The Timecard feature allows you to clock in and clock out employees as well as stay on top of all employee work hours. It's also synced with the Payroll so timecard entries in Vagaro are also included in the Payroll Report. Let's get started!
Payroll Configuration
Remember, to use the Timecard feature, you have to first set up payroll. Click this link for more information: Payroll Configuration.
Once you set an hourly rate for at least one employee on the Payroll Configuration page, the time clock icon will appear at the top of the screen. You'll click this icon to scan and swipe time cards.
Purchasing Timecards
1. Once get to the Vagaro account, click the Shopping Cart icon near the top of the screen.
For more information, click this link: How to Buy Vagaro Items, Equipment, and Services for Your Business.
Using the Timecard Feature
1. Click Settings at the top of the screen.
2. Click Employee Profiles on the left side of the screen.
3. Locate the employee. Then, click Profile.
4. Click the Password & Security tab near the top of the employee's profile page.
5. Place your cursor inside of the Employee Card ID box. Then swipe or scan the employee's timecard. The ID will automatically display.
6. Click Save at the bottom of the screen.
7. Now that we've configured and saved the employee's timecard, we can clock them in and out. To get started, click the clock icon at the top of the screen.
8. Click the drop-down menu to select an employee. You also can enter a comment. Swipe or scan the card to clock in the employee.
Comments
37 comments
I am a booth renter and need the ability to clock in and out without swiping. This will allow me to track my numbers easier. I would like that option
#MobileClockIn Please support mobile check-in/out from your mobile phone app!
We need mobile time logging, asap.
I'm in Canada. Just started using the trial. My current software gives me the choice of card reader or manual clocking in and out. We tried the card readers, it was a pain, they got lost and it caused confusion. Im disappointed that i dont have the choice to have my staff manually clock in and out. I really think a setting that only allows the owner to make changes to clock in and out would be a great idea. My question is will my canadian barcode scanner work with your clock in cards? Also is there any way to drag the time down on the guest without moving the whole service? Lets say your client walks in with more hair than you thought and you need a longer appointment. My current system allows me to extend the time without moving the time of the appointment by pointing the mouse at the end of appointment and dragging.
Hello Alison,
What you are saying in your post already exists. Your employees can clock in manually by going to Reports - Time Card assuming you give them access to the time card report. As for the appointment duration, you can change this by either clicking the edge of the appointment and dragging up or down or you can click on the appointment in the calendar, then select Edit. From there the appointment card will come up and you can change the service length to what you feel it should be.
Hi! We have overtime set to start at 40hrs but payroll never adds it. Is this a glitch?
Hello Jozhelyn,
The overtime setting is meant to be for the day. So when you are setting it it to 40 hours, you are basically saying I have to work 40 hours in a day to earn overtime. So it isn't so much as a glitch as it is a difference in design and usage.
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