Sometimes you need to adjust your product inventory, adding or subtracting from your quantity on hand. You might subtract quantity for lost or expired products, or to convert a product to business use only. Add to the product quantity when you locate forgotten inventory or for a return that was not added back when the return was processed.
This article covers:
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Vagaro Pro app - Add Product Quantity / Subtract from Product Quantity
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Navigate to → → .
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Locate and tap the product.
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Tap the Action menu (3 horizontal lines) and then tap + Add.
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Scroll down to find the *Added Quantity line and enter the number to add to your inventory.
You can make other changes while in this edit screen to any area that's not grayed out.
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Tap Submit to finish.
There are two ways to subtract a quantity from a product in your inventory: From the Action (3 horizontal lines) menu for any product, or using the Subtract option on the Inventory listing page.
Action Menu:
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Navigate to → → .
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Find and tap a product listing.
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Tap the Action menu, and then tap - Subtract.
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Today's date is selected by default, but you can change it by tapping in the date field.
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Enter the quantity to subtract from inventory in Subtract amount.
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Tap Reason and select from the options.
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Enter a comment.
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Tap Submit to finish.
Subtract Option:
This option follows the same format as the Action Menu option above, except that the product ID and name are NOT pre-filled. Enter the barcode or product ID, or use your device's camera to scan the barcode on a product.
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Navigate to → → .
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Find the product, click the More menu (3 vertical dots) menu, and then click Add.
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Enter the quantity to add.
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Click Save.
You can see all status updates to a product in the History. Click this link to learn more: Product History - Web Version
There are two ways to subtract a quantity from a product in your inventory: From the Edit menu or the Action (3 verticle dots) menu on any product line on the inventory screen.
Edit menu:
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Navigate to → → .
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Click Edit, and then click Subtract a Product.
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Scan or enter the product's barcode or ID.
The product name displays.
Note
All fields are required.
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The date defaults to today's date. Enter a new date or use the Calendar icon to select a different date.
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Enter the Subtract Amount, the number to subtract from your inventory.
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Select a Reason and enter a comment.
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Click Save.
The system adds the subtract action to the Product History.
Subtract on the Action menu
This option follows the same format as the Edit option above, except that the product ID and name are filled in based on the inventory item you've selected.
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Vagaro offers competitive credit card processing rates and a wide range of other benefits, including selling services, products, memberships, and gift certificates online. You can also store credit cards, create cancellation and no-show policies, and require credit card payments online. And you can get a FREE Credit Card Reader.
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Activate the Online Shopping Cart to make inventory products available to your online customers.
Inventory Management Overview
Adding Products - Vagaro Pro app / Web Version
Options for Product Management - Vagaro Pro app / Web Version
Comments
8 comments
Hi there, I'm trying to find an article that explains how to increase the amounts of multiple products at ONE TIME? I haven't used the Purchase Order feature (and don't want to, as it's easier for me to use my product line's online portal) and when I receive additional inventory, it takes FOREVER to click on each item one at a time to "Add" the new inventory. Please help!
Hi Jennifer,
This link shows you how to Mass Edit your inventory so you can edit multiple items at one time. https://support.vagaro.com/hc/en-us/articles/360008513873
I hope this helps you!
Hi there, I'm just seeing your response now....I've played with this and that article still doesn't help. I have over 100 products that I sell, but when I make an order, it is usually for about 20 individual products, I order 1-3 of each of those 20 items and need to adjust ONLY those 20 items. Where, oh where, is an easy way to do this??? As of now, I have to go to each individual item, click the 3 dots on the Right, click "add", add the amount of inventory for that 1 item that I purchased, then "Save"....19 more times later...zzzzzzzz
There should be a way I can click on the edit box for the 20 particular items, then hit adjust inventory (for JUST those 20!, and then increase by whatever # of them I purchased, then Save. Vagaro is so great at SO many features, this one HAS to exist?! What am I missing? Please help.
Hi Jennifer... I think you can do what you want with Mass Edit on the Inventory page. Select the items to be increased by checking them in the left column, then click the Edit menu and select Mass Edit, then Total Quantity:
The next pop-up box shows that you have selected 5 (in my example) items selected. Increase Quantity is selected by default, so enter the number for the increase, and click Apply.
The next screen shows the items you have selected and the changed Quantity after you add your order quantity. The quantity boxes will be green shaded to show the new ADDED quantity on hand.
Click Save when ready to save your quantity update.
I hope that provides the answer that you need!
Thank you for trying to further solve this issue. I tried your "fix" mutiple times, for example, I checked 4 items to "increase quantity" by "1", the next screen showed more than 20 items, not the 4 I had selected? It had increased all of these random items by "1". Why would it pull up items I had NOT selected? And in my usual purchases that I make, I purchase 1-3 items to adjust, I need to be able to "increase quantity" by whatever amount I purchased. I tried "forcing" the correct amount in the Quantity box, and again it makes you go through a convoluted way of adjusting the inventory. The biggest issue is the random items that were somehow showing up & getting increased by "1" when I never checked them to adjust in the first place??
Hi again, Jennifer... you know, I THOUGHT I saw that happen, but with just one extra item, when I was testing this for you yesterday... but then it didn't happen when I tried to recreate it! Aren't those types of errors FRUSTRATING? (But please know that I'm not making light of what you've been dealing with.)
I'm going to create a support ticket from your response, and someone should be in contact with you. I apologize that I couldn't give you the "fix" in these comments. I'll keep an eye on the ticket, too.
We are in a similar scenario, We use the bar code scanner for a lot of our products. Is here perhaps a way to scan an item and then enter an amount to add to inventory? This would save a ton of time.
Hi Ginger... Sorry, but not that I can tell. You can scan a barcode to find an item in your inventory, but, just like searching on the barcode ID, you still have to use the Inventory Edit function to add to the quantity. I can almost see a feature request in here... just not sure how I would craft the logic!
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