Terminations are created when an employee is scheduled to leave the company. Employees who take an extended leave cannot be suspended from your payroll, so you can either skip or exclude them for each payroll they're away, or you can remove them and then rehire them again when they return.
If or when you rehire an employee, they will not have to onboard again or re-sign any forms.
There are two ways you can give an employee their final paycheck when you dismiss them:
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Dismissal payroll: Pay the terminated employee immediately in an off-cycle payroll. The paycheck is calculated based on pay period and your payroll settings.
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Regular payroll: Pay the terminated employee on the next pay period during regular payroll.
Tip
After you remove an employee from your payroll, you can reduce your number of Vagaro licenses by deleting their Employee Profile.
Prerequisites: This feature requires Vagaro Payroll and is available only to businesses in the US on the web, tablet, Pay Desk, and PayPro.
To pay a terminated employee in a dismissal payroll:
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Go to → → .
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Scroll down the screen to the Payroll tab.
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On the Payroll tab, select the Action
button in the row of the employee to remove, select Terminate Employee.
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In the How Will They Receive Their Final Paycheck? popup, select Dismissal Payroll, select their Last Day of Employment, then select Next.
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In the Payroll screen, review the employee's final paycheck and optionally perform these tasks:
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To update their payment method, additional earnings, reimbursements, or commissions, select Edit Payroll.
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Select the Employee Pays, Company Pays, and Taxed & Debited tabs to verify that the correct amounts are being debited.
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At the top-right corner of the screen, select:
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Print
: Get a hard copy of the dismissal payroll report.
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Export
: Save the payroll report to an Excel or PDF file (web version only).
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-
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Select Submit to finalize payroll for the employee.
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Confirm the final paycheck:
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If you're paying the employee by direct deposit, in the Final Paycheck Confirmation, select OK.
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If you're paying the employee by check, review the employee's final paycheck details, then select Finalize Employee Termination. The employee's final paystub is automatically downloaded to your device.
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Select whether to Delete Calendar for the employee, then select Confirm.
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Yes, Delete Calendar: Transfer the employee's future appointments to another service provider. Also select whether to Delete and Re-Assign Employee Calendar or just Delete Calendar. The changes to the calendars will not take effect until after the employee's last day of employment.
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No, Don't Delete Calendar: The employee's calendar and appointments will remain as is, but there will be no service provider to perform future appointments.
The employee's name is marked in your payroll as "Terminated."
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Select Save to update the list of employees on your payroll.
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Optionally, to reduce your number of Vagaro licenses, you can delete the employee's Employee Profile.
To pay a terminated employee when you run your next payroll:
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Go to → → .
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Scroll down the screen to the Payroll tab.
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On the Payroll tab, select the Action
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In the How Will They Receive Their Final Paycheck? popup, select Regular payroll, select their Last Day of Employment, then select Submit.
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Select whether to Delete Calendar for the employee, then select Confirm.
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Yes, Delete Calendar: Transfer the employee's future appointments to another service provider. Also select whether to Delete and Re-Assign Employee Calendar or just Delete Calendar. The changes to the calendars will not take effect until after the employee's last day of employment.
-
No, Don't Delete Calendar: The employee's calendar and appointments will remain as is, but there will be no service provider to perform future appointments.
The employee's name is marked in your payroll as "Terminated."
-
-
Select Save to update the list of employees on your payroll.
-
Optionally, to reduce your number of Vagaro licenses, you can delete the employee's Employee Profile.
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