If you have a booth renter who's renting a chair or space at your business, follow these steps to collect payment:
- Create a new membership called Booth Renter. This way, you can set the price and auto-renewal option, charging the person automatically based on a charge frequency you set.
- Create a new customer profile for the booth renter so you can charge them the fee on the Checkout screen.
- Once you create a customer profile for the booth renter, select the renter on the checkout screen. Then select the Booth Renter membership you created. Click Checkout when you're finished collecting the payment.
Let's get started!
- Setting up a Membership to Charge Booth Renter Fees
- Creating a Profile for a Booth Renter
- Charging the Booth Renter
Setting up a Membership to Charge Booth Renter Fees
1. Click Settings.
2. Select Memberships.
3. Click New Membership.
4. Enter "Booth Rent" as the Membership Name.
5. Enter "Rent collected from booth renters" in the description box.
6. Enter the price you want to charge. Then, select the charge frequency. You can charge the renter weekly, monthly, every two months, quarterly or yearly.
7. Select Auto Renew to charge the renter automatically based on the charge frequency you selected. Then enter the Auto-Renew Limit. If you select Unlimited, the membership will renew continuously. If you enter a number, the renewal will be based on this number. For example, if you enter "2," the membership will renew twice.
8. Click Save when you are finished.
Creating a Profile for the Booth Renter
1. Let's now create a client profile for the booth renter so we can charge them for the chair or space they are renting. Click Customers at the top of the screen.
2. Click New.
3. Enter an email address as well as the first and last name. If you don't know the person's email address, enter a cell phone. A first and last name is still required.
4. Click Save when you are finished.
Charging the Booth Renter
1. Click Checkout.
2. Select the booth renter customer profile we created.
3. Click Membership at the bottom of the screen.
4. Click on the drop-down menu to select the Booth Rent membership you created. Notice you also can change its price. Click the calendar icon to set the payment date. Click the checkbox next to Auto Renewal to renew the membership automatically.
5. Once you're finished, click Next.
6. Click Use Card on File if the person's credit card has been added to the profile. Click Use a Different Card to use a different credit card. Remember this step is only relevant if you have credit card processing.
7. Click Checkout when you're finished.
8. You will be able to view the membership in the booth renter's Customer Profile on the Customer Management page. You'll also be able to see it in the Transactions List as well as in the Combined Sales report.
Comments
4 comments
This is how I have been doing rentals, but honestly it's a pain because when you run reports and want to know product sales you still have to deduct this total. When running totals for as frequently as we do for taxes, etc, it's asinine. This is really a lazy way for the software to address the issue. Booth rentals are a major part of our industry and definitely should have' a way to receive payment for, and track separate from products.
I had to add the booth rental as a service because I have different prices and to keep track of who pays on time. Book each on under owner for each week. The the front desk checks them out. The reports work fine and do not get mixed up with the products.
Not all of my booth renters use vagaro, can we still do this?
still deciding which system works best idwayne and the way vagaro has it set up. any other pros or cons. seems like vagaro would have a both rental option
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