The Deposits report is used to show a breakdown of all the credit card transactions deposited to your merchant account. You can see the gross sales, the total fees deducted, the total refunds and chargebacks, and the net profit you earned during a specific date range.
Important
Refer to our Batch Time Schedule for information on when you'll receive your deposits.
Prerequisites: This feature requires Credit Card Processing.
Running the Deposits report displays a summary of all deposits within the specified date range, along with a more detailed view of each deposit day.
The report summary shows the total sales, deductions, and the net deposit sent to your bank account.
Scrolling past the summary, a card for each deposit will list the details of the individual deposits made during the selected date range. Selecting a card will list the details of all the credit card transactions processed for that deposit.
To run the Deposits report:
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Go to → → → .
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Enter a date range and filters for your report, then select Run Deposit Report:
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Date Range: The date range of data for this report.
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Merchant: The Merchant Account to be reported on.
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Payment Type: Filter deposits that contain a specific payment type, such as ACH, Credit Card, and Vagaro Pay Later.
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Optionally, select the Action
menu in the top-right corner and choose an option:
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Star or Remove Star: Add or remove a bookmark to this report in the Starred at the top of the → menu.
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Print Summary: Print a summary of the Deposits report that displays each deposit to your account and includes information like the net deposit, any processing fees deducted, and so on.
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Print Each Transaction: Print a detailed report on each transaction, including the date of the transaction, when it was deposited, the net amount deposited from the transaction, any processing fees deducted, and so on.
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Export Summary - PDF: Export a summary of the Deposits report as a PDF that displays each deposit to your account and includes information like the net deposit, any processing fees deducted, and so on.
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Export Each Transaction - PDF: Export a detailed report on each transaction as a PDF, including the date of the transaction, when it was deposited, the net amount deposited from the transaction, any processing fees deducted, and so on.
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Optionally, you can select a deposit day to view each transaction batched into that deposit.
You can then view information such as when each transaction was processed and any associated fees.
Tip
To download and save the details of this deposit, select the Action
Running the Deposits report displays a summary of all deposits within the specified date range, along with a more detailed view of each deposit day.
The report summary shows the total sales, deductions, and the net deposit sent to your bank account.
Below the summary is a table listing the details of the individual deposits made during the selected date range. Selecting a row will list the details of all the credit card transactions processed for that deposit.
To run the Deposits report:
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Go to → → .
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The Filters popup will appear. Set the filters and date range, then select Run Report.
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Date Range: Select the start and end dates of the report, then select Submit.
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Merchant: The Merchant Account to be reported on.
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Payment Type: Filter deposits that contain a specific payment type, such as ACH, Credit Card, and Vagaro Pay Later.
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Optionally, sort the appointments by selecting the column headers at the top of the report.
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In the top-right corner of the report, choose print or export your report:
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Select Print
, then choose whether to Print Summary or Print Each Transaction.
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Select Export
, choose to export as PDF or Excel, and then choose to export the Deposits report summary or each transaction.
Note
When printing or exporting, you have the option to export the Deposit report summary or each transaction.
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Summary: The summary of the Deposits report displays each deposit to your account and includes information like the net deposit, any processing fees deducted, and so on.
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Each Transaction: A detailed report on each transaction, including the date of the transaction, when it was deposited, the net amount deposited from the transaction, any processing fees deducted, and so on.
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To view a list of all the credit card transactions for a specific deposit transaction, select the deposit's row.
In the Deposit Transaction report, you can also:
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Sort the transactions by selecting the column headers.
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Export
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Generating this report allows you to view up to three levels of detail about the funds deposited to a merchant's bank account.
Above the list of deposits, a summary of all transaction details for the selected date range is provided.
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On the Phone
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On the Web, Tablet, Pay Desk, and PayPro
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Gross Sales: The total amount of sales before fees are deducted.
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Fees: The total amount of credit card fees that were deducted from the transactions, based on the merchant plan you selected when signing up for credit card processing.
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Refunds: The total amount of refunds you've processed.
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Chargebacks: The total amount of chargebacks from customer disputes.
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Net Deposit: The total amount that was deposited into your bank account, calculated as gross sales, minus fees, refunds, and chargebacks. This amount will be the same as what you'll see on your bank statement.
The deposit summary shows the totals for each deposit by transaction type for each date.
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On the Phone
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On the Web, Tablet, Pay Desk, and PayPro
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Date: The day when the transaction was deposited into the merchant's bank account.
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Swiped and Typed: The total amount from swiped and typed card transactions.
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# of Swiped and # of Typed: The number of swiped and typed card transactions.
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ACH and # of ACH (US only): The total amount and number of rent collection payments made.
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Vagaro Pay Later and # Of Pay Later (US only): The total amount and number of Vagaro Pay Later transactions made.
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Total: the total revenue from all transactions.
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Type Fee and Swiped Fee: The total amount of fees charged for swiped and typed transactions for each transaction, excluding fees for individual transactions, like the 19¢ per transaction fee for Large Merchants.
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ACH Fee and Pay Later Fee (US only): The total amount of fees taken for rent collection and Vagaro Pay Later.
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Transaction Fee: The total amount of fees charged per transaction, based on the base rate. For example, in the US, 15¢ is charged per transaction for Large Merchant accounts.
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Total Fees: The total amount of all fees that were deducted from this deposit.
Monthly Fee (US only): The monthly $10 fee for the Large Merchant plan
FANF Fee (US only): The Fixed Acquirer Network Fee that VISA charges its merchants, depending on the size of the account holder or the type of transaction made. Vagaro waives this fee for Small Merchant accounts.
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Refunds and # Of Refunds: The total amount and number of refunds.
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Chargebacks and # Of Chargebacks: The total amount and number of chargebacks.
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Net Deposit: The amount deposited into the merchant's bank account.
Selecting a deposit transaction shows a list of credit card transactions batched in that deposit or any Instant Payouts you initiated.
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On the Phone
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On the Web, Tablet, Pay Desk, and PayPro
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Transaction Date: Date when the credit card was used.
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Deposit Date: Date when the charged amount was deposited into the merchant's bank account.
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Tran Num: Transaction number of the deposit.
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Tran Type: Whether the credit card transaction was charged (+CC) or refunded (-CC Refund) and any Instant Payouts (-Instant Payout).
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Swiped/Typed: Whether the card was swiped (S) or the card number was manually typed in (T).
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Name: The name of the customer and/or credit card type used.
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Last 4 of Acct.: The last four numbers of the customer's credit card.
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Gross: The total amount charged to the credit card.
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Disc Fee: Credit card processing fee charged to the merchant.
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Per Tran: Transaction fee charged to the merchant.
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Refund: The amount refunded back to the customer's credit card.
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Fee: The total amount of fees (Disc Fee and Per Tran) charged to the merchant.
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Net Amount: The total amount collected from the transaction, minus fees.
You can view your available funds from your Merchant Account, Deposit Report, and Notification Panel . The balance shown includes all transactions made throughout the day, as well as any rent collection payments, after deducting merchant processing fees, Vagaro Capital payments, and customer refunds. Vagaro Pay Later transactions will not appear in your balance and will be deposited separately.
The Deposit Balance shown in your account includes funds that have been processed and are ready for transfer. It will be set to zero at the batch time (3 PM PST or 12 AM PST), meaning that your funds have been processed and are on the way! There is also a two-hour processing delay for new credit card transactions. For example, if your balance shows $2,000 at 2:00 PM and you process another $100 at 2:30 PM, that $100 won’t appear in your balance until around 4:30 PM. Only funds shown in your balance can be deposited instantly.
To see available funds:
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Go to your Merchant Account settings:
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On the Vagaro Pro App: Go to → .
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On the Web Version: In the top-right corner, select your profile icon, then select Merchant Accounts.
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Optionally, if the business has multiple Merchant Accounts, you can change the selected account in the Merchant Account list.
Your Deposit Balance appears. You can also see your next Scheduled Deposit day or select the Info chip to see all transactions included in your balance.
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