Run the Time Off Report – Vagaro Support

The Time Off report lists employee time off requests, who they report to, the employee, and/or the status of the request. You can also approve or decline time-off requests in this report. Managers can also refer to this information to review an employee's reasons for scheduling time off or how often they block off time on their calendars.

Note

Data will appear only if the Require Acceptance for Personal Task permission is turned on for the employee's Access Level and the personal task has been approved.

Prerequisites: This feature is available for all Vagaro businesses. Requesting and tracking paid time off requires Vagaro Payroll.

Run the Report

On a Phone

To view a report of your employees' time off:

Select More → Reports → Time Off.
Optionally, in the top-right corner, select Filters , set any of the following filters, and then select Run Report.
- Reports To: Show data for employees that report to a specific person. An employee's Reports To is set in their employee's profile.
- Employees: Show data for all employees or a specific set of employees.
- Status: Show data for requests that are Pending, Approved, and/or Declined.
Optionally, in the top-right corner, select Action , then:
- Select Star or Remove Star to bookmark or unbookmark.
- Select Print to get a hard copy of the report.
- Select Export PDF or Export Excel to download this report.

On a Computer, Tablet, Pay Desk, or PayPro

To view a report of your employees' time off:

Select Reports → Time Off.
Optionally, in the top-right corner, select Filters , set any of the following filters, and then select Run Report.
- Reports To: Show data for employees that report to a specific person. An employee's Reports To is set in their employee's profile.
- Employees: Show data for all employees or a specific set of employees.
- Status: Show data for requests that are Pending, Approved, and/or Declined.
Optionally, sort, print, or export the report:
- Select a column header to sort the report.
- Select Print to get a hard copy of the report.
- Select Export to save the report to an Excel or PDF file (computer version only).

Manage Time-Off Requests

All requests can be approved, denied, or viewed from the Time Off report.

On a Phone

To manage time-off requests:

Select More → Reports → Time Off.
Select the time-off request, then choose an option.
- Approve: Accept the employee's time-off request.
- Deny: Remove the employee's time-off request.
- View: Open the calendar and view the time-off request on the employee's calendar.

On a Computer, Tablet, Pay Desk, or PayPro

To manage time-off requests:

Select Reports → Time Off.
Next to the request, select Action .
Choose an option:
- Approve: Accept the employee's time-off request.
- Deny: Remove the employee's time-off request.
- View: Open the calendar and view the time-off request on the employee's calendar.

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