To share your Vagaro appointment schedule with Outlook, Google, or iCal, follow these steps:
- Go to the Settings page. Then select Employee Profiles.
- Find the employee whose calendar you want to share. Then select the Share Calendar option. From there, you can choose the other calendar you want to sync the Vagaro schedule with!
Calendar Sharing Options
Outlook
1. Click Settings at the top of the screen.
2. Click Employee Profiles under Employees.
3. Find the employee. Then, click Share Calendar.
4. Select the time zone. Highlight and copy the URL. Then, click Save.
5. Once you get to the Outlook calendar, click on the calendar icon.
6. Click Open Calendar. Then, click From Internet.
7. Paste the URL you copied from Vagaro. Then click OK.
8. Click Yes to add the calendar.
9. The calendar has been added! You're all set!
10. Right-click on the calendar. Then select Rename Calendar.
11. Enter the new name of the calendar.
1. Click Settings. Next, click Employee Profiles.
2. Find the employee on the list. Click Share Calendar.
4. Select the Time Zone.
5. Highlight and copy the URL. Then, click Save.
6. Go to your Google calendar.
7. Click on the + next to Add a friend's calendar.
8. Click From URL.
9. Paste the URL you copied from Vagaro in the field under URL of calendar. Then click ADD CALENDAR. Select the checkbox next to Make the calendar publicly accessible to make the calendar available to the public.
10. To change the name of the calendar you're adding, click on the three dots next to the name.
11. Click Settings.
12. Enter the new name in the field under Name. The page will automatically save once you perform this action.
13. The calendar has been saved!
iCal on a Mac
1. Click Settings at the top of the screen once you log in.
2. Click Employee Profiles on the left side under Employees
3. Find the employee. Then click Share Calendar.
4. Select the time zone.
5. Highlight and copy the URL.
6. Open the iCal program
7. Click File. Then, select New Calendar Subscription.
8. Paste the URL you copied from Vagaro onto the Calendar URL field.
9. Click Subscribe.
10. Enter a new name for the calendar.
11. Click on the drop-down to the right of the name to select a color theme.
12. Click on the drop-down next to Auto-refresh. Then, select Every 5 minutes.
13. Click OK.
iCal on an iPad
(iPhone requires a computer)
1. Tap More.
2. Tap Web Version.
3. Tap Settings. Tap Employees. Then tap Employee Profiles.
4. Find the employee. Then, tap Share Calendar.
5. Select the time zone.
6. Highlight and copy the URL.
7. Press the home key on your iPad. Then tap Settings.
8. Tap Calendar.
9. Tap Accounts.
10. Tap Add Account.
11. Tap Other.
12. Tap Add Subscribed Calendar.
13. Paste the URL that was copied from your Vagaro account.
14. Enter a description. Then tap Save.
iCal on an iPhone
1. Tap More at the bottom of the screen.
2. Tap Settings.
3. Tap Employee Profiles.
4. Tap Share Calendar.
5. Select the Time Zone. Then copy the URL.
6. Tap Save after copying the link.
7. Now that we've copied the URL, let's go to the Settings section in your actual phone. Select the option once you find it on the device.
8. Select Accounts & Passwords.
9. Select Add Account.
10. Select Other.
11. Select Add Subscribed Calendar.
12. Paste the URL in the box next to Server.
13. Tap Next.
14. Tap Save at the top-right of the screen.
Comments
11 comments
Can you share the calendar this way with more than one person?
I was able to add the ical URL to my Google Calendar, but none of my appointments will load. This happens for me and my employees. Please advise.
Hi Ruby. Are you still having issues? There typically is a 12-hour delay so it's not synced right away. What type of device are you using? I would advise emailing support@vagaro.com or calling 800-919-0157, ext. 2 so we can troubleshoot and see what's going on.
Is there any way to sync my Google Calendar with my Vagaro calendar so that I can see my Goolge Calendar items on my Vagaro calendar?
Hi Ryan. The sync is only one-way so you can't sync the Google Calendar with Vagaro, but you can sync the Vagaro calendar with Google as you already know. Feel free to submit a feature request: https://feedback.vagaro.com. This way, our development is aware of the request.
When Vagaro links to the Google Calendar. What is the refresh rate (Instant, 5 mins etc) when a new appointment is added to Vagaro to show up on the Google Calendar?
Hi Jennifer,
The refresh rate is currently every 24 hours.
I hope this helps you!
Is there any way to sync my Google Calendar with my Vagaro calendar so that I can see my Goolge Calendar items on my Vagaro calendar?
Hi Doris,
There is not a way to add events from your Google Calendar to Vagaro. The sync only allows you to add your Vagaro Appointments to Google.
We’re missing some simple support for mobile business structures.
Is there anyway for the development team to include pushing the address for delivered services in the event notes and interfacing apples “arrive by” time in calendars?
when it comes to travel time there isn’t much room for head or tail space within the software itself, and in terms of organizing my schedule being completely mobile it’s 100% dependent on traffic. It seems the decision
If there was a way to interface apples arrive by time feature in the calendar, it would alleviate so much of a headache in giving myself space to arrive early for setup, have the address right there without having to open multiple apps and my phone would act like a personal assistant without having to manually shuffle things around.
Hi Joe... I'd suggest that you put these ideas in as Feature requests (lin at the top of any support article page).
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