses who had employees clocking in / out from home and getting an extra 30 minutes or more per day added to their time card.
Hi! We have overtime set to start at 40hrs but payroll never adds it. Is this a glitch?
Inasmuch as I agree with: "..because people could just clock in / out from anywhere, including at home. By having it based on computers at the salon only, this is prevented..." I would like to see this as an option the account owner can turn on/off.
I have remote and mobile employees that i do need to track their time, and it would be a useful feature if that choice could be left up to the individual business owners instead of a default feature.
The only way I have this currently working is as Kerry suggested a couple of posts above to manually enter the times they want, however if i want to take take that route this also assumes (and forces) me to give users a "higher" permission level than they should have, thus allowing them to change pricing at checkout, or even manipulate anyone's clockin/outs.
I love your program and the continuing updates and customer service is very friendly but I'm littke frustrated that you have to have usb to clock in be out when all we use is the ipad not desktop or Laptop so thus feature is useless to me but would be very helpful tracking my hours on 2 employees. I agree I think it should be up to the salon to decide which method suites them. I was willing to buy the mobile swiper and cards if it worked. So is there another way to track hours do when you do a payroll report it will automatically do it
I'm in Canada. Just started using the trial. My current software gives me the choice of card reader or manual clocking in and out. We tried the card readers, it was a pain, they got lost and it caused confusion. Im disappointed that i dont have the choice to have my staff manually clock in and out. I really think a setting that only allows the owner to make changes to clock in and out would be a great idea. My question is will my canadian barcode scanner work with your clock in cards? Also is there any way to drag the time down on the guest without moving the whole service? Lets say your client walks in with more hair than you thought and you need a longer appointment. My current system allows me to extend the time without moving the time of the appointment by pointing the mouse at the end of appointment and dragging.
We require a card to be scanned in to prevent employees from clocking in/out from outside the business to pad their hours.
Are you saying that we also have to purchase a card reader from you? I would prefer to just click on "Clock In." My only employee is my 16 year old daughter so... she's just the shop admin.
Also, I use SQUARE for taking credit cards. Are you planning on adapting any time in the near future?
Thanks.
The reason we need the employe to swipe or scan a card is so that we know that they are physically at the business when the clock-in happened otherwise they can clock in from home. We cannot support square because square does not offer integration for other software to connect to their merchant account.
Carissa - That already exists if the employee is setup as hourly and you use the Vagaro clock-in & clock-out cards. They just clock out for lunch and then clock back in afterwards.
That's correct, the barcode scanner was not setup to work with people's driver's license. Every state has their own system for doing this, that's why we have clock-in / clock-out cards which will work with Vagaro.
I have to say as a business owner it is nice if an employee can clock in and out at their computer with the touch of a button. We also have a mobile service and the fact that they cant clock in and out leaves more of an error of wrote down times. ALSO Square is integrated with more than one software and this program needs to be updated. We are looking for new software now bc we cant do these simple two things.
Why can't you have the employee have the ability to clock in but not edit it without the scanner option. I've used this with other programs including Millennium and Spaware without issue.
Yeah it seems a little wild that there is no way for an employee to clock in from a phone or ipad. Seems like a money grab for the paydesk/scanner. Plus, its more enviromentally friendly to not make a bunch of platic waste for a temporary item.
I just received my card reader in the mail last week (second one Ive received) and this one isnt reading the employee cards. Please help me with this. Its not a Vagaro Reader that you sent me. Its says IDtech?? It only reads about half of my customers cards as well. I am pretty unhappy with the card readers so far.
I have a barcode scanner (not a credit card scanner). I read somewhere that instead of using Vagaro Clock in cards, that employees can scan their drivers license. This seems to work with my barcode scanner, as it inputs a serial number in the employee profile, but does not work when trying to clock in. Am I wrong in assuming this should work?
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