This task is required only if you are migrating your payroll mid-year from another payroll software to make sure tax filings are correct. You will need to enter the latest paystub information for every current and dismissed employee you will pay via direct deposit to run your payroll successfully. You can choose to enter paystubs for every month or quarterly.
If there are any employees who are missing paystub information, you will be notified in the Notification panel and at the top of the Payroll Report screen that says, "To run payroll, you must provide previous paystub details for your current and dismissed employees." If you have those employees' paystub information, you can enter the information right away, or you can exclude them from the current payroll and issue them a check instead.
Prerequisites: This feature requires Vagaro Payroll and is available only to businesses in the US.
To enter your employees' paystub information:
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On the web, tablet, or Pay Desk, go to → → .
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In the Notification
panel, find the Add Employee Paystub message, and then select Get Started.
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At the top of the Payroll Configuration screen, select Upload Previous Paystub in the yellow message.
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In the External Payroll popup, select Add external payroll.
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Enter the following information for each quarter of the year (January to March, April to June, July to September, October to December).
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Check date: The date when the paycheck was issued.
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Payment period start: The first day of the pay period.
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Payment period end: The last day of the pay period.
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Select Save & Continue.
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In the list of added pay periods, select Edit in the row of the pay period to update:
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Enter paystub information for each employee in the list:
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Select Start at the end of the row of the first employee, and then provide the following paystub information:
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Regular Wage: The amount that the employee earned that period.
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Regular Hours Worked: The number of hours that the employee worked.
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Bonus: Additional amount that the employer paid on top of the employee's regular wage.
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Cash Tips: Additional amount that customers paid the employee for services performed.
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Commission: A portion of the cost of a service paid to the employee for performing a service.
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Paycheck Tips: Additional amount shared with the employee from all customer tips to the business.
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Select Calculate taxes.
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Select Save changes.
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Select Back to list.
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Repeat this step for all other employees listed for this payroll period.
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Select Back.
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Repeat steps 6 to 8 for the remaining pay periods.
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Select Confirm tax liability, and then enter your business's Unpaid tax liabilities, then select Save & continue. This information is needed for Vagaro Payroll to pay the correct amounts for your outstanding tax liabilities. The state information you need to provide will vary based on your business's state.
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Select the X in the top-right corner of the popup to close it.
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