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Time Off Report

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Vagaro Support
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This report lists employee time off requests, who they report to, the employee, and/or the status of the request. You can also approve or decline pending time off and PTO requests in this report. Managers can also refer to this information to review an employee's reasons for scheduling time off or how often they block time off their calendars.

Note

Data will display only if the Require Acceptance for Personal Task permission is toggled for the employee's Access Level and the personal task has been approved.

Prerequisites: This feature is available for all Vagaro businesses. Requesting and tracking paid time off requires Vagaro Payroll.

On a Phone

To view a report of your employees' time off:

  1. Go to More+Reports → Messaging/Billing → Email Billing History.

  2. Select the Filter settings.png button to set your report's filters, then select Run Report.

    • Group by billing date: Whether to sort the messages by the date when they were billed.

    • Sort By: Select the criteria to sort the report by.

  3. To further refine the report, select the Filter settings.png button to set your report's filters, and adjust the criteria.

    • Reports To: The employee who oversees the work of one or more other employees, as selected in the employee's profile as their Reports To.

    • Employees: View only a few employees and their time off requests.

    • Status: View time off requests that are Pending, Approved, and/or Declined.

  4. Optionally, select the Action kebab button to perform the following additional tasks:

    • Print: Print your report if your device is connected to a printer.

    • Export PDF or Export Excel: Save the report to a PDF or Excel file.

On the Web, Tablet, or Pay Desk

To view a report of your employees' time off:

  1. Go to Settings → Reports → Employees → Time Off.

  2. Select the Filter settings.png button to set your report's filters, then select Run Report.

    • Reports To: The employee who oversees the work of one or more other employees, as selected in the employee's profile as their Reports To.

    • Employees: View only a few employees and their time off requests.

    • Status: View time off requests that are Pending, Approved, and/or Declined.

  3. Select Run Report.

  4. Review the report:

    • If there are any pending time off requests, select the request’s Action kebabmenu, and then select Accept or Deny.

    • To view the reason a time off request was denied, hover the mouse cursor over the row’s Denied status.

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