You can pay your contractors at any time by running the Payroll report and then submitting it for processing. Contractors will receive their funds according to your business's processing schedule. Any contractors who did not complete their onboarding to Vagaro Payroll cannot be paid.
You can submit or cancel a payroll up until the cut-off time at 4 PM PT (or 7 PM ET) the day before pay day. Any payroll marked as "Pending" and "Paid" can no longer be canceled. Because of the required processing time, a notification will be displayed if the funds will not be deposited to their bank accounts in time for their pay day.
Tip
If a contractor who was invited to complete their payroll profile hasn't onboarded themselves by for their first pay day, you can Resend or Cancel an Onboarding Invitation to a Contractor and enter their information yourself.
Prerequisites: This feature requires Vagaro Payroll and is available only to businesses in the US.
To run and submit your payroll for a contractor:
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Go to the Payroll report.
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On a Phone: Go to → → .
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On the Web, Tablet, or Pay Desk: Go to → → .
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In the Which Employees Are Your Paying? screen, select Contractors.
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In the Which Payroll Do You Want to Run? screen, select Regular Payroll.
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At the top of the screen, configure your report filters, then select Run Report:
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Payroll Period: Select the pay period the contractors worked.
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Pay Date: The date when the contractors will receive their direct deposit, or the date to be shown on the paycheck.
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Contractors: Select the contractors to be paid.
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Optionally, to Include Past Employees, select Advanced Filters, and then select the checkbox.
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For each contractor you're paying:
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Scroll to the right side of the report, then select the Action
menu.
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Select Edit Payroll.
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Enter the payment information for the contractor:
The Gross Pay is automatically updated as you enter the contractor's pay information.
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Pay By: Whether to pay the contractor by Check or Direct Deposit.
Note
If you’re going to pay an employee outside of payroll (via a physical check), make sure you record it for tax purposes.
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Regular Hours: The number of hours that the contractor worked at the regular hourly rate.
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Overtime Hours (1.5x): The number of overtime hours that the contractor worked and will be paid time-and-a-half the hourly rate.
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Overtime Hours (2x): The number of overtime hours that the contractor worked and will be paid double the hourly rate.
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Tips: The amount of tips to pay the contractor.
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Bonus: The additional amount you'd like to pay the contractor.
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Reimbursement: Expenses that you're paying the contractor back for, such as extra supplies that they paid for out-of-pocket.
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Commission Total: The commission amount that you're paying the contractor.
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Select Save.
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At the bottom of the screen, you can select:
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Print: Get a hard copy of the report.
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Export: Save the report to an Excel or PDF file (web version only).
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Review the report, and if the totals look correct to you, select Submit Report.
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In the Review and Submit Payroll popup, select each tab and review the payroll details to be submitted, then select Submit:
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Note
These details do not include the amounts paid by check because they are not debited directly from your payroll.
Company Pays: Lists the payments to each contractor, and a breakdown of the payment.
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Debited: Shows the amount to be debited from the business's bank account and deposited to your contractors' bank accounts. Payments made by check are not included in the debited amount.
If you need to make any corrections, select the X in the upper-right corner of the popup, then update and resubmit the payroll.
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In the Payroll Submitted popup, review the confirmed amounts and dates, then close the popup.
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