Sometimes you need to adjust your product inventory, adding or subtracting from your quantity on hand. You might subtract quantity for lost or expired products or to convert a product to business use only. Add to the product quantity when you locate forgotten inventory or for a return that was not added back when the return was processed.
This article covers how to individually edit products. If you want to bulk lower/increase product quantity, see Make Changes to Your Products.
This feature is available for all Vagaro businesses.
If you have not created any products, see Getting Started with Inventory.
When you get a new shipment of a product, you can easily change the quantity.
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Navigate to Inventory Management:
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Web: From the Calendar screen, hover over → , then click Management.
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Tablet and Pay Desk: Log in to Vagaro Pro and tap the Inventory tab at the bottom of the screen.
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Find the product you want to change, click the
icon, and then select Add.
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Enter the added quantity. The number you enter will be added to the current quantity.
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Click Save.
You can see all status updates to a product in the History. Click this link to learn more: View Product History
If you lose, break, or use a product for a service, you can easily lower the quantity.
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Log in to the Vagaro Pro app and navigate to → → .
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Tap the product you want to edit.
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Tap the
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You will need to enter some information about the product change. All the fields shown are required.
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Date: Today's date is selected by default, but you can change it by tapping in the date field.
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Subtract Amount: Enter the quantity to subtract from inventory.
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Reason: Tap Reason and select from one of the options.
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Comment: Enter a comment to help document what happened.
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Tap Save to finish.
The system adds the subtract action to the Product History.
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Navigate to Inventory Management:
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Web: From the Calendar screen, hover over → , then click Management.
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Tablet and Pay Desk: Log in to Vagaro Pro and tap the Inventory tab at the bottom of the screen.
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Expand the Edit drop-down menu, then click Subtract a Product.
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Scan or enter the product's barcode or ID.
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Enter the following details:
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Date: Defaults to today's date. Enter a new date or use the Calendar icon to select a different date.
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Subtract Amount: Enter the Subtract Amount, the number to subtract from your inventory.
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Reason: Select a Reason and enter a comment.
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Click Save.
The system adds the subtract action to the Product History.
With Credit Card Processing activated, your customers can buy products through your online booking page.
Vagaro offers competitive credit card processing rates and a wide range of other benefits, including selling services, products, memberships, and gift certificates online. You can also store credit cards, create cancellation and no-show policies, and require credit card payments online. And you can get a FREE Credit Card Reader.
Sign Up for Credit Card Processing
Activate the Online Shopping Cart to make inventory products available to your online customers.
Comments
11 comments
Hi there, I'm trying to find an article that explains how to increase the amounts of multiple products at ONE TIME? I haven't used the Purchase Order feature (and don't want to, as it's easier for me to use my product line's online portal) and when I receive additional inventory, it takes FOREVER to click on each item one at a time to "Add" the new inventory. Please help!
Hi Jennifer,
This link shows you how to Mass Edit your inventory so you can edit multiple items at one time. https://support.vagaro.com/hc/en-us/articles/360008513873
I hope this helps you!
Hi there, I'm just seeing your response now....I've played with this and that article still doesn't help. I have over 100 products that I sell, but when I make an order, it is usually for about 20 individual products, I order 1-3 of each of those 20 items and need to adjust ONLY those 20 items. Where, oh where, is an easy way to do this??? As of now, I have to go to each individual item, click the 3 dots on the Right, click "add", add the amount of inventory for that 1 item that I purchased, then "Save"....19 more times later...zzzzzzzz
There should be a way I can click on the edit box for the 20 particular items, then hit adjust inventory (for JUST those 20!, and then increase by whatever # of them I purchased, then Save. Vagaro is so great at SO many features, this one HAS to exist?! What am I missing? Please help.
Hi Jennifer... I think you can do what you want with Mass Edit on the Inventory page. Select the items to be increased by checking them in the left column, then click the Edit menu and select Mass Edit, then Total Quantity:
The next pop-up box shows that you have selected 5 (in my example) items selected. Increase Quantity is selected by default, so enter the number for the increase, and click Apply.
The next screen shows the items you have selected and the changed Quantity after you add your order quantity. The quantity boxes will be green shaded to show the new ADDED quantity on hand.
Click Save when ready to save your quantity update.
I hope that provides the answer that you need!
Thank you for trying to further solve this issue. I tried your "fix" mutiple times, for example, I checked 4 items to "increase quantity" by "1", the next screen showed more than 20 items, not the 4 I had selected? It had increased all of these random items by "1". Why would it pull up items I had NOT selected? And in my usual purchases that I make, I purchase 1-3 items to adjust, I need to be able to "increase quantity" by whatever amount I purchased. I tried "forcing" the correct amount in the Quantity box, and again it makes you go through a convoluted way of adjusting the inventory. The biggest issue is the random items that were somehow showing up & getting increased by "1" when I never checked them to adjust in the first place??
Hi again, Jennifer... you know, I THOUGHT I saw that happen, but with just one extra item, when I was testing this for you yesterday... but then it didn't happen when I tried to recreate it! Aren't those types of errors FRUSTRATING? (But please know that I'm not making light of what you've been dealing with.)
I'm going to create a support ticket from your response, and someone should be in contact with you. I apologize that I couldn't give you the "fix" in these comments. I'll keep an eye on the ticket, too.
We are in a similar scenario, We use the bar code scanner for a lot of our products. Is here perhaps a way to scan an item and then enter an amount to add to inventory? This would save a ton of time.
Hi Ginger... Sorry, but not that I can tell. You can scan a barcode to find an item in your inventory, but, just like searching on the barcode ID, you still have to use the Inventory Edit function to add to the quantity. I can almost see a feature request in here... just not sure how I would craft the logic!
I'm disappointed to see that 3 years later Jennifer's issue still hasn't been solved. I just tried this solution and the problem still persists. Given I haven't finished putting my inventory in yet I was able to figure out that it was pulling everything with the same "brand" not just the few items I selected. I'm in IT and do software development, this should be an easy fix!
Agree with the above problems about inventory. I've also tried the same suggestions as mentioned above. Still unable to find an easier solution for adding or subtracting inventory. If there are numerous questions about the same problem, I would hope that your development team can figure out a solution…an “easy solution”!
Thank you,
Troy Davis
Yes, the way the inventory works is archaic at best. No one sends emails to suppliers/vendors to make orders. Most things are ordered online. We should be able to make a purchase order based on whatever we want to order and then be able to go back in to that purchase order when it comes in, to check that it was received and then it can update inventory based on what was checked it. Having to pull up each individual product takes way too much time.
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