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Deactivate or Reactivate an Employee Profile

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Destinee V
  • Updated

Deactivating an employee profile prevents the person from accessing the account at your business, as well as their calendar so that customers cannot find or book with them. Reasons for deactivating an employee's profile include service providers on sabbatical, maternity leave, or short-term disability, and contractors who have left and you know will return in the near future. When the employee returns, you can reactivate their account.

If you do not expect an employee to return and want to reduce costs, consider deleting and reassigning their calendar. Deactivating an employee does not reduce the number of licenses you have.

Warning

Never rename an employee profile to re-use a Vagaro license. Doing so will update all of the previous employee's past bookings with the new employee's name.

Prerequisites: This feature is available for all Vagaro businesses.

What's in This Article?

Deactivate an Employee Profile

On a Phone

To deactivate an employee profile:

  1. Go to More → Settings → Employee Profiles.

  2. Select Employees to view the employee list.

  3. Select the employee to deactivate.

  4. In the employee's profile, under Locations, select the Action kebab menu, then select Deactivate Profile.

  5. In the popup, select Deactivate to confirm. The green Active tag will change to red.

On the Web, Tablet, or Pay Desk

To deactivate an employee profile:

  1. Go to Settings → Employees → Employee Profiles.

  2. In the row of the employee profile, select the Action kebab menu, select Deactivate Employee.

  3. In the popup, select Deactivate to confirm. In the employee's Status column, the Active tag will change to red.

Reactivate an Employee Profile

On a Phone

To reactivate an employee profile:

  1. Go to More → Settings → Employee Profiles.

  2. Select Employees to view the employee list.

  3. Select the employee profile to reactivate.

  4. In the employee's profile, select the Action kebab menu, then select Activate Profile.

  5. Select Activate to confirm. The employee's Active tag is green again.

On the Web, Tablet, or Pay Desk

To reactivate an employee profile:

  1. Go to Settings → Employees → Employee Profiles.

  2. In the row of the employee profile, select the Action kebab menu, select Activate Employee.

  3. Select Activate to confirm. In the employee's Status column, the Active tag is green again.

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