The Deposits report is used to show a breakdown of all the credit card transactions deposited to your merchant account. You can see the gross sales, the total fees deducted, the total refunds and chargebacks, and the net profit you earned during a specific date range.
Important
Refer to our Batch Time Schedule for information on when you'll receive your deposits.
Prerequisites: This feature requires Credit Card Processing.
Running this report on a phone shows the total sales, deductions, and the net deposit to your merchant account. Scrolling past the summary, a card for each deposit will list the details of the individual deposits made during the selected date range. Selecting each card will list the details of all the credit card transactions processed for that deposit.
To run the Deposits report:
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Go to → → → .
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At the top of the screen, select the Date Range of the time card entries to view.
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In the list of merchant accounts, select a merchant. The report is automatically generated.
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Scroll down the screen to see the amounts deposited into the merchant's bank account for each payment type.
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At the bottom of the screen, you can perform the following additional tasks:
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Export: Save the report to a PDF file.
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Print: If your device is connected to a printer, select whether to Print Summary of the report or Print Each Transaction's details included in this report.
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Optionally, to view detailed information about the credit card transactions in the in the deposit:
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Select a card to view the transaction in the Deposit Transaction report.
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To download and save the transaction details to a PDF file that you can later print, select the Print
icon.
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Running this report on the web, tablet, Pay Desk, or PayPro lists the total sales, deductions, and the net deposit to your merchant account. Below the summary is a table listing the details of the individual deposits made during the selected date range. Selecting a row will list the details of all the credit card transactions processed for that deposit.
To run the Deposits report:
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Go to → → .
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At the top of the screen, set the filters for your report, then select Run Report.
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Transactions From-To: Select the start and end dates of the report, then select Submit.
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Merchant: Select the merchant to view deposits for.
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Payment Type: Select one or more payment types to view deposits for.
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Optionally, sort the appointments by selecting the column headers at the top of the report.
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At the bottom of the screen, you can select:
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Print: Get a hard copy of the report.
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Export: Save the report to an Excel or PDF file (web version only).
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To view a list of all the credit card transactions for a specific deposit transaction, select the deposit's row.
In the Deposit Transaction report, you can also
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Sort the transactions by selecting the column headers.
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Export
or Print
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Generating this report allows you to view up to three levels of detail about the funds deposited to a merchant's bank account.
Above the list of deposits is a summary of all the transaction details for the selected date range.
The following information is shown in the deposit overview:
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Gross Sales: The total amount of sales before fees are deducted.
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Fees: The total amount of credit card fees that were deducted from the transactions, based on the merchant plan you selected when signing up for credit card processing.
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Refunds: The total amount of refunds you've processed.
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Chargebacks: The total amount of chargebacks from customer disputes.
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Net Deposit: The total amount that was deposited into your bank account, calculated as <gross sales> minus <fees, refunds, and chargebacks>. This amount will be the same as what you'll see on your bank statement.
The following information is shown in the deposit overview:
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Gross Sales: The total amount of sales before fees are deducted.
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Fees: The total amount of credit card fees that were deducted from the transactions, based on the merchant plan you selected when signing up for credit card processing.
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Refunds: The total amount of refunds you've processed.
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Chargebacks: The total amount of chargebacks from customer disputes.
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Net Deposit: The total amount that was deposited into your bank account, calculated as <gross sales> minus <fees, refunds, and chargebacks>. This amount will be the same as what you'll see on your bank statement.
The deposit summary shows the totals for each deposit by transaction type for each date.
The following information is shown in the deposit summary:
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Swiped/# Of Swiped Typed: The total amount and number of swiped card transactions.
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Typed/#Of Typed: The total amount and number of typed card transactions.
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ACH/# Of ACH: (US only): The total amount and number of rent collection payments paid.
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Vagaro Pay Later/# Of Vagaro Pay Later: (US only) The total amount and number of Vagaro Pay Later transactions.
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Total: the total revenue from all transactions.
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Type Fee/Swiped Fee: The total amount of fees charged for swiped and typed transactions for each transaction, excluding fees for individual transactions, like the 19¢ per transaction fee for Large Merchants.
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ACH Fee and Pay Later Fee (US only): The total amount of fees taken for rent collection and Vagaro Pay Later.
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Transaction Fee: The total amount of fees charged per transaction, based on the base rate. For example, in the US, 19¢ is charged per transaction for Large Merchant accounts.
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Total Fees: The total amount of all fees that were deducted from this deposit.
Monthly Fee (US only): The monthly $10 fee for the Large Merchant plan
FANF Fee (US only): The Fixed Acquirer Network Fee that VISA charges its merchants, depending on the size of the account holder or the type of transaction made. Vagaro waives this fee for Small Merchant accounts.
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Refunds/# Of Refunds: The amount and number of refunds.
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Chargebacks/# Of Chargebacks: The total amount and number of chargebacks.
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Net Deposit: The amount deposited into the merchant's bank account.
The following information is shown in the deposit summary:
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Date: The day when the transaction was deposited into the merchant's bank account.
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Swiped and Typed: The total amount from swiped and typed card transactions.
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# of Swiped and # of Typed: The number of swiped and typed card transactions.
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ACH and # of ACH (US only): The total amount and number of rent collection payments made.
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Vagaro Pay Later and # Of Pay Later (US only): The total amount and number of Vagaro Pay Later transactions made.
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Total: the total revenue from all transactions.
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Type Fee and Swiped Fee: The total amount of fees charged for swiped and typed transactions for each transaction, excluding fees for individual transactions, like the 19¢ per transaction fee for Large Merchants.
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ACH Fee and Pay Later Fee (US only): The total amount of fees taken for rent collection and Vagaro Pay Later.
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Transaction Fee: The total amount of fees charged per transaction, based on the base rate. For example, in the US, 19¢ is charged per transaction for Large Merchant accounts.
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Total Fees: The total amount of all fees that were deducted from this deposit.
Monthly Fee (US only): The monthly $10 fee for the Large Merchant plan
FANF Fee (US only): The Fixed Acquirer Network Fee that VISA charges its merchants, depending on the size of the account holder or the type of transaction made. Vagaro waives this fee for Small Merchant accounts.
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Refunds and # Of Refunds: The total amount and number of refunds.
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Chargebacks and # Of Chargebacks: The total amount and number of chargebacks.
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Net Deposit: The amount deposited into the merchant's bank account.
Selecting a deposit transaction shows a list of credit card transactions batched in that deposit.
Successful deposits are shown with a green stripe beside their cards.
The following credit card information is shown in the Deposit Transactions drill-through report:
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Transaction Date: Date when the credit card was used.
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Deposit Date: Date when the charged amount was deposited into the merchant's bank account.
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Tran Num: Transaction number of the deposit.
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Tran Type: Whether the credit card transaction was charged (+CC) or refunded (-CC Refund).
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Swiped/Typed: Whether the card was swiped (S) or the card number was manually typed in (T).
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Name: The name of the customer and/or credit credit type used.
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Last 4 of Acct.: The last four numbers of the customer's credit card.
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Gross: The total amount charged to the credit card.
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Disc Fee: Credit card processing fee charged to the merchant.
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Per Tran: Transaction fee charged to the merchant.
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Refund: The amount refunded back to the customer's credit card.
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Fee: The total amount of fees (Disc Fee and Per Tran) charged to the merchant.
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Net Amount: The total amount collected from the transaction, minus fees.
The following credit card information is shown in the Deposit Transactions drill-through report:
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Transaction Date: Date when the credit card was used.
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Deposit Date: Date when the charged amount was deposited into the merchant's bank account.
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Tran Num: Transaction number of the deposit.
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Tran Type: Whether the credit card transaction was charged (+CC) or refunded (-CC Refund).
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Swiped/Typed: Whether the card was swiped (S) or the card number was manually typed in (T).
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Name: The name of the customer and/or credit credit type used.
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Last 4 of Acct.: The last four numbers of the customer's credit card.
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Gross: The total amount charged to the credit card.
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Disc Fee: Credit card processing fee charged to the merchant.
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Per Tran: Transaction fee charged to the merchant.
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Refund: The amount refunded back to the customer's credit card.
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Fee: The total amount of fees (Disc Fee and Per Tran) charged to the merchant.
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Net Amount: The total amount collected from the transaction, minus fees.
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