When it is time to pay your employees, use the Payroll report screen to run and submit your payroll. Unless you have entered paystub information for all your current and terminated employees you are paying, you won't be able to pay them on the scheduled pay date and will be prompted to Upload Previous Paystubs. The amount of time it takes to run your payroll depends on the number of employees you have on your payroll.
You can submit or cancel a payroll up until the cut-off time at 4 PM PT (or 7 PM ET) the day before pay day. Any payroll marked as "Pending" and "Paid" can no longer be canceled. Because of the required processing time, a notification will be displayed if the funds will not be deposited to their bank accounts in time for their pay day.
You can also run an off-cycle payroll to pay employees between pay cycles, award a monetary bonus, or reimburse them for expenses.
Before running payroll, keep in mind:
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Any employees who did not complete their payroll onboarding will not be paid during that pay cycle, and a popup will list the outstanding employees who will not receive a direct deposit for that payment. Select Cancel to complete their onboarding first, or select Run Payroll to proceed anyway.
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If you have any pending employee PTO requests, a popup will notify you that you may be paying those employees less than what they are owed. To review those pending requests, select View Time Off Report, or select the checkbox and then Run Report to run your payroll anyway. You can also skip or exclude those employees from payroll.
Prerequisites: This feature requires Vagaro Payroll and is available only to businesses in the US.
To run and submit your payroll:
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Go to the Payroll report.
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On a Phone: Go to → → .
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On the Web, Tablet, or Pay Desk: Go to → → .
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In the Which Employees Are You Paying? screen, select Employees.
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In the Which Payroll Do You Want to Run? screen, select Regular Payroll.
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At the top of the screen, select your Payroll Period, and then select the Employees to pay.
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Optionally, to Include Past Employees, select Advanced Filters, and then select the checkbox.
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Select Run Report. A list of your employees’ earnings and payments is generated.
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Review the report, and if the totals look correct to you, select Submit Report.
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To exclude an employee from the payroll, select the Action button at the end of the employee's row, then select Skip Employee. Select Unskip employee to add them back.
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To change the payment to an employee, select the Action button at the end of the employee's row, then select Edit Payroll. After you update the payment amounts, select Save.
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In the Review and Submit Payroll popup, select each tab to review the payroll details to be submitted.
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Company Pays: Lists the employee’s payments and a breakdown of the payment.
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Taxed & Debited: Lists the taxes and other amounts to be debited from the business's bank account and deposited into your employees' bank accounts.
Note
These details do not include the amounts paid by check because they are not debited directly from your payroll.
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Select Submit.
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In the Vagaro Payroll Pending popup, review the confirmed amounts and dates, then close the popup.
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