When you receive a shipment of products, you'll want to increase that product's quantity in your inventory to have an accurate count of what you have in stock. As your products are sold customers the product quantity is automatically reduced, and you can also mass subtract quantities at the end of a business day so you know what products were lost, damaged, expired, or used for busines purposes such as customer appointments. These increases or decreases to your inventory can be tracked in the Product History report.
Prerequisites: This feature is available for all Vagaro businesses, and you must already have products set up in your inventory.
Select one product and change its quantity.
To increase the quantity of one or more selected products:
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Go to Inventory Management:
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On the Phone: Go to → → .
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On the Pay Desk or PayPro: At the bottom of the screen, select Inventory.
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Select the product you want to edit. If you want to increase the stock of a single Variant, select the Right-Arrow > next to a product to view its variants.
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Select the Action
menu in the top-right corner, then select + Add.
Note
On the Pay Desk or PayPro, select the Action
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Enter the new Quantity of the product.
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Select Save.
To increase the quantity of one or more selected products:
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Go to Inventory Management:
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On the Web Version: Go to → → .
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On a Tablet: At the bottom of the screen, select Inventory.
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Next to the product to be updated, select the Action
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Update the Quantity of your product.
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Select Save.
With mass edit, you can increase the stock of multiple products at the same time.
To increase the quantity of selected brands or product types:
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Go to Inventory Management:
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On the Phone: Go to → → .
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On the Pay Desk or PayPro: At the bottom of the screen, select Inventory.
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Select the Action
Note
On the Pay Desk or PayPro, select the Action
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In the Total Quantity screen, mass increase the stock of your products:
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Select the Brand and Product Category.
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In Modify Quantity, select Increase Quantity, then enter how much of each product is being added to your inventory.
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Select Save.
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Select Save.
To increase the quantity of selected brands or product types:
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Go to Inventory Management:
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On the Web: Go to → → .
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On a Tablet or Pay Desk: At the bottom of the screen, select .
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In the Edit list, select Mass Edit, and then select Total Quantity. The Mass Edit Total Quantity popup will be displayed
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In the popup, select the Brand and Product Category of the products.
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Next to Increase Quantity by, enter how many of those products are being added to your inventory.
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Select Save.
Comments
11 comments
Hi there, I'm trying to find an article that explains how to increase the amounts of multiple products at ONE TIME? I haven't used the Purchase Order feature (and don't want to, as it's easier for me to use my product line's online portal) and when I receive additional inventory, it takes FOREVER to click on each item one at a time to "Add" the new inventory. Please help!
Hi Jennifer,
This link shows you how to Mass Edit your inventory so you can edit multiple items at one time. https://support.vagaro.com/hc/en-us/articles/360008513873
I hope this helps you!
Hi there, I'm just seeing your response now....I've played with this and that article still doesn't help. I have over 100 products that I sell, but when I make an order, it is usually for about 20 individual products, I order 1-3 of each of those 20 items and need to adjust ONLY those 20 items. Where, oh where, is an easy way to do this??? As of now, I have to go to each individual item, click the 3 dots on the Right, click "add", add the amount of inventory for that 1 item that I purchased, then "Save"....19 more times later...zzzzzzzz
There should be a way I can click on the edit box for the 20 particular items, then hit adjust inventory (for JUST those 20!, and then increase by whatever # of them I purchased, then Save. Vagaro is so great at SO many features, this one HAS to exist?! What am I missing? Please help.
Hi Jennifer... I think you can do what you want with Mass Edit on the Inventory page. Select the items to be increased by checking them in the left column, then click the Edit menu and select Mass Edit, then Total Quantity:
The next pop-up box shows that you have selected 5 (in my example) items selected. Increase Quantity is selected by default, so enter the number for the increase, and click Apply.
The next screen shows the items you have selected and the changed Quantity after you add your order quantity. The quantity boxes will be green shaded to show the new ADDED quantity on hand.
Click Save when ready to save your quantity update.
I hope that provides the answer that you need!
Thank you for trying to further solve this issue. I tried your "fix" mutiple times, for example, I checked 4 items to "increase quantity" by "1", the next screen showed more than 20 items, not the 4 I had selected? It had increased all of these random items by "1". Why would it pull up items I had NOT selected? And in my usual purchases that I make, I purchase 1-3 items to adjust, I need to be able to "increase quantity" by whatever amount I purchased. I tried "forcing" the correct amount in the Quantity box, and again it makes you go through a convoluted way of adjusting the inventory. The biggest issue is the random items that were somehow showing up & getting increased by "1" when I never checked them to adjust in the first place??
Hi again, Jennifer... you know, I THOUGHT I saw that happen, but with just one extra item, when I was testing this for you yesterday... but then it didn't happen when I tried to recreate it! Aren't those types of errors FRUSTRATING? (But please know that I'm not making light of what you've been dealing with.)
I'm going to create a support ticket from your response, and someone should be in contact with you. I apologize that I couldn't give you the "fix" in these comments. I'll keep an eye on the ticket, too.
We are in a similar scenario, We use the bar code scanner for a lot of our products. Is here perhaps a way to scan an item and then enter an amount to add to inventory? This would save a ton of time.
Hi Ginger... Sorry, but not that I can tell. You can scan a barcode to find an item in your inventory, but, just like searching on the barcode ID, you still have to use the Inventory Edit function to add to the quantity. I can almost see a feature request in here... just not sure how I would craft the logic!
I'm disappointed to see that 3 years later Jennifer's issue still hasn't been solved. I just tried this solution and the problem still persists. Given I haven't finished putting my inventory in yet I was able to figure out that it was pulling everything with the same "brand" not just the few items I selected. I'm in IT and do software development, this should be an easy fix!
Agree with the above problems about inventory. I've also tried the same suggestions as mentioned above. Still unable to find an easier solution for adding or subtracting inventory. If there are numerous questions about the same problem, I would hope that your development team can figure out a solution…an “easy solution”!
Thank you,
Troy Davis
Yes, the way the inventory works is archaic at best. No one sends emails to suppliers/vendors to make orders. Most things are ordered online. We should be able to make a purchase order based on whatever we want to order and then be able to go back in to that purchase order when it comes in, to check that it was received and then it can update inventory based on what was checked it. Having to pull up each individual product takes way too much time.
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