Calendar Sync Times
When syncing your Vagaro and third-party calendars, keep in mind that it may take up to 24 hours to sync updates and new appointments from Vagaro. Also, all appointments in the future will be shared when adding the new calendar; however, appointments from more than a week prior to the current date will not be imported over.
The process of adding a Vagaro shared calendar to a mobile device is the same for both the iPad and iPhone. Screens may differ slightly in size and layout. We're showing screens from the iPad process.
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Find the employee in your Vagaro Pro app and click the Share Calendar link.
Don't forget to toggle Share Calendar On (green)!
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Select the time zone, copy the URL, and click Save.
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Go to Settings on your device.
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Tap Calendar and tap Accounts.
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Tap Add Account.
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Tap Other.
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Tap Add Subscribed Calendar.
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Paste the URL that was copied from your Vagaro account and tap Next.
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Enter a description. Then tap Save.
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The Vagaro calendar is added to the calendars on your device.
For steps on how to add a calendar for the web version of Outlook, see here.
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Select the Time Zone.
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Highlight and copy the URL, then click Save.
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In your Outlook calendar, click the calendar icon.
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Click Open Calendar, then click From Internet.
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Paste the URL you copied from Vagaro, then click OK.
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Click Yes to add the calendar.
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The calendar has been added.
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Right-click on the calendar and select Rename Calendar.
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Enter the new name of the calendar.
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Find the employee and click the Share Calendar link.
Don't forget to toggle Share Calendar On (green).
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Select the Time Zone.
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Highlight and copy the URL. Then, click Save.
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Go to your Google calendar.
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Click + next to Other calendars.
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Click From URL.
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Paste the URL you copied from Vagaro in the field under URL of calendar. Then click Add Calendar. Select the checkbox next to Make the calendar publicly accessible to make the calendar available to the public.
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To change the name of the calendar you're adding, click the Action menu (3 vertical dots).
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Click Settings.
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Enter the new name in the field under Name. The page will automatically save.
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The calendar has been saved.
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Find the employee and click the Share Calendar link.
Don't forget to toggle Share Calendar On (green).
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Select the time zone.
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Highlight and copy the URL. Then click Save.
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Open the iCal program
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Click File. Then, select New Calendar Subscription.
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Paste the URL you copied from Vagaro in the Calendar URL field.
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Click Subscribe.
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Enter a new name for the calendar.
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Click the drop-down list to the right of the name to select a color theme.
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Click the drop-down menu next to Auto-refresh. Then, select Every 5 minutes.
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Click OK.
Comments
18 comments
Can you share the calendar this way with more than one person?
I was able to add the ical URL to my Google Calendar, but none of my appointments will load. This happens for me and my employees. Please advise.
Hi Ruby. Are you still having issues? There typically is a 12-hour delay so it's not synced right away. What type of device are you using? I would advise emailing support@vagaro.com or calling 800-919-0157, ext. 2 so we can troubleshoot and see what's going on.
Is there any way to sync my Google Calendar with my Vagaro calendar so that I can see my Goolge Calendar items on my Vagaro calendar?
Hi Ryan. The sync is only one-way so you can't sync the Google Calendar with Vagaro, but you can sync the Vagaro calendar with Google as you already know. Feel free to submit a feature request: https://feedback.vagaro.com. This way, our development is aware of the request.
When Vagaro links to the Google Calendar. What is the refresh rate (Instant, 5 mins etc) when a new appointment is added to Vagaro to show up on the Google Calendar?
Hi Jennifer,
The refresh rate is currently every 24 hours.
I hope this helps you!
Is there any way to sync my Google Calendar with my Vagaro calendar so that I can see my Goolge Calendar items on my Vagaro calendar?
Hi Doris,
There is not a way to add events from your Google Calendar to Vagaro. The sync only allows you to add your Vagaro Appointments to Google.
We’re missing some simple support for mobile business structures.
Is there anyway for the development team to include pushing the address for delivered services in the event notes and interfacing apples “arrive by” time in calendars?
when it comes to travel time there isn’t much room for head or tail space within the software itself, and in terms of organizing my schedule being completely mobile it’s 100% dependent on traffic. It seems the decision
If there was a way to interface apples arrive by time feature in the calendar, it would alleviate so much of a headache in giving myself space to arrive early for setup, have the address right there without having to open multiple apps and my phone would act like a personal assistant without having to manually shuffle things around.
Hi Joe... I'd suggest that you put these ideas in as Feature requests (lin at the top of any support article page).
Why is the sync so slow?
Is the calendar refresh rate for my google calendar still every 24 hours? If so, any way to make it more frequent? Also some appointments will import into my google calendar but a few haven't. This is a recent issue.
Hi Karen,
I assigned you to a ticket so a support representative can look at what is going on.
Thanks,
Jamie
New appointments show up on my google calendar, but any changes to those appts in Vagaro do not transfer over to Google calendar. For example, a new booking in Vagaro on Sunday shows up in google calendar, I successfully change it to Saturday in Vagaro but it stays listed as Sunday in google cal. The changes never transfer over. Why is this?
Darin: I've put in a support request for you.
Donna
Is the sync time for Vagaro > Google calendar still 12-24 hours?
Zoe: yes.
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