Important
The Gusto integration is now part of Vagaro Payroll. Legacy users of the Gusto integration will still be able to use it, but if you deactivate it or switch to Vagaro Payroll, you will not be able to activate it again.
Eliminate bookkeeping and payroll hassles with Vagaro’s Gusto integration. You'll save time on money management, time card calculations, and employee pay processing. Access real-time payroll reports, centralize payments, invoices, employee hours, and payroll, and automate key administrative tasks to avoid costly errors. Seamlessly sync hours and earnings, simplify employee onboarding with Gusto’s platform, and take advantage of flexible payroll options. Gusto’s integration automatically calculates tax withholding and allows you to sync any pay structure, streamlining payroll closeouts in both Vagaro and Gusto.
Prerequisites: This feature is only available for businesses in the US, and each employee must also have a Gusto account, including the business owner. Although payroll can be run on any device, payroll configuration can be performed only on the web, tablet, or Pay Desk.
Syncing and processing payroll data between Vagaro and Gusto requires that each employee has an employee profile set up in Vagaro, and the employee must have completed onboarding in Gusto.
In Gusto, employees who have not completed their onboarding will have the icon beside their name.
To add an employee profile in Gusto:
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In the Gusto integration screen, find the employee's profile, then select Select Action.
Important
If an employee is already connected in Gusto, selecting Change will disconnect the employee profile from their profile in Gusto, and you'll have to link them again.
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Select Add as Gusto employee.
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Select Link to existing Gusto employee. All employees who currently have a Gusto employee account are listed.
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Select the Gusto employee account to link to, then select Save.
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Select Save in the confirmation message.
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Repeat steps 1 to 5 to link other employee profiles to their Gusto accounts.
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Log into your Gusto account to finish setting up your payroll.
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All your current employees will appear on the main Gusto Integration page of the Vagaro account. Find an employee on the list and select Change or Select Action.
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Select Select Action. Then select Add as Gusto employee to add the employee to your payroll in Gusto.
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Select Link to existing Gusto employee to connect the Vagaro employee to their existing Gusto employee account.
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Select Do not add to Gusto if you do not want to add the employee to your payroll in Gusto.
Important
If you choose not to add the employee to Gusto, payroll data for this employee will not be synced to Gusto.
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If you selected Link to existing Gusto employee in the previous step,
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Select the Gusto employee account to link to, and then select Save.
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Finish linking employees in Vagaro to Gusto, and then select Save.
A confirmation message displays at the top of the screen once you select Save.
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Log into your Gusto account to finish the payroll setup.
Select here to learn more about setting up your payroll in Gusto for the first time.
For your payroll information to automatically sync between Vagaro and Gusto, your payroll settings in Vagaro and Gusto must match, including payroll frequency, days of the Week, and payroll closing date. If the information matches, your sync issues should resolve on their own. If your payroll ends on a Saturday or Sunday, you will need to manually sync your payroll because most banks do not process payments over the weekend, so Gusto doesn't offer Saturday or Sunday paydays.
In Vagaro, payroll configuration settings are available only on the web, tablet, and Pay Desk.
To verify your payroll configuration settings:
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In Vagaro:
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Go to → +.
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Verify and take note of your Payroll Frequency, Day of the Week, and Payroll Ending Day.
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In Gusto, verify that the same information is selected.
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Log in to Gusto, then go to the Company Details screen.
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Select the Edit button next to Pay Schedule.
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In the small window, select the same Pay Period, Day of the Week, and Payroll Ending Day you selected in Vagaro.
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Select the First Pay Day on New Schedule and the days to be included in each pay period.
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Select Save.
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Go back to Vagaro and check if the sync error message has gone away. If it hasn't, contact Vagaro Support.
If your payroll end date in Vagaro is set to Saturday or Sunday, you can manually sync your Payroll settings in Gusto.
To manually sync your payroll settings:
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In Gusto, choose the following settings:
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Payroll Frequency: Make sure it is the same as what you selected in Vagaro.
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Day of the week: Select Monday.
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For Work Done: Select Other.
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Payroll Ending Date: Select the same date as you did in Vagaro.
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Select Save.
To deactivate the Gusto integration:
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Go to the Integrations screen.
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Vagaro Pro App: Go to → → → .
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Web Version: Go to → → .
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Select the Settings button for Gusto.
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Select Disconnect Account.
Comments
2 comments
After integrating Gusto do we still pay them? And pay Vagaro?
Hi, there. After you integrate Gusto, you will be billed only by Vagaro.
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