Things to keep in mind while reading this article
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Set up your Payroll Configuration before running your payroll. Nothing will display if your payroll has not been configured for your employees.
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The Payroll report is a live report and will recalculate hourly rates, commissions, and frequency based on your Payroll Configuration.
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The steps for closing payroll with Gusto are slightly different than in Vagaro. See here to learn more.
Prerequisites: This feature is available for all Vagaro businesses on the web, tablet, and Pay Desk. In the US, Vagaro Payroll is recommended if you want to send your employees direct deposits and withhold their income taxes.
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Run Your Payroll Report (next)
Note
Commissions are added to the payroll for the current pay period, so client invoice payments will affect your payroll if they are paid outside of an appointment's pay period.
For example, let's say you sent a client an invoice for an appointment on December 7 but it was not paid until December 9. If your current weekly pay period is from December 1 to 7, then the commission for this service would be included in the next pay period for December 8 to 14.
To run your payroll report:
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Go to → → .
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Select the
icon in the top-right corner, select the Payroll Closing Date using the
icons, and then select the Service Provider(s) you want to review.
If you do not select a Service Provider, all employees will be displayed.
Note
Expand advanced filters to Include Past Employees and run payroll for multiple locations.
See here to learn more about multi-location payroll.
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Select the Sort By field to sort the report by Business Costs, Hourly Pay, Commission, and more.
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Select Run Report.
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Select the
icon in the top-right corner to Print the report or export to Excel or PDF.
To run your payroll report:
-
Go to → .
-
Select the Payroll Closing Date using the
icons, then select the Service Provider(s) you want to review.
If you do not select a Service Provider, all employees will be displayed.
Note
Expand advanced filters to Include Past Employees and run payroll for multiple locations.
See here to learn more about multi-location payroll.
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Select Run Report.
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In the bottom-right corner, click Export to export the Payroll Report to Excel or a PDF file. Select Print to get a paper copy.
You can run payroll for multiple locations at once. If an employee works at more than one location, both businesses will display in the Business Name column.
Instead of running reports and paying employees in batches, you can calculate how much an employee is owed within one report.
Important
You can't run payroll for multiple locations if your Payroll Frequency, Payroll Closing Day, and Gusto Company ID do not match all businesses selected. If the configuration for all selected businesses doesn't match, a pop-up will display what doesn't match.
For Gusto integration, the Gusto Company ID must match to run payroll for multiple businesses at once.
To run payroll for multiple locations:
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From the Payroll report, select the
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Select the Business Location field.
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Select the locations you want to review, then select Apply.
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Select the Payroll Closing Date with the
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Select Run Report.
To run payroll for multiple locations:
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From the Payroll report, expand Advanced Filters.
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Expand the Business Location drop-down menu and select the locations you want to review.
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Select the Payroll Closing Date with the
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Select Run Report.
When you run the Payroll report on your mobile device, you'll find that each employee's payroll information is organized into cards. These cards contain details such as the employee's hourly rate, hours worked, business cost, gross sales, and commission. The Payroll Due row, located at the bottom of the card, shows the total amount owed to the employee. The Payroll Due total does not include income tax deductions.
If a card contains the icon, you can drill through the report to access individual transactions. Each transaction will be displayed as a separate card. For instance, you could drill through an employee's payroll report to review the transactions where they earned commission for specific services. This data is sourced from your Transaction List report.
You can also drill through an employee's Hourly Rate if they worked multiple roles. See Role-Based Hourly Pay for more information.
The Payroll report generates a table with your employees' payroll information, which is organized into separate rows for each employee. Each row contains details such as the employee's hourly rate, hours worked, gross sales, and commission earned. The final column, Payroll Due, displays the amount you owe each employee. The Payroll Due total does not include income tax deductions.
If a field is clickable, you can drill through the report to access individual transactions. This allows you to review specific transactions, such as commissions earned by an employee for certain services. This data is sourced from your Transaction List report.
Additionally, if an employee worked multiple roles, you can drill through their hourly rate to view the role-based pay information. See Role-Based Hourly Pay for more information.
It's important to keep in mind that when closing out payroll, you won't be able to do so for individual employees. In order to properly close out payroll, you must ensure that all employees are selected. select Payroll Paid to close out payroll for all employees. Once Payroll has been finalized, you can view the saved report in Payroll History.
For a more detailed explanation of how to close out payroll with Vagaro and Gusto, see here.
Comments
4 comments
It only allows me to select "Paid" to close my payroll if I include all providers. What if I don't wish to select every provider for every payroll?
Hi Aishah. The software only allows you to close out the payroll for all employees, but I will send your feature request to our development team.
How do I set up withholdings in payroll upon employees W4?
Hi Annie. The payroll report is more for record-keeping, so currently, we don't have a way to set up withholdings. I'll send this feedback to our management team.
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