Running the Time Card Report gives you a list of employees who have clocked in and clocked out on selected days and how much time they worked on those days. Each entry can be updated or deleted as required. You can also identify which employees are missing clock-out times to ensure accurate time-tracking records for payroll.
Prerequisites: This feature is available for all Vagaro businesses on the web and Pay Desk; an hourly rate and Employee ID must be set up for at least one employee.
To run the Time Card report:
-
Go to → → .
-
At the top of the screen, select the Date Range of the time card entries to view.
-
Optionally, select the Filters
button in the top-right corner of the screen to filter the contents of the report, then select Run Report:
-
Employees: Select the employees whose bookings to include, or select All Employees.
-
Role: Select the employee role(s) to include in the report.
-
Business Location: If your business has multiple locations, select the multi-location businesses or all locations in a group you want to review.
-
Show Only Missing Entry: Show time card entries that are missing Clock-In Time or Clock-Out Time.
-
Show Only Missing Entry: Whether to only include missing time card entries in the report.
-
Include Past Employees: Whether to include entries of past employees in the report.
-
Sort By: Select whether to sort the report by Entry Date or Employee.
-
-
To update an entry:
-
Select the time card entry, then select Edit at the bottom of the screen.
-
Update the entry as required.
-
Select Save.
-
-
To delete an entry:
-
Select the time card entry, then select Delete at the bottom of the screen.
-
In the popup, select Delete.
-
-
Optionally, select the Action
menu to perform the following additional tasks:
-
Print: Print your report if your device is connected to a printer.
-
Export PDF or Export Excel: Save the report to a PDF or Excel file.
-
To run the Time Card report:
-
Go to → .
-
At the top of the screen, set the filters for your report, then select Run Report.
-
Date Range: Select the start and end dates of the report, then select Submit.
-
Employees: Select the employees whose bookings to include, or select All Employees.
-
Role: Select the employee role(s) to include in the report.
-
Advanced Filters: Optionally, select any additional filters to further refine the report.
-
Business Location: If your business has multiple locations, select the multi-location businesses or all locations in a group you want to review.
-
Show Only Missing Entry: Show time card entries that are missing Clock-In Time or Clock-Out Time.
-
Include Past Employees: Whether to include employees who no longer work at your business.
-
-
-
Optionally, sort the appointments by selecting the column headers at the top of the report.
-
To update an entry:
-
At the end of the entry's row, select the Action
-
Update the entry as required.
-
Select Save.
-
-
To delete an entry:
-
At the end of the entry's row, select the Action
-
In the popup, select Delete.
-
-
At the bottom of the screen, you can select:
-
Print: Get a hard copy of the report.
-
Export: Save the report to an Excel or PDF file (web version only).
-
This report will show the following information:
-
Entry Date: The date the time card was created.
-
Employee: The name of the employee that the time card entry is for.
-
Role: The position that the employee clocked in for.
-
Clock-In Time and Clock-Out Time: The start and end times that the employee will be paid for.
-
Total Hours: The number of hours the employee worked.
-
Comments: Any comments that were added to the time card entry.
-
Edited By: The name of the user last edited this time card entry.
Comments
0 comments
Please sign in to leave a comment.