Run an Off-Cycle Payroll for Contractors – Vagaro Support

If you skipped payment to a contractor during a regular pay cycle, need to pay your contractors outside of your regular pay schedule, or want to give a bonus or reimbursement, you can run an off-cycle payroll. Unlike a regular payroll, an off-cycle payroll can be run anytime and paid to contractors within one to two business days.

Prerequisites: This feature requires Vagaro Payroll and is available only to businesses in the US.

To run an off-cycle payroll for contractors:

Go to the Payroll report:
- Phone: Select More → Reports → Payroll History.
- Computer, Tablet, Pay Desk, or PayPro: Select Reports → Payroll.
In the Which Employees Are You Paying? screen, select Contractors.
In the Which Payroll Do You Want to Run? screen, select Off-Cycle Payroll.
At the top of the screen, configure your report filters, then select Run Report:
- Date Range: The start and end dates that the contractors are being paid for.
- Pay Date: The date when the contractors will receive their direct deposit, or the date to be shown on the paycheck.
- Contractors: Select the contractors to be paid.
- Optionally, to Include Past Employees, select Advanced Filters, and then select the checkbox.
For each contractor in the list of payments, select Add Payment, to open the Update Pay popup and select the payment method, enter any other additional amounts to be included in the paycheck, then select Save.

The Gross Pay is automatically updated as you enter the contractors' pay information.
At the top of the screen, select Submit Payroll.
In the Review and Submit Payroll popup, select each tab and review the payroll details to be submitted, then select Submit:
- Note
  
  These details do not include the amounts paid by check because they are not debited directly from your payroll.
  
  Company Pays: Lists the payments to each contractor, and a breakdown of the payment.
- Debited: Shows the amount to be debited from the business's bank account and deposited to your contractors' bank accounts. Payments made by check are not included in the debited amount.
If you need to make any corrections, select the X in the upper-right corner of the popup, then update and resubmit the payroll.
In the Vagaro Submitted popup, review the confirmed amounts and dates, then close the popup.

Note