When you close out your payroll, you mark it as Paid. This action finalizes payroll for reporting purposes only. This article also covers how to close out payroll using Gusto Integration.
Things to keep in mind while reading this article
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Set up your Payroll Configuration before running your payroll. Nothing will display if your payroll has not been configured for your employees.
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If all employees are not included in the report, the Payroll Paid button will not appear, and you won't be able to close out the pay for that period.
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The Payroll report is a live report and will recalculate hourly rates, commissions, and frequency based on your Payroll Configuration.
Prerequisites: This feature is available for all Vagaro businesses. In the US, Vagaro Payroll is recommended if you want to pay your employees by direct deposit and withhold their income taxes.
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Go to → → → .
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Select the
icon in the top-right corner, select the Payroll Closing Date using the
icons, and then select the Service Provider(s) you want to review.
If you do not select a Service Provider, all employees will be displayed.
Note
Expand advanced filters to Include Past Employees and run payroll for multiple locations.
See here to learn more about multi-location payroll.
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Select the Sort By field to sort the report by Business Costs, Hourly Pay, Commission, and more.
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Select Run Report.
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The Payroll Due row, located at the bottom of an employee's card, shows the total amount owed to the employee. The Payroll Due total does not include income tax deductions.
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Once you have paid all your employees the Payroll Due, select the
Note
Once saved, you cannot close out the payroll period again without deleting the saved report in Payroll History. See this article to learn more.
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Go to → → .
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Select the Payroll Closing Date using the
icons, then select the Service Provider(s) you want to review.
If you do not select a Service Provider, all employees will be displayed.
Note
Expand advanced filters to Include Past Employees and run payroll for multiple locations.
See here to learn more about multi-location payroll.
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Select Run Report.
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The final column, Payroll Due, displays the amount you owe each employee. The Payroll Due total does not include income tax deductions.
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Once you have paid all your employees the Payroll Due, select Payroll Paid. This will save the Payroll Period in the Payroll History report.
Note
Once saved, you cannot close out the payroll period again without deleting the saved report in Payroll History. See this article to learn more.
Important
Gusto integration is only available to US customers.
For more information on running payroll with Gusto, see here.
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After running the Payroll report, select Run Payroll with Gusto
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On the popup, select an option:
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Sync and I'll Finish Later: Sync your payroll data to Gusto and complete your payroll later (in the next step) by logging into Gusto.
This option syncs your payroll data to Gusto but doesn't complete it. You will still need to log into Gusto to complete the payroll and pay your Employees.
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Complete in Gusto: Go to Gusto now to finalize and and submit your payroll.
This option finalizes the payroll in Gusto. Choose Complete in Gusto if you are ready to finalize your payroll and pay your employees.
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Finalize your payroll in Gusto.
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Select the payroll period to review, then select Run Payroll.
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For each employee, verify that their hours, commission earnings, and payment types are correct, then select Continue.
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Enter each employee's Time Off or Sick Time used during this pay period, and then select Continue.
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Verify that all totals are correct, then select Submit Payroll.
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After running the Payroll Report, select Run Payroll with Gusto
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On the pop-up box that displays, you have two options:
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Sync and I'll Finish Later
This option syncs your payroll data to Gusto but doesn't complete it. You will still need to log into Gusto to complete the payroll and pay your Employees.
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Complete in Gusto
This option finalizes the payroll in Gusto. Choose Complete in Gusto if you are ready to finalize your payroll and pay your employees.
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You are redirected to your Gusto Dashboard to finalize your payroll. Expand Payroll, then select Run payroll from the sidebar menu.
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Select the payroll period that you want to review, then select Run Payroll.
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Verify that your employees' hours, commission earnings, and payment types are correct. Select the employees you want to run payroll for, then select Continue
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Enter Time Off or Sick Time used during this Pay Period, then select Continue.
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Review the payroll before finalizing: Verify that all totals are correct, and select Submit Payroll.
Eliminate your bookkeeping and payroll issues and spend less time on money management, time card calculations, and processing employee pay with Vagaro's integration with Gusto.
You can also do the following with this powerful feature:
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Get real-time payroll reports
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Centralize and track payments, invoices, employee hours, and payroll
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Boost productivity by freeing up valuable time
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Automate key administrative functions in bookkeeping and payroll
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Avoid costly manual errors with automation
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Seamlessly sync hours and earnings
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Ease the employee onboarding process with Gusto's streamlined onboarding platform
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Take advantage of flexible payroll options
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Sync any type of pay structure
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Automatically calculate and deduct tax withholding
See here to learn how to activate Gusto Integration.
Note
Gusto and Vagaro's integration is free but requires a Gusto subscription. However, Vagaro does offer a three-month free trial if you sign up for Gusto with Vagaro.
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