Role-based, hourly pay lets employers assign pay rates for different job types based on their responsibilities, such as receptionist, stylist, massage therapist, trainer, or instructor. Employees can also manually clock in to and out of Vagaro on the web, swipe their employee card in the card reader, or scan their QR code with the QR scanner or Pay Desk. Managers can view timecard entries and track employee hours by running the Time Card report.
When employees clock in, they can select a role specific to their job duties and responsibilities. After clocking out, the employee's pay will be automatically calculated based on the hourly rate assigned to the employee for that role. Role-based hourly pay can also help manage labor costs and budgeting, as employers can adjust pay rates for different roles and employees as needed to control expenses. Additionally, it can provide career progression and incentives for employees to develop new skills and take on additional responsibilities to earn higher pay rates.
Important
We are not responsible for determining your employee's overtime hours based on the hours worked. This is because overtime occurs after hours worked in a day or total hours worked in a week. Not all calendar months have the same number of weeks or days in them; therefore, we cannot calculate hours and overtime hours worked for these odd months.
Prerequisites: This feature is available for all Vagaro businesses only on the web version, tablet, and Pay Desk.
To set up hourly pay rates:
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Go to → .
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If you subscribe to Vagaro Payroll, ensure your employees have been added to the Payroll tab.
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Select the Hourly Pay tab. Any pay rates that you already set up are now called Hourly Pay Rate. You can leave the current name or change it.
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In the Employee row, select +Add.
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Enter a Role Name and Hourly Pay Rate for each applicable employee.
If you assign an employee a pay rate of $0.00, they won't be able to clock in for that role. Therefore, please ensure that employees do not have a pay rate assigned for a role they are not qualified for.
- Optionally, to require employees to clock in and out with timecards, add or update the employee's Employee ID. Any changes will be added or updated in the employee's profile on the Password & Security tab.
- Select Save.
- If the employee will be clocking in for the first time, ask them to log out of Vagaro and log in again.
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