Adding cleanup time at the end of classes gives your instructors time to clean up and prepare for their next one. From the customer's perspective, cleanup time does not affect the length of their class or sessions in a workshop; they will only see the full time each class will take. Cleanup time can also be adjusted when registering in-house and on the Calendar after registration. Unless time is set aside for cleanup in the Service/Class Menu screen, you cannot add or modify it when a class or workshop has been added to an instructor's calendar.
Classes with cleanup time are shown on the Calendar with a darkened bar at the bottom of the appointment block. Selecting the class on the calendar will also list that it includes cleanup time at the end. Your customers' calendar and classes in the Vagaro customer app or their third-party calendar apps do not display information about cleanup time.
To see and compare how much time has been used in total for Cleanup Time, run the Booking Percentage report.
Prerequisites: This feature is available for all Vagaro businesses. At least one class and/or workshop must already be created in your Service/Class Menu.
Cleanup time is added to the end of a class when you create or edit one in the Service/Class Menu screen. Whenever that class or workshop is added to an employee's calendar, the cleanup time will be added to the end of the session by default. The allotted time for an individual class can be updated or removed later on the instructor's calendar.
To add cleanup time after a class or workshop:
To add or change cleanup time after a class:
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Go to
→ → . -
Select the Classes tab.
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Select the class or workshop to be modified.
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Scroll down to the Cleanup Time setting and toggle it on.
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Enter the amount of time, or adjust the amount in five-minute increments, up to 120 minutes, using the ̶ and + buttons.
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Update any other details of the class if needed, then select Save.
An individual class's cleanup time can be modified by editing it on the Calendar. For example, an instructor may want to give extra time for attendees to get changed at the end of a workout, or an instructor doesn't need as much time to get ready for their next session. Changing a class's cleanup time will not affect the default cleanup time for your other classes or sessions your other customers' purchased workshops.
Note
Cleanup time cannot be edited on the Calendar if the class or workshop does not have the Cleanup Time setting enabled it in the Service/Class Menu.
To edit cleanup time for a class session from the Calendar:
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On the instructor's Calendar, select the class to edit, then select Edit.
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If the class is a workshop or recurring class, select whether to Edit This Occurrence or Edit the Series.
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Scroll down to Cleanup Time.
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In the Class Duration popup, select Cleanup Time.
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Using the spinners, select the duration of the cleanup time, up to 120 minutes, then select Done.
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Select Apply.
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Update any other details of the class if needed, then select Save.
When you edit a class that has cleanup time included, you'll see that the Duration also includes cleanup time. If Notified Attendee is selected, registered attendees will not be notified that this detail was updated.
To edit cleanup time for a class or class session from the Calendar:
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On the instructor's Calendar, select the class to edit, then select Edit.
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If the class is a workshop or recurring class, select whether to Edit This Occurrence or Edit the Series, then select Edit Class.
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In the Book Class Session popup, select Duration.
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In the Class Duration popup, enter the amount of time, or adjust the amount in five-minute increments, up to 120 minutes, using the ̶ and + buttons.
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Update any other details of the class if needed, then select Save.
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