In Vagaro, resources and employees have a calendar allowing for an easy view of upcoming appointments, classes, and tasks. When logging in to a business, if you only have access to your own calendar, your calendar will be selected; otherwise, the first employee in the Employees list will be shown first. This view can be modified in your Calendar Configuration settings.
If you have access to another employee and/or resource calendar, you can switch between them, view a class calendar, view upcoming appointments for a specific category, see an overview of who's in today, or view multiple calendars at the same time.
Prerequisites: This feature is available for all businesses. Depending on their Access Level, employees may not have access to some features.
Use the In Today button on the calendar to see the calendars of everyone who's working for that day. The system will select the calendar of anyone whose Working Hours are set to be available today. Even if the employee's calendar is blocked off with a personal task or they've left for the day, they'll still display as "In Today."
Note
Keep in mind that you can only see up to seven (phone), 15 (tablet), and 25 (computer) calendars at a time.
To see who's in today:
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Go to the Calendar.
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Optionally, jump to the date on the calendar you want to see. Remember that when on the Vagaro Pro app, the In Today button shows you who's in on the day jumped to.
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Select In Today:
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On the Vagaro Pro App: In the top-right corner, select the Action
menu, then select In Today.
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On the Web: In the bottom-left corner, select the In Today list, then select In Today or the date you're viewing.
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You can switch between each service provider's calendar and see any of their upcoming services or classes.
To switch to another calendar:
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Go to the Calendar.
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Select the calendar to be viewed:
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On the Vagaro Pro App: In the top-right corner, select the Action
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On the Web: In the left side of the screen, under the Employees list, select the calendar to view.
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Select Show Selected or Checked to update your calendar.
If your business has resources set up, you can choose to view a resource's calendar instead of an employee's. This view allows you to see all upcoming appointments associated with that resource.
To see a resource's calendar:
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Go to the Calendar.
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Select the calendar to be viewed:
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On the Vagaro Pro App: In the top-right corner, select the Action
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On the Web: In the left side of the screen, under the Resources list, select the resource you want to view.
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Select Show Selected or Checked to update your calendar.
When you view only upcoming classes the calendar view is not split up into multiple employees but instead shows all the upcoming class sessions, regardless of who the instructor is.
To switch to the class calendar:
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Go to the Calendar.
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Select the class calendar:
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On the Vagaro Pro App: In the top-right corner, select the Action
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On the Web: In the left side of the screen, under Employees. select the Classes calendar.
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Select Show Selected or Checked to update your calendar.
You don't have to view one calendar at a time. To get a high-level overview of all the business's employee and/or resource calendars, select multiple calendars to view at the same time. The number of calendars you can view depends on the calendar view and the device you're using:
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When viewing your calendar on the Week or Month view, you can see only up to one (phone and tablet) or three (computer) calendars at a time.
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When viewing your calendar on the Day or Agenda view, you can only see up to seven (phone), 15 (tablet), or 25 (computer) calendars at a time.
Viewing multiple calendars at once on a mobile or tablet or switching to the Week or Month view will require you to manually lower the number of calendars on the web or automatically on a phone or tablet by selecting a service provider.
To view multiple calendars:
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Go to the Calendar.
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Select the calendars to be viewed:
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On the Vagaro Pro App: In the top-right corner, select the Action
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On the Web: In the left side of the screen, under Calendars, then select the employee and/or resource calendars to view.
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Select Show Selected or Checked to update your calendar.
You can filter your calendar to show bookings for services/classes in a specific category, automatically splitting your calendar to show all employees who have upcoming services or classes. This feature is only available on a computer.
To view upcoming appointments:
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