Understanding the Deposits Report

Click the profile icon at the top-right of the screen. Then select Merchant Accounts.

Click the Deposits tab.

Select a date range and click Submit, then click Apply Filters to run the report.

The Deposits Summary displays at the top of the report. It shows the following total fields:

1. Gross Sales or the total sales you earned. This does not include credit card fees deducted from transactions.

2. The total amount of credit card Fees deducted from the transactions.

   The fees are based on the merchant plan you selected when signing up for credit card processing. Click this link to learn more about the Vagaro fees and rates: Credit Card Processing Fees and Rates.

3. The total amount of Refunds you've processed.

4. Chargebacks

   A chargeback happens when funds are returned to a customer's bank account or credit card following a dispute about a transaction.

5. Net Deposit

   The Net Deposit is the net profit that is received. This is the amount that is seen on the bank statement.

Below the Deposits Summary, you see totals for all your credit card deposits for each date.

1. The date the transaction was deposited to your bank.

2. Swiped and Typed transactions - The number of each type of transaction, the total amount you received for each transaction, and the total dollar amount for both transactions.

3. In the Typed Fee and Swiped Fee fields, you see the total fees deducted from typed and swiped transactions. The Transaction Fee shows you if any additional fees were added.

   For example, if you are on the Large Merchant Plan in the United States, the fee deducted from a swiped transaction is 2.2 percent, plus 19 cents. The 19 cents is the transaction fee.

4. Total Fees that were deducted, the Monthly Fee if you're on the Large Merchant plan, and the FANF Fee (Fixed Acquirer Network Fee.)

   The FANF Fee is one that VISA assesses for each of its merchants. Depending on the size of the account holder or type of transaction made, it can range from $2 to $8,000.

5. Refunds and # Of Refunds show each day's total and the number of refunds.

6. Chargebacks and # Of Chargebacks show each day's total and the number of chargebacks.

7. Net Deposit shows you the profit you earned on that date.

Click the list to open the Deposit Transactions detail screen to see individual transactions for a date.

1. You'll see the date the transaction was processed, the date it was Deposited, and the Transaction Number.

2. Trans Type shows whether this was a charge transaction or a service fee (like the monthly charge of $10 for a Large Merchant account.)

   Hover over the Transaction Type to see more detail.

   

3. Swiped/Typed shows the way the card info was obtained. (There are higher fees for typed transactions.)

4. The cardholder's Name, the last four digits of the card number (Last 4 of Acct), and the Acct Type (Visa, MasterCard, etc.)

5. The Gross amount collected from the transaction, the Discount Fee (the percentage you pay per transaction,) and the Per Transaction fee (the set amount you pay per transaction.)

6. The total dollar amount for the Refunds you issued and the total Fees that were deducted (the Discount fee plus the Per Transaction fee.)

7. The Net Amount or net profit earned from that transaction.

You can export or print the overall Deposit report and the detailed Deposit Transactions screen. On each page, select the download icon to download an Excel spreadsheet of the report, or click the print icon for a paper copy.