You can change the default settings for your calendar to control how it looks and functions, such as setting a default calendar view, changing the order of service providers, and changing how your calendar looks.
Changing your calendar settings will update all the devices you have logged into your business. However, users on the Vagaro Pro app can set a personalized Week View Starting Day or Default View at Login when they select the Menu button in the top-right corner of the Calendar and then select the Settings
button.
Prerequisites: This feature is available for all Vagaro businesses.
The Default View at Login setting allows you to choose the calendar view (Day, Week, Month, or Agenda) displayed when logging in to your business.
To configure this setting:
The Week View Starting Day setting allows you to choose the day of the week that displays first in the Week view. For example, if your business is closed on Monday, you can set the calendar to start on Tuesday.
To configure this setting:
The Service Provider Max Limit in the Day View setting allows you to choose the maximum number of service provider calendars that can be displayed on your calendar once. This setting only applies to the Day view of your Calendar.
Important
This setting is unique per device type, meaning you can set a different limit for computers, tablets, or phones. For example, let's say you set the limit to ten on a computer. This setting will sync across all computers logged in to your business, but not phones or tablets.
To configure this setting:
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Go to Calendar Configuration:
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On the Phone: Go to → → .
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On the Web, Tablet, or Pay Desk: Go to → .
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For Service Provider Max Limit in Day View, enter the maximum number of providers. The number you can enter differs based on your device:
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On a phone, up to seven service providers can be displayed.
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On a tablet, up to 15 service providers can be displayed.
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On a computer, up to 25 service providers can be displayed.
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Select Save.
The settings below allow you to customize how appointments appear on the calendar, the spacing between timeslots on the calendar, and more.
To configure these settings:
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Go to Calendar Configuration:
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On the Phone: Go to → → .
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On the Web, Tablet, or Pay Desk: Go to → .
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Change your settings:
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Calendar resolution: Your calendar's time interval increments. The choices are 5, 10, or 15 minutes.
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Calendar Line Spacing: The amount of space between timeslots on the calendar.
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Show Current Time: Whether to show a red line on the calendar marking the current time.
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Display Resource on Calendar: Whether to show the name of any resources assign to a class or appointment on the calendar.
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Track Customer Retention: Track how many new and returning customers are visiting your business by monitoring customer retention based on appointment type. This information is collected and displayed in the Customer Retention report, which also shows retention rates by appointment type by employee.
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Label All Calendar Lines: Whether to display a line for all time intervals on the calendar.
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Select Save.
The Service Provider Order on Calendar setting allows you to change the order of providers in the bottom-left corner (on the web and tablet) or in the Calendar Menu (on a phone).
To configure this setting:
The 24-hour toggle on the Calendar determines whether the entire day (from 12:00 AM to 11:59 PM) or just the working hours for your employees are displayed.
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When the 24 hrs setting is turned off: The Calendar displays only the working hours of your employees. These hours are determined by the earliest start time and latest end time set in employee profiles. For example, if one employee starts at 8:00 PM and another ends at 4:00 PM, the Calendar will display a schedule from 8:00 PM AM to 8:00 PM. This view includes all staff hours, not just the hours of the employee you’re currently viewing.
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When the 24 hrs setting is turned on: The Calendar displays the full 24-hour day, regardless of the employees' scheduled working hours.
Note
By default, the Calendar shows only working hours:
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On the web, bookings outside this range are hidden but can be viewed by selecting the down arrow
at the bottom of the Calendar.
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On the Vagaro Pro app, the system switches to the 24-hour view to display all appointments.
To configure this setting:
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Go to your Calendar.
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Change your hours format:
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Vagaro Pro App: At the top of the Calendar screen, select the Menu button
, and then in the Calendar Navigation panel, select 24 hrs. The toggle is on when 24 hrs has an outline.
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On the Web: In the top-right corner, under your profile icon, select 24 hrs. The toggle is on when 24 hrs has an outline.
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Comments
8 comments
There is little black text covering all of my appointments on the Calendar this has never happened before wish I could share a picture to show the problem
Hi Nate, I'm going to create a ticket for you. A support representative should be contact you soon.
Thanks,
Jamie
How do I make a 60 day filing calendar? I’d like to only have 8 weeks of my schedule open at a time. Is it possible to do this for just myself in a 4 person salon? Thanks.
Hi Becky,
You can limit how far in advance your customers can book through the Online Appointment Rules. You can set this limit to 60 days so customers can only book within that 60-day period. This would affect all your employees, and currently, we don't have the option to limit booking for just one employee.
Thank you,
Jamie
Is there a way to automatically block off federal holidays or at the very least a way to block off a single specific day for everyone instead of having to do it for each service provider?
Hi, Brittany. This feature currently does not exist. Feel free to visit our Feature Requests page to upvote it and suggest any other ideas you have to improve Vagaro. https://feedback.vagaro.com/forums/915991-feature-requests
Is there a way to only allow certain appointments over others? For example, this week I have 2 spots left open. I want to schedule facials over massages. Is there a way to only allow facials to be booked?
Hi, Erica. There is currently isn't a feature that allows you to prioritize one service over another. Feel free to create a feature request
However, we will be releasing a new feature this summer that will allow you to schedule services to be performed only during specific times of the day that you set up. Keep an eye on our Updates and Announcements page for details!
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