A Resource is a room, space, furniture, or tool required to perform a service. Because of its limited quantity, resources must be shared between team members. Examples include a massage room, a chair, a studio, and different types of equipment. Vagaro automatically selects the first available resource for each booking, and you can change the assigned resource if needed.
Prerequisites: This feature is available for all Vagaro businesses.
Before a resource can be assigned to a service or class, it must be created.
Adding one or more resources to the services or classes on your Service/Class Menu automatically assigns the selected resource(s), if available, when an appointment booked. Resources are also assigned, if possible, when booking service bundles.
Resources can also be assigned to appointments when they are booked.
To assign a resource to an appointment:
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On the Calendar, book a service or a class, or edit an existing one.
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In the Resource list, select or update the resource(s) for the appointment.
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Optionally, update any other information about the service or class if required.
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Select Save or Book.
To assign a resource to an appointment:
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On the Calendar, book a service or a class, or edit an existing one.
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In the Resource list, select or update the resource(s) for the appointment.
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Optionally, update any other information about the service or class if required.
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Select Save or Book.
Multiple appointments and service bundles can be booked to be performed at the same time, such as a couple's massage performed by two service providers, or back-to-back, such as one person getting a massage followed by the person's friend.
You can book appointments for one service bundle or for up to 10 individual services or classes.
To add a resource to multiple appointments:
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On the Calendar, select an available timeslot, and then select New Appointment.
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Select the customer, the Service, and any Add-Ons, and the service's other information as needed.
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In the Resource list, select or update the resource(s) for the appointment.
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Select Add another service. to add up to nine additional services.
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Select Book.
To add a resource to multiple appointments:
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On the Calendar, select an available timeslot, and then select New Multiple Appointments.
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In the Book Multiple Appointments popup, select the services or service bundles to book, as well as their Add-Ons.
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Update the Resource(s) and the services' other information as needed.
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Select Next.
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In the Book Appointment popup, select the Customer and the rest of the appointments' information.
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Select Book.
Comments
26 comments
I like this feature, but booking from a mobile device gives no indication of any resource being used by service providers, so they can still double book rooms. Most of our spots are booked on mobile devices so this doesn't help us at all.
Krista - Resource Management is in the new version of the apps that we are waiting to be released. They are going through approval process with Apple and Android right now. All new features always come out on the web version first and then we can add them to the apps afterwards.
Fantastic feature!! Thanks so much!!
Resource management is now supported on the Vagaro Pro mobile apps as well!
Thank you for the updates! This feature has been very helpful to us. I appreciate that you all are always working so hard to make our lives easier:)
I'd like to see a way to limit the times a resource is available.... eg the resource is only available in the mornings or only twice a week. So bookings using that resource are confined to selected time slots. (Real world example, My downtown Room is only available Tues 9.30 - 1.30 & Thurs 9.30-1.30. I'd like to make it so that people trying to book into those time slots know which location to attend)
Pretty Please.
is there a way to add a resource room and make it act like an employee? So it can have its own available times and spot on calendar?
Hi Denise. You can absolutely do this. Once you get to the Employee Profiles page in Settings, select Add New Employee to get started. From here, you can create the item.
Is there a way to default an employee to a resource? ie. I have 2 employees sharing my #2 massage room. I would like them to default to that room instead of mine. Also is there a way to see the availability of a resource on the calendar? ie. when the room is empty/available
Hi Anna. I'm going to send a feature request to our development team for a resource to default to an employee. Currently, the way it's designed is you assign resources to specific services.
To answer your second question, the software recognizes when a room has been booked and automatically defaults to the next available resource.
As far as seeing the availability, I'd advise using the Print Daily Plan tool. This allows you to print the schedule for the day and shows you if a resource has been assigned to that service or appointment. To access this feature, follow these steps:
That sounds like a great option for day of but I have 3 massage therapists sharing the same room. It is not easy to see if the room is available a week from now by printing out the daily log.
Hi Anna. This is great feedback. I'll submit a feature request to our development team.
I would really appreciate a way to see which resource is assigned to appointments on the Calendar screen. It would be much easier than printing out the Daily Plan. Just seeing the resource listed after the service in the appointment box would be super helpful to front desk personnel.
Hi Rui,
We have some very exciting Calendar updates that will be launching in the next month that will make it easier for you to track resources. Stay tuned for updates!
I have two women who rent rooms, the other three in my space rent tables. some appointment types have cross over. However, there isn't a way to specify resources to people. Meaning, If an employee and I have the same service type, it might give my private room to her, because we both perform the same service. Even though she doesn't have an available bed. Being able to assign a person to a resource or multiple resources, ideally, would fix this problem.
Hi Hanna,
I'd suggest you put this in as a feature request. I see there's one there already for you issue, so you could add your vote to it:
Resources Set by Employee – Customer Feedback for Vagaro
I really need to be able to add a specific room to an employee as well. So resources set by employee.
Please let me know if this is an option yet. Having this would be extremely helpful. I can not find it
I see a number of New Feature Requests that sound like what you're looking for, but they're in the "Gathering Feedback" stage and I can't predict when/if it might be implemented.
Where is Vagaro on this request? It seems that allowing a "resource" to have a specific schedule is all that is being asked. Setting up a "resource" as an employee does not meet the needs of a "resource" since the resource is needed specifically for a service or class type. Please advise if there is an ETA for this feature. Based on comments above, this feature was requested 9 years ago. Really?!
Hi Kasey,
This feature is currently in development and is planned to be released soon. It is high on our priority list, and we appreciate your patience.
Thanks,
Jamie
Is there still no update ? I would like the option to set a schedule for a resource ? As of right now it seems like that’s not an option? I need to make sure I can book a certain service only on selected days.
Hi Ana,
This feature is still in the works. I'll keep this thread in the loop for when there's an update.
Thanks,
Jamie
Is there a way to make a resource available, but not required. We're a larger facility and I need to be able to assign rooms day of, rather than in advance.
Hi, Desiree. this is currently not a feature on Vagaro. However, you can submit a feature request and upvote any other features that you'd like us to add to Vagaro: https://feedback.vagaro.com/forums/915991.
I am trying to click two of the resources (The room and the device) but when I book the service it only allows me to pick one resource. Is there a way to select two resources for an appointment?
Hi, Jessica. This is currently not a feature on Vagaro. However, you can submit a feature request and upvote any other features that you'd like us to add to Vagaro: https://feedback.vagaro.com/forums/915991.
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