Vagaro Live Stream is fully automated and allows you to work from anywhere easily. Once clients have booked a live stream session, they will receive an automated confirmation containing a link to join the live stream. You can also share your screen when live-streaming your appointments. If you change the date and time or cancel the live stream, Vagaro will automatically update the meeting and notify all participants.
Prerequisites: This feature requires Vagaro Live Stream. If you want to record and save video, you will need Vagaro Drive.
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Go to your Calendar.
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Select the service or class you want to begin live streaming.
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Select Change Status, then Start Service or Start Class.
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Configure your settings before starting your stream:
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Speaker (Web Only): Change the output device for the live stream. For example, switch from laptop speakers to headphones.
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Microphone (Web Only): Change the input device for the live stream. For example, switch from your laptop microphone to your studio microphone.
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Camera (Web Only): Change the camera used for the live stream. For example, switch from your laptop camera to an external camera you've set up.
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: Enable or disable your camera for the stream.
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: Enable or disable your microphone for the stream.
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Start Recording (Requires Vagaro Drive): Start recording the stream as soon as it begins.
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Allow Microphone for All: Allow attendees to turn on their microphones.
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Allow Video for All: Allow attendees to turn on their cameras.
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Allow Screen Share for All (Web Only): Allow attendees to share their screens during the stream.
Note
Attendees on their phone will not be able to screen share.
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Instructor Only Mode (Web Only): Attendees can view and hear the instructor but not other attendees.
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Select Start Appointment or Start Class to begin the stream.
Icons across the bottom of your screen give you options to:
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: Open chat and view messages from participants.
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A More
button with:
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: Start or stop the recording (the icon is red when recording).
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: View or hide the Attendee Panel. You can mute attendees from this panel.
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: Fit the video to the entire screen.
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: Open the settings panel.
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(Web Version Only): Start sharing your screen. You can share a tab, window, or an entire screen.
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End Class or End Service: End the live stream session. Recordings will automatically be saved to your Vagaro Drive.
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On a mobile device, the host can use Portrait or Landscape orientation.
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Scroll through the thumbnails to view the attendees. The maximum number of attendees can be displayed in either view is 20. After that, the host will see a box indicating how many more are in the class that can't be seen.
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Select the More
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Pin: Pin any video stream to make it central/largest.
Select the pin icon on the attendee's stream to unpin.
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Mute: Turn off this attendee's microphone.
Note
You cannot unmute the attendee's mic; you'll have to ask them to unmute themselves.
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Disable Video: Turn off this attendee's camera.
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Disable Chat: Disable chat for this attendee.
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[attendee's full name]: Select the name to view the attendee's Vagaro Profile.
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The host can choose from two views in a session: Expanded and Gallery.
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The Expanded view puts the host's video largest on the page, with smaller views of attendees across the bottom.
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In Gallery View, the host video is to the left on the screen, and attendee videos are arranged on the right. The size of the attendee video boxes depends on the total number of attendees.
The maximum number of attendees can be displayed in either view is 20. After that, the host will see a box indicating how many more attendees in the stream can't be seen.
If you need to control the settings of an attendee, like mute their microphone, select the Action menu.
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Pin: Pin any video stream to make it central/largest.
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Mute: Turn off this attendee's microphone. Only the attendees can unmute themselves.
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Disable Video: Turn off this attendee's camera.
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Disable Chat: Disable chat for this attendee.
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[attendee's full name]: Select the name to pop up the attendee's Vagaro Profile.
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You'll see a banner warning you when your scheduled session has five minutes left. You have the option to extend the session an additional 10 minutes. Another warning banner displays when 60 seconds remain in the session.
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The session progress bar shows how long the session is scheduled to last, the progress toward that end time, and the time remaining in the session.
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With 60 seconds left in the scheduled session time, you can extend their session for ten minutes, or you can end the session immediately or wait until the session time expires.
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When you extend the session, the Remaining shows how long you're over.
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Ending the stream will end the session for all attendees. The host can save the recording from here, leave feedback for the session, or close their Live Stream tab.
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