Credit card transactions are grouped into daily batches until the cut-off time, after which they are deposited into your bank account the following business day. Transactions made on Fridays, Saturdays, or Sundays are batched together and deposited on Mondays. Any transactions completed after the cut-off time are included in the next day’s batch.
A "batch" is a group of items or processes handled together, similar to baking a batch of cookies. When your transactions are batched, the total revenue generated during the business day is combined into one deposit. This amount, minus credit card processing fees, is then transferred to your bank account.
Vagaro has two batch cut-off times:
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3 PM PST (Default): Transactions batched before 3 PM Pacific Standard Time (PST) on a weekday will be deposited into your account the following business day. Any transactions processed after 3 PM will be deposited in two business days.
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12 AM PST: Transactions batched before midnight (PST) are deposited into your account the following business day. For example, all transactions made from 12:01 AM (PST) until 11:59 PM (PST) on Monday will be deposited on Tuesday. If you prefer this batch cut-off time, you can switch to this cut-off time in your Merchant Account settings.
Tip
Need faster access to your earnings? Instant Payouts let you transfer funds to your bank account instantly, with no more waiting for the next batch deposit on weekends.
Prerequisites: This feature requires Credit Card Processing.
Your funds are deposited into your bank account one business day (varies by financial institution) after the batch cut-off time. Transactions made on Fridays, Saturdays, or Sundays will be batched together and deposited into your bank account the following Monday.
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Batched (3 PM/11:59 PM) |
Deposit Day |
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|---|---|---|
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Monday |
→ |
Tuesday |
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Tuesday |
→ |
Wednesday |
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Wednesday |
→ |
Thursday |
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Thursday |
→ |
Friday |
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Friday |
→ |
Monday |
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Saturday |
→ |
Monday |
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Sunday |
→ |
Monday |
Note
Businesses on the 3 PM schedule can receive funds as early as 10:30 AM local time (dependent on your bank's capabilities for quick processing).
Delays in your deposits may occur if banks are closed on holidays. As a rule of thumb:
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Transactions processed on a holiday are deposited into your bank account after two business days.
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Deposits landing on a holiday will be deposited the following business day.
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2025 |
2026 |
2027 |
2028 |
|
|---|---|---|---|---|
|
New Year's Day |
January 1 |
January 1 |
January 1 |
January 1* |
|
Martin Luther King Jr. Day |
January 20 |
January 19 |
January 18 |
January 17 |
|
Presidents' Day |
February 17 |
February 16 |
February 15 |
February 21 |
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Memorial Day |
May 26 |
May 25 |
May 31 |
May 29 |
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Juneteenth |
June 19 |
June 19 |
June 19* |
June 19 |
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Independence Day |
July 4 |
July 4* |
July 4** |
July 4 |
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Labor Day |
September 1 |
September 7 |
September 6 |
September 4 |
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Columbus Day |
October 13 |
October 12 |
October 11 |
October 9 |
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Veterans Day |
November 11 |
November 11 |
November 11 |
November 11* |
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Thanksgiving Day |
November 27 |
November 26 |
November 25 |
November 23 |
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Christmas Day |
December 25 |
December 25 |
December 25* |
December 25 |
Note
* This holidays fall on a Saturday. The deposit schedule is not affected.
** This holiday falls on a Sunday. All deposits scheduled for Monday will be deposited the following Tuesday.
The following online-only banks are not supported for deposits with Vagaro. If you add any of the banks below, you will not receive your funds. If you already set up deposits using one of the banks below, you must change the bank in your Merchant Account.
You can view your available funds from your Merchant Account, Deposit Report, and Notification Panel . The balance shown includes all transactions made throughout the day, as well as any rent collection payments, after deducting merchant processing fees, Vagaro Capital payments, and customer refunds. Vagaro Pay Later transactions will not appear in your balance and will be deposited separately.
The Deposit Balance shown in your account includes funds that have been processed and are ready for transfer. It will be set to zero at the batch time (3 PM PST or 12 AM PST), meaning that your funds have been processed and are on the way! There is also a two-hour processing delay for new credit card transactions. For example, if your balance shows $2,000 at 2:00 PM and you process another $100 at 2:30 PM, that $100 won’t appear in your balance until around 4:30 PM. Only funds shown in your balance can be deposited instantly.
To see available funds:
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Go to your Merchant Account settings:
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On the Vagaro Pro App: Go to → .
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On the Web Version: In the top-right corner, select your profile icon, then select Merchant Accounts.
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Optionally, if the business has multiple Merchant Accounts, you can change the selected account in the Merchant Account list.
Your Deposit Balance appears. You can also see your next Scheduled Deposit day or select the Info chip to see all transactions included in your balance.
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