Run the Time Card Report – Vagaro Support

Running the Time Card eport gives you a list of employees who have clocked in and clocked out on selected days and how much time they worked. Each entry can be updated or deleted as required. You can also identify which employees are missing clock-out times to ensure accurate time-tracking records for payroll.

Prerequisites: This feature is available for all Vagaro businesses; an hourly rate and Employee ID must be set up for at least one employee.

Run the Report

This report shows the following information:

Entry Date: The date the time card was created.
Employee: The name of the employee that the time card entry is for.
Role: The position that the employee clocked in for.
Clock-In Time and Clock-Out Time: The start and end times that the employee will be paid for.
Total Hours: The number of hours the employee worked.
Comments: Any comments that were added to the time card entry.
Edited By: The name of the user who last edited this time card entry.

On a Phone

To run the Time Card report:

Select More → Reports → Time Card.
At the top of the screen, select the Date Range to report on. The report updates automatically each time you change the date range.
Optionally, in the top-right corner, select Filters , set any of the following filters, and then select Run Report.
- Employees: Show data for all employees or a specific set of employees.
- Role: Show data for all or a specific set of roles you created for hourly rates.
- Business Location: If your business has multiple locations, show data for all locations or a specific set of locations. This option is available only if the Multi-Location Reports Access Level is set to View.
- Show Only Missing Entry: Only show data for time card entries that are missing Clock-Out Time.
- Include Past Employees: Include data for employee profiles removed from your business.
- Sort By: Reorder the report.
Optionally, in the top-right corner, select Action , then:
- Select Star or Remove Star to bookmark or unbookmark.
- Select Print to get a hard copy of the report.
- Select Export PDF or Export Excel to download this report.

On a Computer, Tablet, Pay Desk, or PayPro

To run the Time Card report:

Select Reports → Time Card.
Set the date range for your report:
1. In the top-right corner, select Date Range to open the date picker.
2. Use the date picker to choose a date range or a preset range like Yesterday or Last 7 Days.
3. If you manually selected a date range, select Submit.
Optionally, in the top-right corner, select Filters , set any of the following filters, and then select Run Report.
- Employees: Show data for all employees or a specific set of employees.
- Business Location: If your business has multiple locations, show data for all locations or a specific set of locations. This option is available only if the Multi-Location Reports Access Level is set to View.
- Role: Show data for all or a specific set of roles you created for hourly rates.
- Include Past Employees: Include data for employee profiles removed from your business.
- Show Only Missing Entry: Only show data for time card entries that are missing Clock-Out Time.
Optionally, sort, print, or export the report:
- Select a column header to sort the report.
- Select Print to get a hard copy of the report.
- Select Export to save the report to an Excel or PDF file (computer version only).

Create a Manual Time Card Entry

Instead of using the clock in/out functionality built into Vagaro, you can manually enter a time card entry from the Time Card report. Depending on Access Levels, creating manual time card entries may be restricted.

On a Phone

To manually add an entry to an employee's time card:

Select More → Reports → Time Card.
Select New Entry.
Select the Employee and Clock-In Time.
Optionally, make additional changes to the time card entry:
- Change the Entry Date.
- Select a Clock-Out Time.
- Enter a Comment.
Select Save to add the entry.

On a Computer, Tablet, Pay Desk, or PayPro

To manually add an entry to an employee's time card:

Select Reports → Time Card.
Select New Entry.
Select the Employee and Clock-In Time.
Optionally, make additional changes to the time card entry:
- Change the Entry Date.
- Select a Clock-Out Time.
- Enter a Comment.
Select Save to add the entry.

Manage Time Card Entries

All of your employee's clock in information appears on the Time Card report. You can make changes to these time cards at any time.

On a Phone

To manage your time cards:

Select Reports → Time Card.
Select the time card you want to manage.
Choose an option:
- Edit: Make any changes to the time card.
- Delete: Remove the time card.

On a Computer, Tablet, Pay Desk, or PayPro

To manage your time cards:

Select Reports → Time Card.
Next to the time card entry, select Action .
Choose an option in the menu:
- Edit: Make any changes to the time card.
- Delete: Remove the time card.