Each year, Vagaro generates a 1099-K form to summarize your reportable earnings for IRS filing purposes. You can view and download your tax forms from your Merchant Account settings. For any questions or modifications needed for your 1099, contact Vagaro Support.
On January 5, 2025, some Vagaro merchants can download two separate 1099 forms labeled "2024 A" and "2024 B." Tax forms are split up this year because of Vagaro's recent changes to Credit Card Processing. Both forms are required for accurate tax filing with the IRS and will represent your total earnings for the 2024 tax year. If you only see one 1099-K form for 2024, then this form will cover all transactions processed during 2024.
For current IRS regulations, see https://www.irs.gov/businesses/understanding-your-form-1099-k.
Note
If you have sent or received rent payments through the Rent Collection feature, you'll also receive a separate 1099-MISC form from Vagaro.
Prerequisites: This feature is available only in the US and requires Credit Card Processing.
To view your tax form:
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Go to your Merchant Account settings:
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On the Vagaro Pro App: Go to → .
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On the Web Version: In the top-right corner, select your profile icon, then select Merchant Accounts.
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Expand the Merchant list, then select the merchant account to be viewed.
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Select the 1099 tab. A popup will display to verify your information.
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Verify your merchant account by entering the Social Security Number and Driver's License you entered when you first created your account.
Note
If the identity verification fails, you'll need to contact support to resolve it.
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Select the year you want to review to view a PDF file of your 1099 tax form.
If you no longer work for a Vagaro business and need your 1099, you can:
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Contact the business owner and ask that they get the form from their account for you.
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Contact Vagaro Support.
Important
Because tax and 1099 issues may be sensitive, we recommend contacting us by phone.
Yes. The employee can log in to their Vagaro account to download their individual 1099 forms tax forms. See the steps above to learn more.
If you need to correct your 1099 tax form, you will need to fill out a W-9 form with your updated information. Any corrections to your 1099-K can only be made for mismatches in Legal Business Name and Tax Identification Number (TIN).
Important
Refer to the B Notice you received for information on the correction deadline. Unless your business has a B1 notice on your merchant account, we can no longer accept Form W-9 for the current tax year after June 30 to update your Form 1099. For corrections to 1099s for the current and prior tax years, you will need to consult with a tax specialist for guidance.
To update your 1099-K:
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Fill out the form with the correct information.
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Include your Merchant ID at the top of the form (MID # XXXXXX). You can find your Merchant ID in your Merchant Account.
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Make sure you sign and date the form.
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Email the form to support@vagaro.com with the subject "1099-K Correction."
If you have an Employer Identification Number (EIN) and don't know your official business name registered with the IRS, call the IRS directly at the number below, give them your EIN, and tell them you need the official spelling of your business name registered so you can fill out your W-9 form for merchant services.
To contact the IRS to get your business's name you registered:
If you closed your business, you don't have to reactivate Vagaro to get your past 1099s. Contact Vagaro Support, and our Merchant Services team can retrieve these documents for you.
Important
Because tax and 1099 issues may be sensitive, we recommend contacting us by phone.
Comments
6 comments
How do I view my 1099 if my account is now closed. I used vagaro for half of 2022.
Hi Jenn... 1099s will be mailed to business owners (current or not) either to your business or home address, depending on your type of business (sole proprietor - goes to the home address.) If you do not get one, you can contact Vagaro support to request that one be mailed to you. I hope that helps!
Will this 1099 include all transactions or only ones processed through the credit card reader? For example- will it include cash and check transactions if they were recorded/checked out through the Vagaro calendar?
Hi Brook,
Thank you for taking the time to comment! The 1099 only displays transactions made through credit cards, but you can always run the Payment Distribution report to learn more about your cash/check transactions.
Thanks,
Jamie
Hi Jamie - this is great! So I’m the account holder and get all the retail sales. If I select Account Holder will it include the retail that’s run through my account as well, even though it was rung up by another stylist? Thanks!!
Hi Brook, that depends on how you've set up your business.
Do you have a separate retail account set up for your business? If so, you'll receive two 1099s: one for your business merchant account and the other for the separate retail account.
If you have one merchant account and your stylists are directing the product sales to your business merchant account and not their own, those transactions are included in your 1099.
If none of your stylists have a merchant account, all credit card transactions will go to your business account and included in your 1099.
Thanks,
Jamie
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