As the account owner, you have full access to the account and can assign Access Levels to employees you add to Vagaro.
Think of Access Levels as permissions or roles that can be customized to allow or limit your employees from viewing and/or editing specific features in Vagaro.
When adding a new person, there are two Employee Types you can select from:
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Account Admin: Assign this to an employee who is a receptionist, manager, or supervisor. You won't be able to add services to any profiles with this employee type. However, you will not be charged the $10 per month additional cost for adding this type of profile.
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Service Provider: Assign this to an employee who provides services in your account. This comes with a $10 per month additional cost, but if you have seven or more employees, the cost caps at $85 per month.
To get started, follow the steps below.
Related Article: Setting Access Levels - Web Version
Go to the access levels page. There are five already in the system by default. You can also assign them to an employee when adding them to your account. Here's some information about each access level.
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Admin - assign this role to the person who is in charge of booking appointments and managing your cash register.
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Service Provider Commission - assign this role to employees who provide services in your account. This includes hairdressers, manicurists, massage therapists, coaches, stylists, trainers, etc.
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Manage/Supervisor - assign this role to the person who's in charge of managing the salon. This employee does not provide services in your account.
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Service Provider Self Employed - assign this role to employees such as hairdressers, manicurists, massage therapists, etc., who are renting booths at your business.
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Owner - Assign this role to employees who need complete access to all Vagaro features and functionalities in your account.
To edit an access level, find the item. Tap the Action menu (3 vertical dots) and then tap Edit.
Creating New Access Levels for Specific Employees
Remember, once you assign an access level to an employee and edit it, the changes will affect all employees who have that same access level. Let's say, for example, we assign Barbara and Cherie the Service Provider Booth Renter access level. If we edit this access level, the changes will affect both employees.
To avoid this confusion, you can create a custom access level for each employee. To do this, select New Access Levels from the main Access Levels page.
Choosing the Right Employee Type when Adding an Employee
When adding an employee to the account, be aware of the Employee Type you select for that person. To get started, open the Employee Type drop-down menu.
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Vagaro Pro  |
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Account Admin
Assign the Account Admin employee type to an employee who is a receptionist, manager, or supervisor. You won't be able to add services to any profiles with this employee type. However, you will not be charged the $10 additional cost for adding this type of profile.
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Service Provider
Assign the Service Provider employee type to an employee who provides services in your account. This comes with a $10 per month additional cost, but if you have seven or more employees, the cost caps at $85 per month.
Selecting the Right Access Level
You'll also have the option to assign an access level to an employee when adding them to your account. There are five access levels in the system by default.
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