Payroll - How to Finalize and Close Out Your Payroll in Vagaro

To finalize your payroll and mark it as Paid, follow these steps:

• Click Reports at the top of the screen. 
• Click Payroll on the left side of the page.
• Use the arrows under Payroll Close Date to select the specific payroll period you want to finalize and close out. Click the drop-down under Service Providers to select the employees you want to include in the report. Then click Run Report.
• Click Payroll Paid. This adds the payroll period to the Payroll History report. 

*Remember, in order to close out your payroll, you have to mark it as paid. If you do not include all your employees in the report, the Payroll Paid button will not appear and you won't be able to finalize your employee pay for that period.  

• Related Article: How to Set Your Payroll, Including Your Hourly-Rate and Commission Structure.

Let's get started!

1. Click Reports at the top of the screen. 

2. Click Payroll on the left side of the page. 

3. Use the arrows under Payroll Close Date to select the specific payroll period you want to finalize. The payroll period is based on the Payroll Frequency you selected when configuring your payroll. 

Click the drop-down under Service Providers to select the employees you want to include in the report. Remember, if you do not include all your employees in the report, the Payroll Paid button will not appear and you won't be able to finalize your employee pay. 

4. To include past employees in the payroll, click Advanced Filters. 

5. Click Include Past Employee if you want to include these service providers in the report. When you're finished, click Run Report. 

6. Once you run the report, you'll be able to see the hourly rate and commission for each employee. You'll also able to see the business cost that was deducted, the total sales and commission amount for each service provider and how much each person is owed based on the structure you set. 

7. At the bottom of the screen, click Export to export the payroll to an Excel or PDF file. Click Print to get a paper copy. 

8. When you're finished, click Payroll Paid at the top of the screen. This adds it to the Payroll History report where you'll be able to see past payroll that has been marked as paid. Click this link for more information: How to See Your Payroll History in Vagaro.

9. Click OK to confirm. 

10. This popup appears if you try to mark the payroll as paid again. Click OK.