How to Select the Right Employee Type and Access Level

As the account owner, you have full access to the account and can assign Access Levels to employees you add to Vagaro.

Think of Access Levels as permissions or roles that can be customized to allow or limit your employees from viewing and/or editing specific features in Vagaro. 

When adding a new person, there are two Employee Types you can select from: 

• Account Admin: Assign this to an employee who is a receptionist, manager or supervisor. You won't be able to add services to any profiles with this employee type. However, you will not be charged the $10 per month additional cost for adding this type of profile. 
• Service Provider: Assign this to an employee who provides services in your account. This comes with a $10 per month additional cost, but if you have seven or more employees, the cost caps at $85 per month. 

Let's explore this topic in more detail. 

• On the Vagaro Pro App (Android and iPhone)
• On the Desktop Version (Computer, iPad, and Tablet)

Related Article: How to Set Access Levels in Vagaro 

On the Vagaro Pro App

Getting Started

To get to the Access Levels page, follow these steps.

1. Tap More. 

2. Tap Settings. 

3. Select Access Levels on the left side of the screen.

Assigning Access Levels to Employees

Once you get to the access levels page, you'll find that there are five already in the system by default. Notice you can also assign them to an employee when adding them to your account. Here's some information about each access level. 

• Admin - assign this role to the person who is in charge of booking appointments and managing your cash register. 
• Service Provider Commission - assign this role to employees, who provide services in your account. This includes hairdressers, manicurists, masseuses, coaches, stylists, trainers, etc. 
• Manage/Supervisor - assign this role to the person who's in charge of managing the salon. This employee does not provide services in your account. 
• Service Provider Booth Renter - assign this role to employees such as hairdressers, manicurists, masseuses, etc., who are renting booths at your business. 
• Owner - Assign this role to employees who need complete access to all Vagaro features and functionalities in your account.

To edit an access level, locate the item. Select it. Then tap Edit. 

Creating New Access Levels for Specific Employees

One thing to be aware of is once you assign an access level to an employee and edit it, the changes will affect all employees who have that same access level. Let's say for example we assign Barbara and Cherie the Service Provider Booth Renter access level. If we edit this access level, the changes will affect both employees.  

To avoid this confusion, you can create separate access levels for each employee. Once you access the main Access Levels page, select New Access Levels to create a custom one for an employee. 

Choosing the Right Employee Type When Adding an Employee

When adding an employee to the account, be aware of the Employee Type you select for that person. To get started, tap the Select employee type drop-down under Employee Type. 

There are two types:

• Account Admin.
• Service Provider.

1. Assign the Account Admin employee type to an employee who is a receptionist, manager or supervisor. You won't be able to add services to any profiles with this employee type. However, you will not be charged the $10 additional cost for adding this type of profile. 

2. Assign the Service Provider employee type to an employee who provides services in your account. This comes with a $10 per month additional cost, but if you have seven or more employees, the cost caps at $85 per month. 

Selecting the Appropriate Access Level 

You'll also have an option to assign an access level to an employee when adding them to your account.

Notice there are already five access levels in the system by default. When you're ready, select the appropriate access level for that employee. 

On the Web Version

Getting Started

To get to the Access Levels page, follow these steps.

1. Click Settings at the top of the screen. 

2. Select Access Levels on the left side of the screen.

Assigning Access Levels to Employees

Once you get to the access levels page, you'll find that there are five already in the system by default. Notice you can assign them to an employee when adding them to the system. Here's some info about each access level. 

• Admin - assign this role to the person who is in charge of booking appointments and managing your cash register.
• Service Provider Commission - assign this role to employees, who provide services in your account. This includes hairdressers, manicurists, masseuses, coaches, stylists, trainers, etc. 
• Manage/Supervisor - assign this role to the person who's in charge of managing the salon. This employee does not provide services in your account. 
• Service Provider Booth Renter - assign this role to employees such as hairdressers, manicurists, masseuses, etc., who are renting booths at your business. 
• Owner - Assign this role to employees who need complete access to all Vagaro features and functionalities in your account.

To edit an access level, locate the one you want to make changes to. Click the three dots that correspond to it. Then click Edit. 

Creating New Access Levels for Specific Employees

One thing to be aware of is once you assign an access level to an employee and edit it, the changes will affect all employees who have that same access level. Let's say for example we assign Barbara and Cherie the Service Provider Booth Renter access level. If we edit this access level, the changes will affect both employees.  

To avoid this confusion, you can create separate access levels for each employee. Just go to the Access Levels page and click New Access Levels to create a custom access level for an employee. 

Choosing the Right Employee Type When Adding an Employee

When adding an employee to your account, be aware of the Employee Type you select for that person. There are two types:

• Account Admin.
• Service Provider.

1. Assign the Account Admin employee type to an employee such as a receptionist, manager or supervisor. You won't be able to add services to any profiles with this employee type. However, you will not be charged the $10 additional cost for adding this type of profile. 

2. Assign the Service Provider employee type to an employee who provides services in your account. This comes with a $10 per month additional cost, but if you have seven or more employees, the cost caps at $85 per month. 

Selecting the Appropriate Access Level 

You'll also have an option to assign an access level to an employee when adding them to your account. Notice there are already five access levels in the system by default.