You can create three types of merchant accounts in Vagaro: business, employee, and retail. It's essential to assign the correct merchant account to the appropriate employee to ensure that the funds are deposited into the correct bank account.
Similar to your shared business merchant account, credit card transactions processed by an employee with their own merchant account will be deposited into the bank account associated with their merchant account. You can also review their deposit history from the Deposit Report or their transactions from the Transaction List.
Prerequisites: This feature requires Credit Card Processing.
Both commission-based and paid employees do not need their own merchant account, but self-employed or booth renter employees are encouraged to sign up on their own.
Important
Employees must sign in to their Vagaro account (not the business owner's) to apply. If you sign up for credit card processing while logged in as the business owner, the application will be submitted under the business owner.
To begin your application:
-
Go to Credit Card Processing:
-
Phone: Select More
→ → .
-
Computer, Tablet, Pay Desk, or PayPro: Select Settings
→ .
-
-
Select Get Started.
-
Choose your Vagaro hardware and then select Continue, or select I'll Do This Later to skip this step.
-
Sign up for a new merchant account.
Once they've created their own merchant account, you'll need to assign their merchant account to their profile.
To assign a merchant account to an employee:
-
Go to Credit Card Processing:
-
Phone: Select More
-
Computer, Tablet, Pay Desk, or PayPro: Select Settings
-
-
Scroll down to Account Type and select Employee Account.
-
Find the employee you want to modify, select the Merchant Account list, and then select the merchant account you want to assign.
-
Select Save to apply changes.
Comments
10 comments
If an employee is checking out a service (goes to them) and in house product (goes to me, the salon owner) does it break it down or how does that work to make sure its going into the right account?
Hi Lauren, if you have a Retail Merchant Account, then all product sales will go to that account. This is done automatically through the Vagaro system.
Thanks, Jamie
Can all separate self employed members of staff have their own designated merchant accounts for deposits?
Hi Alexandra,
Yes, as long as they have their own Employee Profile at your business, they can create a merchant account for themselves.
Thanks,
Jamie
Under merchant services there’s an employee accounts options and instead of each contractor have their own merchant accounts there’s an option that says business owner-service. Does this mean they get paid for the service like I do instead of waiting for a paycheck? Thanks!
Hi Krystal,
Yes! If an employee/contractor has their own merchant account and is assigned through the steps above, they'll get paid for any payments they accept via credit card. That money will be sent to their bank account, just like you. Depending on how your business is set up, they may still require their paychecks/commission for cash/gift card payments, but everything paid with a credit card will go to their account.
Thanks, Jamie
With an employee having their own merchant account, can they still use the business' paydesk and emv reader, or do they have to use their own? Thanks!
Hi Edna, yes! The employee can use the business's EMV Reader or Pay Desk. Any transactions they make with that device will go to their merchant account! Just make sure that they're logged into their account or you select the employee at checkout so they get credit
https://support.vagaro.com/hc/en-us/articles/25142056487195
Thanks, Jamie
If we have ( at one time commission stylist who have transitioned) booth renters that want to keep the calendar but add their merchant account through Vagaro if I set a retail acct will the customer have to pay twice or will the customer pay once and the retail will go into a retail account and then the booth renters gets the portion for their services?
Hi Julie, as long as they have their own merchant account, funds from services will go into their bank account, and any funds from retail sales will go to your retail account. Even if a product and service are checked out at the same time.
Thanks,
Jamie
Please sign in to leave a comment.