Start accepting payments with Vagaro by signing up for Credit Card Processing. Vagaro offers competitive rates and a wide range of other benefits, including charging credit cards, storing credit cards on a customer's file, setting up recurring membership/package plans, and more. To help get your business started with processing payments, anyone who signs up for credit card processing can order a free credit card reader.
Prerequisites: This feature is available for all Vagaro businesses.
Important
Signing up for Credit Card Processing will take you out of the free trial.
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A mobile device with a camera: You will need a mobile phone or tablet to complete the application. You will also need to scan a QR code. If your device does not natively allow for scanning QR codes with the device's camera, you must download an app that can.
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Valid ID: Passport, driver's license, ID card, residency permit card, temporary visa.
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Bank Login Information: To prevent application denials, Plaid will verify your banking information before you even submit your application. To do so, you will need to log in to your online bank banking through Plaid.
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Medical License (Optional): Chiropractors, chiropractic offices, medical services, health practitioners, and med spa businesses will need to take a picture of their medical license to complete the application.
To begin your application:
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Go to the Credit Card Processing signup page:
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On Vagaro Pro: Select → .
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On Web: Hover over Settings, then select Credit Card Processing.
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Select Get Started.
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Choose your Vagaro hardware:
Tip
All customers who sign up for Credit Card Processing can order a free credit card reader.
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Add your Vagaro hardware to your cart, then select Continue.
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Select I'll Do This Later to skip this step.
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After choosing your Vagaro hardware, you will need to enter some information about your business. If you aren't quite sure what you need to enter, the sections below can help provide clarification.
The "type of merchant" is your business's structure. This is the legal designation for your business required by the government.
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Sole Proprietor (Self-Employed)
Someone who owns and runs a business by themselves; however, if you select Sole Proprietor, this does not mean you have to work alone.
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Limited Liability Company (LLC)
A business type that protects business owners from personal responsibility for their business's debts and liabilities while providing better tax advantages than a sole proprietor.
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Private Corporation (Privately Owned Business)
Your business must file Articles of Incorporation to create a business entity with the IRS.
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Public Corporation (Publicly Traded on the Stock Market)
Your business must file Articles of Incorporation to create a business entity with the IRS.
Learn more from the Small Business Administration:
Sole Proprietor businesses do not need to enter a Legal Business Name.
The Employer Identification Number (EIN) is a unique nine-digit number assigned by the Internal Revenue Service (IRS) to businesses working in the U.S. It's used to identify taxpayers who are required to file various business tax returns.
Sole Proprietorship businesses do not require an EIN to submit their application.
Your processing volume determines your merchant size: Small Merchant (less than $4000) or Large Merchant (more than $4000). These two merchant account types have different processing rates and fees. Please review our Credit Card Processing Fees and Rates before continuing.
After entering your business details, you will need to scan a QR code to continue the application on your phone or tablet.
Vagaro has partnered with Plaid to provide your business with better security and a more streamlined signup process. Plaid will automatically populate your information without needing to fill out any forms.
After verifying your identity, you will need to connect your bank with Vagaro. To do so, you will need to log in to your online banking through Plaid. This helps verify and set up your merchant account for bank deposits and prevent failed deposits and application denials.
Note
If you can't sign in to your online banking through Plaid, you will need to manually enter your account and routing number.
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A medical License is required for businesses accepting HSA/FSA payments.
As stated above, chiropractors, chiropractic offices, medical services, health practitioners, and med spa businesses will need to take a picture of their medical license to complete the application. You can either take a picture of your license or upload an image from your device.
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Order your products to complete the application.
You can now order the hardware you selected at the beginning of the application. You can select Back to Hardware to modify, add, or remove items from your cart. Keep in mind that you can order your free credit card reader at any time; the promotion does not expire.
Both commission-based and paid employees do not need their own merchant account, but self-employed or booth renter employees are encouraged to sign up on their own.
Important
Please sign in to your Vagaro account (not the business owner's account) to apply. If you sign up for credit card processing while logged as the business owner, the application will be placed under the business owner.
Follow the steps above to apply for Credit Card Processing as an employee.
This article covers signing up for credit card processing in the United States. For other countries, see:
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