To share your Vagaro appointments schedule with an Outlook, Google, or iCal calendar, follow these steps:
- Once you access the Settings page, select Employee Profiles.
- Locate the employee whose calendar you want to share. Then select the Share Calendar option. From there, you'll have an option to choose the external calendar to which you want to transfer the appointment schedule.
Let's get started!
Calendar Sharing Options
- Sharing with Outlook
- Sharing with Google
- Sharing with iCal on a Mac
- Sharing with iCal on an iPad
- Sharing with iCal on an iPhone
Outlook
1. Click Settings at the top of the screen.
2. Click Employee Profiles.
3. Locate the employee. Then, click Share Calendar.
4. Select the time zone. Highlight and copy the URL. Then, click Save.
5. Once you get to the Outlook calendar, click on the calendar icon.
6. Click Open Calendar. Then, click From Internet.
7. Paste the URL you copied from Vagaro. Then click OK.
8. Click Yes to add the calendar.
9. The calendar has been added.
10. Right-click on the calendar. Then select Rename Calendar.
11. Enter the new name of the calendar.
1. Click Settings. Next, click Employee Profiles.
2. Locate the employee. Click Share Calendar.
4. Select the Time Zone.
5. Highlight and copy the URL. Then, click Save.
6. Go to your Google calendar.
7. Click on the + next to Add a friend's calendar.
8. Click From URL.
9. Paste the URL you copied from Vagaro in the textbox under URL of calendar. Next, click ADD CALENDAR. Notice you can make the calendar accessible to the public. Just click on the checkbox.
10. Click on the three dots next to the newly-added calendar to change its name.
11. Click Settings.
12. Enter the new name for the calendar. The page will automatically save once you perform this action.
13. The calendar has been saved.
iCal on a Mac
1. Click Settings.
2. Click Employee Profiles.
3. Locate the employee. Then, click Share Calendar.
4. Select the time zone.
5. Highlight and copy the URL.
6. Open the iCal program
7. Click File. Then, select New Calendar Subscription.
8. Paste the URL you copied from Vagaro onto the Calendar URL field.
9. Click Subscribe.
10. Enter a new name for the calendar.
11. Click on the drop down to the right of the name to select a color theme.
12. Click on the drop-down next to Auto-refresh. Then, select Every 5 minutes.
13. Click OK.
iCal on an iPad
(iPhone requires a computer)
1. Tap More.
2. Tap Web Version.
3. Tap Settings. Tap Employees. Then, tap Employee Profiles.
4. Locate the employee. Then, tap Share Calendar.
5. Select the time zone.
6. Highlight and copy the URL.
7. Press the home key on your iPad. Then, tap Settings.
8. Tap Calendar.
9. Tap Accounts.
10. Tap Add Account.
11. Tap Other.
12. Tap Add Subscribed Calendar.
13. Paste the URL that was copied from your Vagaro account.
14. Enter a description. Then, tap Save.
iCal on an iPhone
1. Tap More.
2. Tap Settings.
3. Tap Employee Profiles.
4. Tap Share Calendar.
5. Select the Time Zone. Then copy the URL.
6. Tap Save after copying the link.
7. Now that we've copied the URL, let's go to Settings in your actual phone. Select the option once you locate it.
8. Select Accounts & Passwords.
9. Select Add Account.
10. Select Other.
11. Select Add Subscribed Calendar.
12. Paste the URL in the box next to Server.
13. Tap Next.
14. Tap Save. Notice you also can enter a description.
Comments
3 comments
Can you share the calendar this way with more than one person?
I was able to add the ical URL to my Google Calendar, but none of my appointments will load. This happens for me and my employees. Please advise.
Hi Ruby. Are you still having issues? There typically is a 12-hour delay so it's not synced right away. What type of device are you using? I would advise emailing support@vagaro.com or calling 800-919-0157, ext. 2 so we can troubleshoot and see what's going on.
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