The Payroll History report shows you all the payroll periods you've submitted and closed out in the past. You can sort the report by year, by quarter (three months), or by your chosen payroll frequency.
Note
You must close out your payroll and mark it paid before seeing it in your payroll history. Click here to learn more.
Reporting of Payroll Frequencies:
When running a Payroll Report for one year, any payroll frequencies that ended in that year will be included in the report. For example, A payroll period from Dec. 27, 2022, to Jan. 3, 2023, will be included in the 2023 report, not 2022.
What's in this Article?
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Prerequisites (next)
This feature is available for all Vagaro businesses
However, Gusto integration is recommended if you want to send your employees direct deposits. See This Feature Works Best With Gusto for more information.
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Navigate to → → .
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Tap the
icon in the top-right corner. -
Tap the Payroll Period field and select one of the following options:
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Filter By Year
Then, tap the Select Year field and select the year you want to review.
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Filter By Quarter
Then, tap the Select Year and Payroll Duration fields and select the year and quarter you want to review.
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Filter by Payroll Frequency
Then, tap the Payroll Duration field and select the payroll period you want to review.
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Tap the Sort By field to sort the report by Business Costs, Hourly Pay, Commission, and more.
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Tap Run Report.
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Navigate to → → .
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Under Payroll Period, select the period you want to see.
You can filter the report By Year, By Quarter, or Payroll Frequency, the same as the frequency set in your Payroll Configuration.
Click here to learn more: Payroll Configuration.
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For Payroll Frequency, use the drop-down menu for Payroll Duration to select a pay period for the report.
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Use the Select Year drop-down menu for By Year to choose what year's payroll to report on.
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For By Quarter, first use Select Year, then Payroll Duration to select which quarter to include in the report.
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Click Run Report.
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Navigate to → → .
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Tap the
icon in the top-right corner. -
Tap the Payroll Period field and select one of the following options:
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Filter By Year
Then, tap the Select Year field and select the year you want to review.
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Filter By Quarter
Then, tap the Select Year and Payroll Duration fields and select the year and quarter you want to review.
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Filter by Payroll Frequency
Then, tap the Payroll Duration field and select the payroll period you want to review.
Note
When filtering by Payroll Frequency, you can view multiple businesses' payroll history only if Payroll was originally finalized between those two locations. If Payroll was closed for multiple locations, the payroll date will be followed by the two locations. Example: Fri, Apr 13, 2023 - Thu, Apr 20, 2023, @(Business One), (Business Two).
See here to learn more about running payroll for multiple locations.
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Tap the Business Location field, select the locations you want to review, and then tap Apply.
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Tap the Sort By field to sort the report by Business Costs, Hourly Pay, Commission, and more.
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Tap Run Report.
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Navigate to → → .
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Under Payroll Period, select the period you want to see.
You can filter the report By Year, By Quarter, or Payroll Frequency, the same as the frequency set in your Payroll Configuration.
Click here to learn more: Payroll Configuration.
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For Payroll Frequency, use the drop-down menu for Payroll Duration to select a pay period for the report.
Note
When filtering by Payroll Frequency, you can view multiple businesses' payroll history only if Payroll was originally finalized between those two locations. If Payroll was closed for multiple locations, the payroll date will be followed by the two locations. Example: Fri, Apr 13, 2023 - Thu, Apr 20, 2023 @(Business One), (Business Two).
See here to learn more about running payroll for multiple locations.
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Use the Select Year drop-down menu for By Year to choose what year's payroll to report on.
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For By Quarter, first use Select Year, then Payroll Duration to select which quarter to include in the report.
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Expand the Advanced Filters and Business Location drop-down menus, then select the businesses you want to review.
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Click Run Report.
Eliminate your bookkeeping and payroll issues and spend less time on money management, time card calculations, and processing employee pay with Vagaro's integration with Gusto!
You can also do the following with this powerful feature:
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Get real-time payroll reports
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Centralize and track payments, invoices, employee hours, and payroll
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Boost productivity by freeing up valuable time
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Automate key administrative functions in bookkeeping and payroll
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Avoid costly manual errors with automation
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Seamlessly sync hours and earnings
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Ease the employee onboarding process with Gusto's streamlined onboarding platform
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Take advantage of flexible payroll options
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Sync any type of pay structure
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Automatically calculate and deduct tax withholding
See here to learn how to activate Gusto Integration.
Note
Gusto and Vagaro's integration is free but requires a Gusto subscription. However, Vagaro does offer a three-month free trial if you sign up for Gusto with Vagaro.
Comments
6 comments
Is vagaro eventually going to have a full payroll meaning taking taxes out and paying them thru the app?
Hello Jacqueline,
I don't foresee us becoming a full payroll accounting software. That isn't to say things can't change by business demand/request in the future, but I haven't heard about this being on our programming road map.
Can you view payroll from a mobile device ?
Ray: No, you can't view Payroll from a mobile device. Reporting is limited on mobile.
Is there a way to print the employees payroll after processing it? I can print the report but it's so tiny, I could cut it into tiny strips, but they can't see the categories. I want to be able to show each staff their pay calculations. Or is there a way for them to view it on their own devices after it's processed?
Hi Carrie... there doesn't seem to be a way to do what you want. I might suggest, as a workaround, that you could run the payroll for individual employees without closing it out, print or create a PDF of each report for each employee and then run the entire payroll report in order to close and process. Probably not a great workaround if you have a lot of employees, but that's what I can think of. Consider adding this as a new feature request!
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